Administrative Assistant, Liens - DPM

Join Del Property Management: Building Communities, Growing Careers

Build Your Future with Us

Our strength, innovation and growth are the result of talented individuals who come together as a team to build sustainable and award-winning homes and communities. Through passion and dedication, our employees work collectively to develop some of the largest and most complex projects within the Greater Toronto Area.

We recognize our employees are the key to our success, and we invest in creating a meaningful employee experience and culture that promotes:

· Professional development opportunities

· A diverse and robust suite of benefits and perks

· Social and sustainable impact within our company and the communities we build, and much more.

As a Del Property Management employee, you contribute to our purpose and standard of

excellence while building homes for people today and the generations of tomorrow.

Who We Are

Del Property Management (DPM) is a trusted leader in residential condominium property management with over 56 years of experience. We manage over 87,000 condominium homes across 300 communities in the Greater Toronto Area (GTA). Recognized as the #3 condominium manager in Canada by the REMI Network, we pride ourselves on our commitment to excellence and integrity in all aspects of our business.

About the Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant, Liens to join our team. Reporting to the appropriate leader, you will play a key role in managing condominium arrears, lien administration, and collection processes across our property management portfolio.

This position is ideal for someone with strong administrative skills who thrives in a fast-paced environment and has experience working with financial records, legal documentation, and deadlines.

Key Responsibilities

• Coordinate the administration of condominium liens, including notices, registrations, and discharges.
• Prepare and process Form 14 – Notice of Lien in accordance with Ontario legislation.
• Monitor arrears accounts and track critical lien and collection deadlines.
• Reconcile account balances and support arrears collection activities.
• Communicate with Property Managers, condominium owners, Finance teams, and external legal counsel.
• Maintain accurate records, trackers, and documentation related to liens and collections.
• Prepare correspondence, reports, and supporting legal documentation.
• Ensure compliance with legislative requirements, company policies, and record retention standards.
• Support payment arrangement tracking and account updates.

What We're Looking For

• Post-secondary education in Business Administration, Office Administration, Legal Administration, Accounting, or a related field.
• 2-3 years of administrative experience, preferably in condominium/property management, accounts receivable, collections, or legal administration.
• Experience preparing Ontario Form 14 Notices of Lien is strongly preferred.
• Knowledge of condominium arrears collection and lien administration processes is an asset.
• Experience with Yardi or similar property management software is an asset.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Ability to handle confidential financial and legal information with discretion.

Why Join Us?

• Work with a collaborative and supportive team.
• Gain valuable exposure to condominium management, finance, and legal processes.
• Make a meaningful impact by supporting the financial stability of condominium communities.
• Opportunity for professional growth and development.

If you are a detail-oriented professional who enjoys working with complex administrative processes and takes pride in accuracy and organization, we encourage you to apply.

Supporting Inclusion & Belonging

Tridel Group of Companies is committed to having a workforce that reflects the communities where we build, where everyone feels they belong, is physically and psychologically safe, and can reach their full potential. We embrace diversity while reinforcing equity and inclusion and are committed to building a team with a range of experiences and skills. As an equal opportunity employer, we encourage all qualified individuals to apply, including those who self-identify as Indigenous in Canada (First Nations, Métis, Inuit), are from racialized communities, and persons with disabilities. We remain committed to a barrier-free recruitment and selection process and will provide accommodation upon request. If you require accommodation at any stage of the recruitment process, please email your request to hiring@delcondo.com. All information received will be handled in strict confidence.

As part of Tridel Group of Companies’ recruitment and selection process, we utilize Artificial Intelligence (AI) for candidate screening.