Store/Warehouse Manager

About the Project:

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview

TRP has a current vacancy for a Store/Warehouse Manager to lead the planning, coordination, and day-to-day management of warehouse, stores, inventory, and material-control activities supporting the ECWE SRS project.

The Store/Warehouse Manager will be responsible for establishing and maintaining effective systems for the receipt, inspection, identification, storage, preservation, inventory control, issuing, transfer, stocking, restocking, reconciliation of construction materials, equipment, components, tools, and project supplies.

The role will support multiple construction work fronts and ensure that materials are available when required while maintaining accurate inventory records, appropriate storage conditions, and full material traceability.

Working closely with Procurement, Logistics, Construction, Engineering, Quality, Project Controls, Commercial, Document Control, subcontractors, suppliers, and site teams, the Store/Warehouse Manager will ensure the warehouse function supports project schedule, quality, cost, safety, and construction requirements.

The successful candidate will have strong experience managing stores or warehouse operations within major construction, infrastructure, transportation, industrial, manufacturing, or engineering projects.

Key Responsibilities

Warehouse & Stores Management

• Lead day-to-day operations of project warehouses, stores, storage areas, and material compounds.
• Establish and maintain efficient warehouse operating procedures.
• Manage the receipt, inspection, identification, storage, picking, issuing, transfer, and return of materials.
• Ensure materials are stored in accordance with manufacturer requirements, project specifications, and applicable standards.
• Maintain an organized, safe, and efficient warehouse environment.
• Establish clearly defined storage locations, material categories, and identification systems.
• Ensure warehouse capacity is sufficient to support project requirements.
• Coordinate warehouse layouts and storage configurations as project requirements change.
• Monitor warehouse utilization and identify opportunities to improve space efficiency.
• Coordinate movement of materials between central warehouses, satellite storage areas, laydown yards, and active construction sites.
• Ensure warehouse activities support construction schedules and planned work fronts.

Inventory Management & Control

• Develop and maintain effective inventory-control processes.
• Maintain accurate records of project materials, equipment, consumables, spare parts, and other stored assets.
• Establish minimum and maximum inventory levels where appropriate.
• Monitor stock levels and identify potential shortages or excess inventory.
• Coordinate regular cycle counts and physical inventory audits.
• Investigate and resolve inventory discrepancies.
• Maintain accurate records of material receipts, issues, transfers, returns, and adjustments.
• Implement barcode, RFID, QR-code, or other asset-identification systems where appropriate.
• Ensure inventory transactions are recorded promptly and accurately.
• Monitor slow-moving, obsolete, surplus, and damaged materials.
• Coordinate disposition, redistribution, return, or disposal of surplus materials.
• Provide inventory reports to project leadership, Procurement, Commercial, and Project Controls.

Material Receiving

• Manage the receiving process for project materials and equipment.
• Coordinate incoming deliveries with Logistics, Procurement, suppliers, and construction teams.
• Verify quantities against purchase orders, packing slips, delivery documentation, and material requirements.
• Inspect materials for visible damage, shortages, incorrect quantities, or incorrect specifications.
• Ensure received materials are appropriately identified and recorded.
• Coordinate inspection and acceptance requirements with Quality and Engineering teams.
• Place materials on hold where documentation, quality, quantity, or specification issues are identified.
• Coordinate resolution of receiving discrepancies with suppliers and Procurement.
• Ensure required certificates, manuals, warranties, and other documentation accompany received materials where applicable.
• Maintain complete receiving records and supporting documentation.

Material Identification & Traceability

• Establish systems to ensure materials can be traced from receipt through storage and final issue to construction.
• Maintain material identification and tagging systems.
• Ensure lot numbers, serial numbers, heat numbers, batch information, manufacturer information, and other applicable traceability data are captured.
• Maintain records for safety-critical, quality-critical, and long-lead materials.
• Coordinate material traceability requirements with Quality, Engineering, and Construction teams.
• Ensure materials requiring certification or inspection are appropriately controlled.
• Prevent unauthorized or unverified materials from being issued to construction.

Material Issuing & Distribution

• Establish controlled processes for issuing materials to construction teams and subcontractors.
• Coordinate material requests and releases with site teams.
• Verify authorization before materials are issued.
• Maintain records of material issues by work package, location, subcontractor, or cost code as required.
• Coordinate material picking and staging for scheduled construction activities.
• Ensure materials are available in accordance with look-ahead schedules.
• Coordinate urgent material requirements and priority releases.
• Track material transfers between warehouse locations and project work fronts.
• Maintain accurate records of returned materials.

Construction Material Coordination

• Work closely with Construction teams to understand upcoming material requirements.
• Review project schedules and look-ahead plans to identify upcoming warehouse and material requirements.
• Coordinate material availability for station, rail, tunnel, guideway, utilities, systems, and facilities work.
• Support just-in-time delivery strategies where appropriate.
• Identify material shortages or delivery risks before they affect construction activities.
• Coordinate with Site Superintendents, Construction Managers, and Work Package Managers regarding material requirements.
• Ensure materials are available at the correct location, in the correct quantity, and at the required time.
• Support material planning for critical construction activities and project milestones.

Procurement & Supplier Coordination

• Work closely with Procurement and Supply Chain teams to support material purchasing and delivery requirements.
• Provide inventory and consumption information to support procurement decisions.
• Identify upcoming material requirements and potential supply risks.
• Coordinate supplier delivery schedules.
• Monitor outstanding purchase orders and expected deliveries.
• Assist with expediting critical or long-lead materials.
• Communicate receiving constraints and warehouse requirements to suppliers.
• Support resolution of quantity, damage, quality, documentation, or delivery discrepancies.
• Maintain effective relationships with suppliers and logistics providers.

Quality Control & Material Preservation

• Ensure stored materials are protected from damage, contamination, deterioration, weather, and unauthorized access.
• Establish appropriate preservation requirements based on manufacturer and project requirements.
• Ensure sensitive equipment and components are stored under appropriate environmental conditions.
• Monitor storage conditions for electrical, electronic, mechanical, communications, signaling, and other sensitive components.
• Coordinate inspections of stored materials where required.
• Maintain preservation records for critical equipment.
• Ensure materials are handled using appropriate lifting, rigging, and material-handling equipment.
• Coordinate with Quality teams regarding material inspections and non-conformances.
• Quarantine defective, damaged, or non-conforming materials until disposition is determined.

Systems & Inventory Technology

• Manage warehouse and inventory information using appropriate ERP, warehouse management, asset management, or project systems.
• Maintain accurate electronic inventory records.
• Implement barcode scanning and electronic material tracking where appropriate.
• Develop dashboards and reports to monitor inventory performance.
• Ensure warehouse transactions are completed accurately and promptly.
• Coordinate system interfaces between Procurement, Commercial, Project Controls, Document Control, and warehouse functions.
• Support implementation and continuous improvement of digital inventory-management processes.

Warehouse Health & Safety

• Maintain a strong health and safety culture within warehouse and storage operations.
• Ensure warehouse activities comply with TRP Health & Safety requirements and applicable Ontario legislation.
• Establish safe procedures for:
  • Material handling
  • Forklift and telehandler operations
  • Loading and unloading
  • Lifting operations
  • Racking and shelving
  • Vehicle movements
  • Pedestrian movement
  • Hazardous materials
  • Manual handling
  • Working at height
• Ensure appropriate PPE is used.
• Maintain clear emergency access and evacuation routes.
• Ensure warehouse equipment is inspected and maintained.
• Coordinate safety inspections and audits.
• Address unsafe conditions promptly.
• Support incident investigations and corrective actions.

Material Handling Equipment

• Coordinate the use and availability of forklifts, telehandlers, pallet jacks, cranes, hoists, carts, shelving, racking, and other material-handling equipment.
• Ensure equipment is appropriate for the materials being handled.
• Monitor equipment inspections, maintenance, and certification requirements.
• Coordinate equipment allocation and utilization.
• Ensure only appropriately trained certified and authorized personnel operate equipment.
• Coordinate with the Plant & Logistics Manager regarding shared equipment and material-handling resources.

Warehouse Layout & Logistics

• Develop efficient warehouse layouts based on material types, turnover, size, weight, storage requirements, and project priorities.
• Establish designated areas for:
  • Incoming materials
  • Accepted materials
  • Materials on hold
  • Non-conforming materials
  • Returns
  • Hazardous materials
  • High-value equipment
  • Long-lead materials
  • Consumables
  • Project spares
• Coordinate warehouse access and vehicle circulation.
• Support efficient loading and unloading operations.
• Coordinate with the Plant & Logistics Manager regarding external laydown and storage areas.
• Optimize material flow between warehouse and construction sites.

Subcontractor & Work Package Coordination

• Coordinate material requirements with subcontractors and Work Package Managers.
• Establish procedures for subcontractor material requests and releases.
• Maintain records of materials issued to subcontractors.
• Track subcontractor-held project materials where required.
• Coordinate returns and unused materials at the completion of work packages.
• Assist with reconciliation of project-owned materials held by subcontractors.
• Support audits of subcontractor inventory and material records.

Cost & Commercial Control

• Maintain accurate inventory records to support project cost control.
• Track material issues and consumption by work package, location, cost code, or project phase as required.
• Support reconciliation of purchased versus received versus issued materials.
• Identify inventory variances and potential losses.
• Monitor material waste, damage, and obsolescence.
• Provide inventory information to Commercial and Project Controls teams.
• Support material-related change management and cost reporting.
• Assist with identifying opportunities to reduce material losses and unnecessary purchases.

Project Controls & Reporting

• Develop regular warehouse and inventory reports.
• Report on:
  • Inventory levels
  • Material receipts
  • Material issues
  • Outstanding deliveries
  • Inventory discrepancies
  • Damaged materials
  • Non-conforming materials
  • Surplus materials
  • Slow-moving inventory
  • Critical material shortages
  • Warehouse utilization
• Provide accurate information for project dashboards and management reporting.
• Escalate material risks that could affect construction schedule, cost, quality, or productivity.
• Maintain accurate records for project audits.

Document Control & Records

• Maintain warehouse records in accordance with project document-control requirements.
• Ensure receiving records, inspection documentation, certificates, packing slips, material release records, and inventory transactions are properly retained.
• Coordinate material documentation with Document Control and Quality teams.
• Ensure current specifications and approved material information are available to warehouse personnel where required.
• Maintain traceability records for critical materials and equipment.
• Support project audits and information requests.

Security & Asset Protection

• Establish controls to prevent unauthorized access, theft, loss, or misuse of project materials.
• Maintain controlled access to warehouse and high-value storage areas.
• Coordinate security requirements with the project security team.
• Monitor high-value and safety-critical materials.
• Investigate inventory discrepancies and unexplained losses.
• Ensure appropriate controls are established for materials issued to subcontractors or transferred between sites.

Environmental & Hazardous Materials Management

• Ensure materials are stored and handled in accordance with applicable environmental requirements.
• Establish appropriate storage arrangements for hazardous or controlled materials.
• Coordinate spill prevention and response requirements.
• Ensure appropriate secondary containment is used where required.
• Maintain appropriate Safety Data Sheets (SDS) and hazardous-material documentation.
• Coordinate disposal of damaged, expired, or unusable materials through approved processes.
• Support project waste-reduction and sustainability initiatives.

Warehouse Team Leadership

• Lead, supervise, and develop warehouse and stores personnel.
• Establish roles, responsibilities, work assignments, and performance expectations.
• Coordinate staffing levels based on project requirements.
• Provide training on warehouse procedures, inventory systems, material handling, and safety.
• Monitor team performance and productivity.
• Promote a culture of accountability, accuracy, safety, and customer service.
• Conduct regular team meetings and operational briefings.
• Support recruitment and onboarding of warehouse personnel where required.

Project Closeout

• Develop and execute warehouse demobilization and closeout plans.
• Reconcile remaining inventory against project records.
• Coordinate transfer, return, redistribution, or disposal of surplus materials.
• Ensure project-owned equipment and materials are appropriately accounted for.
• Complete final inventory audits.
• Ensure all warehouse records are complete and properly archived.
• Support transfer of spare parts and operational materials to the maintenance/operations organization.
• Participate in project lessons-learned activities.

Qualifications & Experience:

• Post-secondary diploma or degree in Supply Chain Management, Logistics, Warehouse Management, Business Administration, Construction Management, or a related discipline is preferred.
• 7–10 years of progressive warehouse, stores, inventory, logistics, or materials-management experience.
• Previous experience managing a warehouse or stores operation within construction, infrastructure, engineering, manufacturing, transportation, industrial, or similar environments.
• Experience managing construction materials, equipment, components, consumables, and project inventory.
• Experience supporting large-scale construction or infrastructure projects is strongly preferred.
• Experience working within a Design-Build, Progressive Design-Build, P3, EPC, or similarly complex project environment is an asset.
• Experience managing warehouse personnel and material-handling operations.
• Demonstrated experience with inventory-control systems and warehouse management systems.
• Experience implementing barcode, RFID, asset tracking, or digital inventory systems is an asset.
• Strong understanding of material receiving, inspection, storage, preservation, issuing, and reconciliation.
• Experience coordinating with Procurement, Logistics, Construction, Quality, Commercial, and Project Controls teams.
• Experience with high-value, long-lead, safety-critical, or technical equipment is an asset.
• Forklift/warehouse equipment certification or experience is an asset.
• Valid driver's license is preferred.

What TRP Can Offer You:

• Competitive Salary
• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance

At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.