Jobs in Canada

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Added 4 mins ago
B
Bilingual Regional Director, Cleaning Services (ENG/FR)
BGIS
Montreal, QC
- Full-time
Job Summary: The Director must be willing to participate in cross functional problem solving and process improvement efforts to understand, document, and improve current procedures focused…
Added 4 mins ago
CB
Area Manager - Ontario
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- Full-time
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Senior Executive Director, Physician Services
The Government of Nova Scotia
Halifax, NS
As the Senior Executive Director, Physician Services, you will be a member of the Department of Health and Wellness Executive team and a trusted advisor to the Associate Deputy Minister and…
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Senior Director, Product Marketing
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Join Excellence: Work in a diverse, collaborative, and innovative team.
Added 4 mins ago
CB
Area Manager - Ontario
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- Full-time
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Added 4 mins ago
ST
Accounts Payable Associate
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- Full-time
…fast-paced environment where quality, service, operational excellence, and long-term customer relationships are central to our…
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Added 4 mins ago
TR
Coordinator, Trade and Growth Programs WTC-T
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Toronto, ON
- Full-time
…Coordinator, Trade and Growth Programs, WTC, reporting into the Director, Trade and Growth Programs, WTC. This role plays a pivotal role in delivering the World Trade Centre Toronto’s suite…
Added 4 mins ago
TR
Coordinator, Trade and Growth Programs, WTC-T
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- $55,000 to $80,000 CAD / year
- Full-time
…Coordinator, Trade and Growth Programs, WTC, reporting into the Director, Trade and Growth Programs, WTC. This role plays a pivotal role in delivering the World Trade Centre Toronto’s suite…
Added 19 mins ago
MP
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Added 19 mins ago
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Added 34 mins ago
TH
Program Administrative Assistant -M Corp Serv Operation
Trillium Health Partners
ON · ON, Canada
- Full-time
…Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030, we are creating a new kind of health care - defined…
Added 34 mins ago
IF
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Added 34 mins ago
M&
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Added 34 mins ago
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Added 34 mins ago
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Added 49 mins ago
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Added 1 hour ago
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Added 1 hour ago
Category Manager, Pipes, Valves & Fittings, Pacific Link
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Added 1 hour ago
F
Software Engineer (4-month contract)
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Trillium Health Partners

Program Administrative Assistant -M Corp Serv Operation

ON, Canada
ON, Canada, Canada

Full-time

Apply on iadyup.fa.ocs.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 13, 2026

Original job description

Job ID: 9284

Position: Program Administrative Assistant

Status: Temporary Full-Time (6 months)

Number of Vacancies: 1

Department: Facilities Operations, Patient Support Services, Stores and Supply Chain Management

Role Level: Admin Clerical (AC 06) $32.43 to $40.59 per hour

Site(s): Mississauga Hospital, Credit Valley Hospital

Work Model: On-site

Hours of Work/Shifts: 37.5 hours per week; Days

Posted: November 13, 2026

Deadline: November 20, 2026

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030, we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.

JOB DUTIES AND RESPONSIBILITIES:

Provides senior-level administrative support to Facilities Operations, Patient Support Services and Stores and Supply Chain Management Leadership Teams, including but not limited to detailed daily calendar management, payroll entry, expense report management, processing invoices and purchase orders, meeting and event coordination, room booking, minute-taking, assist with projects and review/triage of incoming correspondence
Prepares briefings, meeting agendas, all user memos, PowerPoint presentations, attend meeting committees and composes complex correspondence on behalf of leadership
Monitors and coordinates document preparation, ensuring that documents are ready by established deadlines. Complies, proofreads, and formats reports and other documents and presentations.
Responsible for managing the day-to-day logistics and coordination of the Facilities Operations, Patient Support Services and Stores and Supply Chain Management Leadership Team office across all sites
Independently carries out all assigned responsibilities and provides general departmental administrative support
Manages and monitors payroll reports and tracks vacations as required
Manages departmental supplies and equipment ordering, invoicing and securing of approvals from management
Manages Facilities Operations, Patient Support Services and Stores and Supply Chain Management Leadership Team files and documents, including online shared folders and SharePoint site
Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers and laptops
Acts as the primary contact for Facilities Operations, Patient Support Services and Stores and Supply Chain Management Leadership Team for general enquiries
Manages document and contract approval and sign-off processes for the Director of Facilities Operations, Patient Support Services and Stores and Supply Chain Management
Coordinates and manages the processing and tracking of complex consultant and project contracts. Supports with Request for Proposal procurements.
Coordinates and manages departmental policies and procedures; engagement, approvals and preparing / posting to Paradigm
Liaises with Finance, Risk, Occ. Health, Mohawk Medbuy (MMC) and other departments as necessary to support operational activities and reporting
Establishes and maintains effective relationships with management, program leadership and staff across the organization
Other duties as may be assigned from time to time
Travel between all three sites of Trillium Health Partners is required
Regular full-time contract position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.

JOB SPECIFICATIONS:

Knowledge & Experience

College certificate or administrative training equivalent required
3+ years of experience in a hospital or other health care related field is an asset
5+ years of experience in providing senior level administrative support is an asset
Understanding of capital planning and redevelopment functions and processes within a large acute care environment
Excellent technical skills in full Microsoft Office suite, including Outlook, Word, Excel and PowerPoint
Experience with Meditech is an asset
Experience using SharePoint is an asset

Skills and Abilities

Strong ability to work independently and proactively with minimal direction
Must be detailed oriented
Strong verbal and written communication skills
Excellent interpersonal and organizational skills
Exceptional time management and prioritization skills
Strong customer service skills
Proactive thinker with demonstrated ability to apply sound judgement
Strong problem solving, analytical and conflict resolution skills
Excellent technical skills in full Microsoft Office suite, including Word, Excel and PowerPoint
The ability to function effectively during periods of rapid change and transition
Ability to build and maintain relationships with key internal and external stakeholders
Ability to link operational practices to business strategies

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.

We thank all those who apply but only those selected for further consideration will be contacted.

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals. Our team of more than 17,000 people serves the growing and diverse populations of Mississauga, west Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and nine satellite locations. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030, we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.

Apply on iadyup.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

Provides senior-level administrative support to leadership teams, including calendar management, payroll, and document preparation. Manages departmental logistics, office files, and coordinates contract approval processes across multiple hospital sites.

Requirements

Requires a college certificate or equivalent administrative training with at least 5 years of senior-level administrative experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are essential.

Skills

Administrative support
Calendar management
Payroll entry
Expense report management
Invoice processing
Purchase orders
Meeting coordination
Minute-taking
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Meditech
Communication skills

Visa sponsorship

Not detected in the job text

Keywords

Facilities Operations
Patient Support Services
Supply Chain Management
Administrative Assistant
Payroll
Invoicing
Purchase Orders
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Meditech
Contract Management
Procurement
Request for Proposal
Capital Planning
Healthcare
Hospital Administration
Document Control
Logistics
Data Entry
Time Management
Conflict Resolution
Stakeholder Management
Policy Coordination
Reporting
Compliance
Administrative Support

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Work requirements

Jobs in Canada