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Trillium Guideway Partners

Document Controller

Toronto, ON, Canada

$70,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Who we are?

The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project?

The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works.

What is the Opportunity?

The Document Controller plays a key role in establishing and leading the rigorous document control procedures essential to the smooth operation of the TGP project.

Their responsibilities include managing document-related activities, ensuring adherence to quality standards, providing training and support, conducting audits, and

fostering effective communication and collaboration among project stakeholders. Reporting to the Document Control Manager, the Document Controller contributes significantly to the successful execution and delivery of the construction project while maintaining quality and compliance standards.

RESPONSIBILITIES:

Develop and implement document control procedures and policies outlining the creation, review, approval, release, update, and archiving processes for project

documents.

Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance.

Offer ongoing support and assistance to project stakeholders regarding document control queries, issues, requirements, procedures, and processes.

Participate in Working Group Meetings if needed.

Document Management:

Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software.

Maintain accurate and up-to-date document registers, logs, and databases to track document status and history.

Quality Control:

Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards.

Conduct regular quality checks and reviews of documents to identify and address any discrepancies or inconsistencies.

Audit and Process Improvement:

Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary.

Collaborate with project management and stakeholders to implement best practices and streamline document control workflows.

Communication Management:

Facilitate effective communication and collaboration among project teams, subcontractors, consultants, and other stakeholders regarding document control

requirements and procedures.

Serve as a central point of contact for document-related inquiries, requests, and updates.

Compliance and Documentation:

Ensure compliance with regulatory requirements, contractual obligations, and industry standards related to document management and control.

Maintain comprehensive documentation of all project-related documents, correspondence, and records for reference and audit purposes.

Implement changes and updates to document control procedures and systems to optimize workflow and enhance productivity.

Collaboration:

Work collaboratively with other departments leads during the delivery of the project.

Work collaboratively with the Contracting Authority during all stages of the project.

Foster a collaborative and high-performance culture within the project controls team.

You’ll bring to the Team (Knowledge, Skills, Competencies)

Document Management Systems: Proficiency in platforms like Unifier, SharePoint, ProjectWise, Asite, or similar tools for document control.

Common Data Environment CDE: Understanding of ISO 19650 principles for managing project information in a structured manner.

File Organization: Knowledge of file naming conventions, version control, and metadata tagging.

Construction Documents: Familiarity with construction drawings, specifications, contracts, RFIs, submittals, and as-built documentation.

Please note that only candidates that meet requirements will be contacted.

We do not accept unsolicited agency resumes.

We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any accommodation throughout the process, please email talentacquisition@tgp.build

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More about this job

Responsibilities

Develop and maintain document control procedures, systems, registers, and records, ensuring project documents are properly stored, version-controlled, reviewed, and compliant with applicable requirements. Train and support stakeholders, conduct quality checks and audits, improve workflows, and coordinate document-related communication across project teams and partners.

Requirements

The role calls for proficiency with document management platforms such as Unifier, SharePoint, ProjectWise, or Asite, and an understanding of ISO 19650 and Common Data Environment principles. Candidates should know file naming, version control, metadata tagging, and common construction documents, including drawings, specifications, contracts, RFIs, submittals, and as-built records.

Skills

Document Control
Document Management Systems
Unifier
SharePoint
ProjectWise
Asite
Common Data Environment
ISO 19650
Version Control
Metadata Tagging
File Organization
Quality Control
Document Auditing
Construction Documentation
Stakeholder Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Document Management Systems
Unifier
SharePoint
ProjectWise
Asite
Common Data Environment
ISO 19650
File Naming Conventions
Version Control
Metadata Tagging
Construction Drawings
Specifications
Contracts
Requests for Information
Submittals
As-Built Documentation
Document Registers
Quality Control
Document Audits
Regulatory Compliance
Contractual Obligations
Progressive Design-Build
Project Controls
Stakeholder Collaboration

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