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Added 1 min ago
Service Administrator
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Full-time
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Added 1 hour ago
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Trimac Transportation

Coordinator, People Systems & Analytics

Calgary, AB, Canada

Job type: Full-time
Apply by: Sep 28, 2027
Posting language: English
Posted: Sep 28, 2026

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Original job description

Overview

Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America.

Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.

Job Details

The Coordinator, People Systems & Analytics provides administrative and technical support across the employee lifecycle, with a focus on onboarding, HR transactions, employee records, HR systems, workforce data, and employee support across North America.

This role works closely with Recruiting, Human Resources, Hiring Managers, Safety, Payroll, and operating locations to ensure employee information and HR processes are completed accurately, timely, and in accordance with company policies and applicable requirements.

The Coordinator, People Systems & Analytics is detail-oriented, organized, service-focused, and comfortable working in a fast-paced environment with multiple priorities. This position provides day-to-day support for HRIS and onboarding activities while developing knowledge of HR systems, processes, reporting, and compliance requirements.

Responsibilities

Employee Lifecycle & HR Administration

Process routine employee lifecycle transactions, including new hires, transfers, terminations, status changes, and other employee record updates.
Create and maintain employee records in the HRIS, ensuring information is complete, accurate, and entered timely.
Review employee information and supporting documentation for completeness and accuracy.
Respond to routine employee and manager requests related to HR processes, records, documentation, and system navigation.
Prepare employment verification responses and other routine HR documentation.

Onboarding & Compliance

Coordinate and track onboarding documentation and required employment information.
Monitor completion of background checks, drug screenings, employment verifications, reference checks, and other pre-employment requirements.
Assist with tracking driver-related requirements, including driver's licenses, abstracts, expirations, and renewal documentation.
Ensure required onboarding and employee documentation is properly maintained and accessible.
Follow established processes and procedures to support compliance with company policies and applicable regulations.

HRIS & People Systems

Perform routine data entry and transactions within the HRIS and other HR systems.
Assist with maintaining data accuracy and consistency across HR systems.
Assist with identifying and reporting system or data issues to the appropriate team member.
Support automation and process optimization initiatives led by the People Systems team.

Qualifications

Strong communication and interpersonal skills.
Excellent organization, time management, and attention to detail.
Strong administrative and problem-solving skills.
Ability to manage multiple priorities and meet deadlines.
Comfortable working independently while also contributing effectively to a team.
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
Ability to learn and navigate HRIS and other business systems.
Strong customer-service mindset and professional communication style.
Ability to handle confidential employee information with discretion.
Demonstrated willingness to learn HR processes, systems, reporting, and compliance requirements.
High degree of empathy, patience, professionalism, and attention to detail.

Preferred Qualifications

Previous experience in Human Resources, HR administration, recruiting coordination, payroll, or a related administrative role.
Experience working with HRIS- UKG , ATS, or other employee management system.
Experience with data entry, reporting, auditing, or administrative processes.
Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Candidates who are currently working toward completion of a Bachelor's degree will also be considered.

Benefits

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
Paid vacation, sick time, and company holidays
Paid time off for volunteer activities to help give back to our communities
Pension Plan
Tuition Reimbursement Program to achieve your educational goals
Continuous learning and career development

Safety Commitments

We make safety a part of every decision
We make safety personal
We have the courage to intervene

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More about this job

Responsibilities

Process employee lifecycle transactions and maintain accurate employee records in the HRIS, while responding to routine employee and manager requests. Coordinate onboarding documentation and pre-employment checks, track driver-related requirements, and support HR systems data quality, compliance, and process improvements.

Requirements

Candidates should have strong communication, organization, time-management, problem-solving, and customer-service skills, along with proficiency in Microsoft Office and the ability to handle confidential information. Previous experience in HR, recruiting coordination, payroll, or administration and familiarity with HRIS or ATS platforms are preferred; an associate or bachelor's degree in a related field is also preferred.

Skills

HR Administration
HRIS Data Management
Onboarding Coordination
Employment Compliance
Data Entry
Data Accuracy
Reporting
Microsoft Excel
Microsoft Outlook
Microsoft Word
Organization
Time Management
Attention to Detail
Customer Service
Confidentiality

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Vacation
Paid Sick Time
Company Holidays
Paid Volunteer Time
Pension Plan
Tuition Reimbursement
Training and Development
Career Development

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Administration
Employee Lifecycle
HRIS
UKG
Applicant Tracking System
Onboarding
Employee Records
HR Transactions
Workforce Data
Data Entry
Data Accuracy
Reporting
Data Auditing
Background Checks
Drug Screening
Employment Verification
Reference Checks
Driver's Licenses
Compliance
Microsoft Excel
Microsoft Outlook
Microsoft Word
Process Optimization
Automation
Payroll
Recruiting Coordination
Confidential Information

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