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Tribe Management Inc

Transitions Coordinator - Delta, BC

Delta, BC, Canada

Job type: Full-time
Apply by: Oct 29, 2026
Experience: 1+ year of experience in an administrative, customer service, coordination, or operations-focused role
Posting language: English
Posted: Sep 29, 2026

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Original job description

Who We Are

At Tribe Management, we believe property management should be powered by people, supported by technology, and driven by community.

As part of the Tribe Property Technologies family, we are one of Canada's leading strata, condo, and rental management companies, serving communities across British Columbia, Alberta, and Ontario. With offices in Vancouver, Delta, Kelowna, Kamloops, Calgary, Cambridge, and Toronto, our teams help create places people are proud to call home.

While we operate in a traditional industry, there's nothing traditional about how we do things. By combining innovative technology with an exceptional service mindset, we deliver community management with heart. Our property management professionals work alongside product, software engineering, and marketing teams to build smarter solutions for residential communities across Canada.

We are collaborative, ambitious, and passionate about what we do. We celebrate teamwork, embrace new ideas, and genuinely enjoy working together. Bonus: our offices are dog-friendly, so don't be surprised if a four-legged colleague stops by to say hello.

The Role

We're looking for a detail-oriented and highly organized Transitions Coordinator to join our team in Delta, BC.

This role plays a key part in ensuring a smooth experience when properties join or leave Tribe's management portfolio. As part of our national Transitions team, you'll help coordinate onboarding and offboarding activities, maintain critical records and data, support process improvements, and contribute to projects that impact our operations across Canada.

This role is ideal for someone who enjoys keeping projects organized, working with data and documentation, and helping ensure a seamless transition experience for properties and clients across Canada.

If you thrive in a fast-paced environment, enjoy learning new systems, and take pride in accuracy and organization, we'd love to hear from you.

What You'll Be Doing

Support Property Transition Projects

Partner with the Transitions Team Lead and assist with a variety of initiatives, including:

Property onboarding and offboarding
Agency agreement administration
Parking and locker management projects
Corporate acquisitions and integrations
Ongoing process improvement initiatives

Maintain Data and Documentation

Assist with the preparation, organization, and maintenance of key transition records by:

Creating and updating onboarding templates
Preparing Form Ds and other administrative documentation
Drafting annual fee increase notices
Updating vendor information and account records
Managing digital file structures and document organization
Updating and standardizing file naming conventions
Creating parking and locker inventories for new communities
Maintaining homeowner records and documentation
Ensuring accurate data entry across multiple systems, including:

Yardi
Zoho
Tribe Home
Other internal business systems as required

Administrative & Team Support

Coordinate tasks and follow-ups to keep transition projects on track
Assist with data cleanup and quality assurance reviews
Support cross-functional teams during onboarding and offboarding periods
Help identify opportunities to improve workflows and efficiency
Contribute to maintaining accurate records and ensuring a high-quality client experience throughout the transition process

What You'll Bring

1+ year of experience in an administrative, customer service, coordination, or operations-focused role
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Proficiency with Microsoft Office applications and the ability to learn new software systems
Ability to lift and move boxes weighing up to 25 lbs when required

Nice to Have

Experience in property management, real estate, or a related industry
Experience using Yardi, Zoho, Tribe Home, or similar business systems
Experience working with document management, data administration, project coordination, acquisitions, or process improvement initiatives

Why You'll Love Working at Tribe

Comprehensive health, dental, and wellness benefits
Paid personal days
Competitive vacation program
Opportunities for professional growth and career development
Collaborative and supportive team culture
Modern, technology-enabled workplace
Dog-friendly offices
The opportunity to make a meaningful impact on communities across Canada

Our Commitment to Inclusion

At Tribe, we believe diverse perspectives make us stronger. We are committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive. We welcome applications from individuals of all backgrounds and experiences.

If you're excited about this opportunity but don't meet every qualification, we encourage you to apply. We'd love to hear your story.

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More about this job

Responsibilities

Coordinate property onboarding and offboarding projects, including agreement administration, acquisitions, and related transition initiatives. Maintain accurate records, documentation, inventories, and data across business systems while supporting project follow-ups, quality reviews, and workflow improvements.

Requirements

Applicants should have at least one year of experience in an administrative, customer service, coordination, or operations-focused role, along with strong organization, attention to detail, communication, and prioritization skills. Proficiency with Microsoft Office and the ability to learn new systems are required; property management experience and familiarity with Yardi, Zoho, or Tribe Home are assets.

Skills

Organization
Attention To Detail
Project Coordination
Data Entry
Document Management
Administrative Support
Written Communication
Verbal Communication
Microsoft Office
Data Quality Assurance
Process Improvement
Task Prioritization
Customer Service
Recordkeeping
Ability To Learn Software Systems

Benefits

Health Benefits
Dental Benefits
Wellness Benefits
Paid Personal Days
Competitive Vacation Program
Professional Growth Opportunities
Career Development
Collaborative and Supportive Team Culture
Dog-Friendly Offices

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Property Onboarding
Property Offboarding
Transitions
Agency Agreements
Corporate Acquisitions
Integrations
Process Improvement
Data Administration
Data Entry
Data Quality Assurance
Document Management
File Organization
Parking Inventories
Locker Management
Homeowner Records
Vendor Information
Microsoft Office
Yardi
Zoho
Tribe Home
Project Coordination
Administrative Documentation
Fee Increase Notices

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