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Coordinator, Sales
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Trimac Transportation

Operations Coordinator

Winnipeg, MB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Overview

Searcy Trucking, part of the Trimac Family of Companies, has been a trusted name in specialized transportation since 1969. Based in Winnipeg, MB, Searcy is one of Canada’s largest open deck carriers, specializing in flat deck and heavy-haul transportation across Canada and the United States.

Behind every successful delivery is a team of dedicated professionals who keep our business moving forward. We foster a workplace built on safety, respect, collaboration and continuous improvement, where employees can develop their skills and grow their careers.

Join Searcy and build your career with a company known for its specialized expertise, backed by the strength and stability of Trimac.

Job Details

The Sr Coordinator, Branch Operations is responsible for continually supporting Searcy Trucking’s safety management system, which is the foundation of the company’s safety culture. The role also provides coordination and administrative support to driver services and branch operations, including driver orientation, licensing, permitting, equipment and driver records, claims administration, and other operational requirements.

The primary responsibility of the Sr Coordinator, Branch Operations is to assist with the implementation and administration of the safety management system, organize documentation for the health and safety program, and support the operational needs of Searcy Trucking.

This position works across Searcy Trucking departments and interacts with managers, supervisors, employees, drivers, owner-operators, and lease operators. The role supports the goals and objectives of Searcy Trucking’s safety and operational programs, including prevention, compliance, accurate recordkeeping, and effective driver support.

Responsibilities

Workplace Health and Safety

Provide input into the implementation and monitoring of programs that improve workplace health and safety and raise awareness throughout Searcy Trucking.
Support the development, implementation, and maintenance of the safety management system, including policies, procedures, and programs.
Provide administrative support for the WHMIS program, including maintaining Safety Data Sheets.
Ensure monthly workplace safety and health inspections are completed and recorded.
Provide direction and support and act as a resource to Searcy Trucking staff for health and safety inquiries.
Participate in incident investigations, support root-cause analysis, and monitor the implementation of corrective actions.
Monitor safety best practices and recommend changes, additions, and updates to the workplace health and safety program.
Ensure applicable occupational health and safety legislative, reporting, and audit requirements are met, including the annual Hazardous Occurrence Information Report (HOIR).
Administer and maintain the RPM audit and program, Manitoba’s equivalent to Alberta COR.
Develop Safe Work Procedures (SWPs) and Job Hazard Analyses (JHAs) for review by the applicable departments.
Manage and monitor assigned safety programs and contractor-compliance platforms, including Avetta and ISN, and gather or complete required data submissions.
Support the Safety Leadership Team and related activities and outcomes.

Claims and Return-to-Work Administration

Enter injury reports into the applicable system and submit reports to the Workers Compensation Board (WCB), as required.
Support return-to-work activities by coordinating documentation, communication, and follow-up with the appropriate HR programs and risk teams.
Assist with document collection, data entry, classification, and follow-up for accidents, incidents, injuries, and claims.
Maintain organized accident, incident, injury, claims, and return-to-work documentation and provide information to the appropriate internal teams, as required.

Driver Services and Records

Coordinate and conduct new-driver orientation, as needed, for company drivers, owner-operators, and lease operators, including scheduling road tests, drug tests, and in-class training.
Maintain and update licensing binders and driver documentation for new hires and current drivers.
Monitor and update expired driver documentation in TruckMate.
Set up and maintain driver and equipment records in TruckMate, ensuring information remains current and accurate.
Assist drivers with TWIC Card and FAST Card applications and renewals.
Set up employee access fobs and print and issue employee identification cards.
Distribute driver memos, policy updates, and procedure updates.
Scan, categorize, and maintain company, departmental, and driver documentation, including contracts, memos, policies, and procedures.

Licensing, Permitting and Equipment Administration

Manage licensing for Searcy Trucking trucks and trailers, including requirements associated with Manitoba Public Insurance (MPI).
Order, renew, and monitor annual permits and applicable U.S. operating permits, including New York HUT, Kentucky, Oregon, D-TOPS, and New Mexico.
Maintain and update eModal, U.S. port authority access, Bestpass, and U.S. toll bridge accounts.
Coordinate Monthly Maintenance Reports (MMRs) and six-month inspections.
Maintain accurate licensing, permitting, and equipment compliance records.

Branch Operations and Administrative Support

Prepare and distribute weekly management reports, as required.
Manage the contract cessation process, including ensuring company-issued equipment and materials are returned by departing drivers and sending departure notifications to affected departments.
Issue fuel cards to new drivers and manage fuel card requests, replacements, and related administration.
Organize, plan, and execute Searcy Trucking culture events and communications, including driver appreciation events, company merchandise, and major life event recognition.
Provide additional support to Searcy Trucking operations, including order entry, customs, and driver pay, as assigned.

Qualifications

Knowledge of applicable federal transportation and workplace health and safety regulations.
Experience in transportation administration, driver services, safety administration, branch operations, or a related area.
Excellent verbal and written communication skills.
Excellent customer service, administrative, organizational, and interpersonal skills.
Strong attention to detail and ability to maintain accurate records and confidential information.
Ability to manage multiple priorities and follow through on time-sensitive requirements.
Sound judgment, initiative, and problem-solving skills.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience with TruckMate or related transportation systems is an asset.

Benefits

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
Paid vacation, sick time, and company holidays
Paid time off for volunteer activities to help give back to our communities
Tuition Reimbursement Program to achieve your educational goals
Continuous learning and career development

Safety Commitments

We make safety a part of every decision
We make safety personal
We have the courage to intervene

Apply About employer

More about this job

Responsibilities

Support and maintain the company’s safety management system, workplace health and safety programs, compliance records, incident investigations, claims, and return-to-work administration. Coordinate driver services, licensing and permits, equipment records, and branch operations, while providing administrative support across departments.

Requirements

The role calls for experience in transportation administration, driver services, safety administration, branch operations, or a related area, along with knowledge of applicable transportation and workplace safety regulations. Candidates should have strong communication, customer service, organizational, recordkeeping, and problem-solving skills, proficiency with Microsoft Office, and ideally experience with TruckMate or a similar transportation system.

Skills

Workplace Health and Safety Administration
Safety Management Systems
Incident Investigation
Root-Cause Analysis
Claims Administration
Return-to-Work Coordination
Driver Orientation
Transportation Administration
Licensing and Permitting
Recordkeeping
Regulatory Compliance
Customer Service
Organization and Time Management
Written and Verbal Communication
Microsoft Office
TruckMate

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Vacation
Paid Sick Time
Company Holidays
Paid Volunteer Time
Tuition Reimbursement
Training and Development
Continuous Learning and Career Development

Visa sponsorship

Not detected in the job text

Keywords

Safety Management System
Workplace Health and Safety
WHMIS
Safety Data Sheets
Workplace Inspections
Incident Investigation
Root-Cause Analysis
Corrective Actions
Occupational Health and Safety Compliance
Hazardous Occurrence Information Report
RPM Audit Program
Safe Work Procedures
Job Hazard Analyses
Avetta
ISN
Workers Compensation Board
Return-to-Work
TruckMate
Driver Orientation
Driver Records
TWIC Card
FAST Card
Manitoba Public Insurance
Operating Permits
eModal
Bestpass
Monthly Maintenance Reports
Six-Month Inspections
Microsoft Office
Transportation Administration

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