Engineering Administrator/Coordinator

Keep projects organized. Connect teams. Make an impact.

Are you an organized, detail-oriented professional who enjoys keeping projects on track and helping teams work together effectively? Do you bring strong administrative skills, attention to detail, and the ability to manage competing priorities?

We’re looking for an Engineering Administrator & Coordinator to support our Engineering Department through effective documentation, scheduling, reporting, and project coordination.

This is an opportunity to play an important role in supporting engineering projects, coordinating information across departments, and helping ensure work progresses efficiently from start to finish.

KEY RESPONSIBILITIES

RESPONSIBILITIES AND DUTIES

Engineering Administration & Coordination

• Maintain organized electronic and physical engineering project files, including drawings, specifications, technical submissions, correspondence, approvals, revisions, and closeout records.

• Coordinate document numbering, naming conventions, version control, distribution, and archiving to ensure teams are working from current information.

• Prepare, format, proofread, issue, and track engineering documents, reports, letters, transmittals, meeting minutes, and technical packages.

• Maintain registers and logs for drawings, submissions, requests for information, deficiencies, changes, approvals, and other engineering deliverables.

• Support the compilation of bills of materials, equipment lists, programming information, field data, test records, and as-built documentation as directed by technical staff.

• Coordinate signatures, reviews, and approvals and follow up on outstanding documentation to keep work progressing.

• Protect confidential, customer, and project information and follow established records-management practices.

Engineering & Project Coordination

• Receive and organize new engineering work requests and confirm that required project information has been provided before assignment or review.

• Assist with engineering workload planning by maintaining schedules, priority lists, due dates, milestones, and status updates.

• Coordinate meetings, reviews, site visits, technical submissions, and handoffs between Engineering, Sales, Projects, Service, Inventory, and field teams.

• Prepare agendas, record decisions and action items, distribute minutes, and follow up with responsible parties on outstanding items.

• Communicate project status, document requirements, schedule impacts, and information gaps to the appropriate internal stakeholders.

• Support project start-up, procurement, staging, installation, commissioning, and closeout activities by coordinating the administrative information required at each stage.

• Escalate conflicting priorities, missing information, schedule risks, and unresolved customer or project issues to the appropriate manager.

Technical and System Support

• Enter and maintain accurate customer, project, service, labour, material, and engineering information in NetSuite and other applicable systems.

• Assist with tracking labour, parts, purchase requirements, equipment availability, and engineering deliverables against project needs.

• Collect and verify field information required for programming, installation, commissioning, and final documentation.

• Coordinate requests for drawings, manuals, data sheets, test results, warranties, and vendor documentation.

• Assist Engineering staff with routine research, data compilation, spreadsheet maintenance, and report preparation.

• Identify opportunities to improve engineering administrative processes, templates, logs, and document workflows.

Billing, Purchasing & Closeout Support

• Complete data capture and LEM entry and support reconciliation of engineering or project-related work orders.

• Assist with purchase requisitions, vendor documentation, packing slips, and cost-supporting records in coordination with Inventory, Finance, and project personnel.

• Help ensure labour, parts, subcontractor information, and supporting documentation are complete and accurately recorded for billing.

• Compile turnover and closeout packages, including approved drawings, as-built information, manuals, test records, warranties, and customer deliverables.

• Maintain organized records of completed engineering work and archive files in accordance with company requirements.

General Administrative Support

• Prepare correspondence, spreadsheets, forms, labels, templates, and presentation materials for the Engineering Department.

• Coordinate department calendars, meeting rooms, training arrangements, office supplies, and administrative requests.

• Complete other related duties as assigned in support of engineering, project, and business operations.

Weekly Responsibilities

• Review timesheets to ensure entries are complete and up to date.

• Enter subcontractor time into NetSuite.

• Enter Suncor embedded team time into NetSuite.

Monthly Responsibilities

• Prepare time reports for active projects, update Sales Orders, and prepare or request invoices for distribution, as directed and approved by the Edmonton Engineering General Manager.

• Work with the Design Lead to prepare and submit project-specific forecast reports, as required.

• Prepare the monthly accrual report for Finance, as directed and approved by the Edmonton Engineering General Manager.

Project Administration

• Prepare new Engineering Sales Orders when purchase orders are received.

• Set up NetSuite projects and labour schedules.

• Update task-management software with the NetSuite information required by the team for timesheet entry.

Change Order Support (COS)

• Set up new Engineering opportunities in NetSuite and create the associated tasks.

• Prepare NetSuite quotes under the direction of the Edmonton Engineering General Manager once estimates are finalized and approved.

WHAT YOU BRING TO THE ROLE

You’re a proactive, organized professional who takes pride in accuracy, follow-through, and keeping information organized. You communicate effectively, adapt to changing priorities, and enjoy supporting teams in a project-driven environment.

Qualifications and experience

• High school diploma required.

• Two to five years of administrative or coordination experience, preferably in engineering, construction, telecommunications, technical services, or project delivery.

• Related post-secondary education and experience with technical documentation, project administration, scheduling, or billing support are considered assets.

• Experience with NetSuite or similar business systems is an asset.

Skills and competencies

• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.

• Strong organizational, communication, data-entry, and records-management skills.

• High attention to detail and the ability to manage multiple deadlines.

• Strong follow-up and problem-solving abilities.

• Ability to work independently, collaborate across departments, and maintain confidential information.

• A proactive approach to identifying missing information, resolving administrative issues, and improving processes.

WHY THIS OPPORTUNITY?

Working closely with the Edmonton Engineering General Manager and teams across the organization, you’ll help keep engineering projects organized, support effective communication, and contribute to the successful delivery of technical work.

If you enjoy coordinating details, supporting teams, and keeping projects moving forward, this is an opportunity to make a meaningful contribution in a technical, project-focused environment.

Why You’ll Love Working Here

We invest in our people and support their long-term success through competitive compensation, ongoing development, and opportunities to grow.

• Competitive wages

• Company-paid benefits

• Company RRSP matching

• Additional paid days off based on years of service (YOS)

• On-the-job training

• Manufacturer-provided training

• Opportunities to advance and grow within a rapidly growing company

About Tridon Communications

Tridon Communications is a full solution Telecom Systems Integrator with CSA certification and licensed by APEGA. Our Engineering, Radio Communications, Data Communications, Security, and Tower Divisions collaborate with customers to build custom solutions for their wireless communication needs.

We have been supplying wireless communication products and services to Alberta industry since 1981, with seven service shops in Fort McMurray, Edmonton, Edson, Hinton, Calgary, Saskatoon, and Terrace, British Columbia.

READY FOR YOUR NEXT OPPORTUNITY?

If you’re an organized, detail-oriented professional who enjoys supporting technical teams and keeping projects running smoothly, we’d love to hear from you.

Bring your organizational skills. Support great teams. Help move projects forward.

#INDLOW