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Added 3 mins ago
SM
RQ11676 – Software Developer – ETL – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Intermediate Software Developer – ETL (Power BI Developer) with strong expertise in Microsoft Power BI, DAX, Power Query (M), SQL, data modelling, and…
Added 3 mins ago
SM
RQ11858 – Oracle Cloud Integration Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…optimizing integration solutions between on-premises and cloud-based systems while ensuring performance, reliability, and alignment with business…
Added 3 mins ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Systems Administrator / Operations Support Specialist with strong expertise in Oracle Fusion Recruiting Cloud (ORC), Oracle HCM Cloud…
Added 3 mins ago
SM
RQ11673 – Report Developer – Junior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement – RQ11673
Added 3 mins ago
SM
RQ00245 – Machine Learning Engineer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
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Added 3 mins ago
SM
RQ00241 – Software Developer – ETL – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
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Added 3 mins ago
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RQ11843 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
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Added 17 mins ago
WK
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- Part-time
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Added 17 mins ago
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Added 33 mins ago
XT
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Added 47 mins ago
H
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- Full-time
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Added 47 mins ago
Directeur.trice technique principal.e - Rendu neuronal / Principal Technical Director - Neural Rendering
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…experiences, supported by thoughtful product design, safety systems, and global reach. Our focus is on enabling more players to participate in creative expression by making creation easier,…
Added 47 mins ago
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We are EA IT Electronic Arts Information Technology (EAIT) group keeps our employees and business operations connected globally. We bring creative technology services to all areas, keeping…
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Added 47 mins ago
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Edmonton, AB · Calgary, AB
- Full-time
Play an integral role in Worley Consulting’s Environmental & Sustainability business, helping clients solve complex civil engineering, liability management, remediation, and site…
Added 47 mins ago
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Critical Environment Electrical Engineering
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- Full-time
…we continue to grow and evolve as we meet the ever-changing business demands that hold Microsoft as a world-class cloud…
Added 47 mins ago
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Principal Mechanical Engineer - Power
Fluor
Calgary, AB
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Provides mechanical engineering expertise for major power-generation equipment and systems on studies, proposals, FEED, EPC, and EPCM projects. Serves as a subject matter expert (SME) in…
Added 47 mins ago
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Material and Inventory Associate
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Calgary, AB
- Full-time
…skills, experience, and qualifications, as well as market and business…
Added 47 mins ago
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PS C&I National Sales Manager
Eaton Corporation
Toronto, ON · Windsor, ON · Ottawa, ON · Mississauga, ON · Burlington, ON · Milton, ON · Montreal, QC · Brossard, QC · Delta, BC · Airdrie, AB · Edmonton, AB · Calgary, AB
- Full-time
The Power Systems (PS) Commercial/Industrial (C&I) National Sales Manager (NSM) position requires a highly motivated, preferably competitive personality, with strong leadership and…
Added 47 mins ago
C
WFM Real Time Management Analyst (Onsite)
CNX
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
…managing the intraday performance of one program or line of business within a Call Center environment. This position will utilize monitoring systems to ensure appropriate staffing levels…
Added 47 mins ago
BT
Manager, Financial Accounting
Bison Transport Inc.
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- Full-time
Drive continuous improvement through process standardization, automation, documentation, and effective use of financial systems.
Added 47 mins ago
V
Senior Analyst, Sales Reporting
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Canada
- Full-time
The successful candidate will play a key role in delivering accurate commercial reporting, forecasting, budgeting, and business performance analysis across Vale Base Metals' Copper and…
Added 1 hour ago
SO
Senior Software Engineer, Dentrix Ascend
Software of Excellence
Surrey, BC
- Full-time
Translate product and business requirements into practical, maintainable technical solutions
Added 1 hour ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
Familiarity with UVic programs, policies, procedures, and business systems.
Added 1 hour ago
C
Software Developer Embedded Systems II (Co-op) – Canada
Cisco
Calgary, AB
- Full-time
Our dedicated team members are building the future of Cisco’s core networking platforms, operating systems, and intelligent embedded infrastructure, powering global connectivity. You will…

Trenval Business Development Corporation

Office Administrator

Belleville, ON, Canada

Salary: $45,000 annual · Full-time

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Job details

Pay: Salary: $45,000 annual
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office AdministratorJob Description

Employment: Full-time
Salary: $45,000 annual
Hours: MON – FRI from 8:30am – 4:30pm
Reports to: Management Team
Location: Bay of Quinte Business Centre
284-B Wallbridge-Loyalist Road, Belleville
and occasional off-site events as required

Position Summary

The Office Administrator provides centralized reception, client service, data entry, records collection, filing and routine administrative support across all of Trenval’s integrated Community Futures and Small Business Centre programs.

Key Responsibilities:Reception and Client Coordination

Welcome all Bay of Quinte Business Centre visitors and guests.
First point of contact for Trenval and SBC phone, email (info@), and in-person inquiries.
Monitor assigned general inquiries and provide accurate first-level service information.
Responsible for initial intake, appointment scheduling, and referrals to business partners.
Escalate complex business-advisory, loans management, and sensitive matters to authorized staff.

Administrative Support

Assist the Loans Manager with administrative tasks related to Trenval loan applications and existing loan clients.
Assist the Accounting Manager with administrative tasks related to vendor invoices.
Assist the Operations Manager with administrative tasks related to SBC core services and special projects.
Assist the Entrepreneurship Officer with administrative tasks related to SBC grants, workshops, events and communications.

Systems, Data Entry and Records

Enter client data into Customer Relationship Management software (CRM: Fern and CxTrax)
Add vendor invoices to Accounts Payable (Sage)
General Administration MS Office (Excel, Word, PowerPoint)
Maintain accurate electronic and paper records, contact lists, application trackers, consent forms and supporting documents; monitor completeness and follow up on missing items as directed.
Follow naming conventions, privacy requirements, document-retention standards, filing requirements, and quality-control checks; flag discrepancies promptly.

Qualifications and Competencies

Applicants must be legally entitled to work in Canada and hold Canadian citizenship or permanent resident status.
Working experience in office administration and customer service.
Proficiency with Outlook, Microsoft 365, MS Office (Excel, Word, PowerPoint)
Familiarity with CRM and/or financial software is an asset.
Ability to work with diverse entrepreneurs, businesses, and community partners.
Professional; focused on clients, team, and partners; strong communication skills, quality and productivity minded, reliable; accountable; organized; prompt escalation of discrepancies or sensitive matters. Networking as needed.

Authority, Confidentiality and Controls

This is an administrative support position, not a business advisory or signing-authority role.

Office Administrator will have access to personal, business, and program information.

The incumbent must complete applicable orientation, follow privacy and confidentiality requirements.

Working Conditions

Full-time office-based work with routine computer and telephone use.

Occasional off-site or after-hours assistance may be required for events, subject to scheduling and organizational policies.

Applicants should provide their resume and cover letter to brittany.munro@smallbusinessctr.com no later than Nov 13th, 2026. Only successful applicants will be contacted.

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More about this job

Responsibilities

Provide reception and first-level client service, manage inquiries, schedule appointments, and refer or escalate matters to authorized staff. Support loan, accounting, operations, and entrepreneurship teams with administrative tasks, data entry, invoice processing, and accurate records management.

Requirements

Applicants must be legally entitled to work in Canada and be Canadian citizens or permanent residents, with experience in office administration and customer service. Proficiency with Outlook, Microsoft 365, and Microsoft Office is required; familiarity with CRM or financial software is an asset, along with strong communication, organization, reliability, and discretion.

Skills

Office Administration
Customer Service
Reception
Client Coordination
Data Entry
Records Management
Filing
Appointment Scheduling
Microsoft Outlook
Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
CRM Software
Sage Accounts Payable
Communication

Visa sponsorship

Not detected in the job text

Keywords

Reception
Client Service
Office Administration
Data Entry
Records Management
Filing
Appointment Scheduling
Referrals
Loan Applications
Vendor Invoices
Accounts Payable
Fern
CxTrax
Sage
Microsoft Outlook
Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Privacy
Confidentiality
Document Retention
Quality Control
Small Business Centre
Community Futures
Workshops
Events

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