Administrative Assistant - KCFS
- Alert Bay, BC, Canada
Salary: $50,651-$59,095 annually · Full-time
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Job details
- Pay
- Salary: $50,651-$59,095 annually
- Job type
- Full-time
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- Posting language
- English
- Posted
Original job description
Full Time | Alert Bay
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
Please Submit The Following
We thank all applicants for their interest; only shortlisted candidates will be contacted
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
- Create and maintain Service Request, Family Service, and Resource files for KCFS
- Maintain administrative and client files within the Ministry computer database system
- Prepare documents for transfers in and out
- Meet with the delegation team on a biweekly basis
- Organize and assist with KCFS events, activities, and programs
- Provide general administrative support, including paperwork and purchase orders
- Assist with Extended Family Plan benefits and related administration
- Coordinate administrative details such as catering, honoraria, and travel
- Collaborate with team members and external partners to support accountability and effective service delivery
- Two years of experience working with client records is considered an asset
- Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing
- Strong written and verbal communication skills
- Ability to plan, organize, and coordinate complex administrative details
- Ability to work effectively in a challenging environment and adapt to change
- Ability and willingness to collaborate with team members and external partners
- Reliable, hardworking, and well-organized
- Grade 12 or equivalent preferred
- Certificate or diploma in office management, administrative support, or a related field is considered an asset
- Valid BC Class 5 Driver's Licence and access to a reliable vehicle
- Clean criminal record check appropriate for working with children and vulnerable adults
- Ability to work flexible hours, including evenings and weekends
- Ability to handle client and administrative records appropriately
- Ability to work collaboratively as part of the KCFS team
Please Submit The Following
- your resume;
- a brief cover letter describing your interest; and
- any applicable licenses and certifications.
We thank all applicants for their interest; only shortlisted candidates will be contacted
More about this job
Responsibilities
Maintain client, service, and administrative records, prepare transfer documentation, and provide general clerical support to the KCFS team. Coordinate events, programs, travel, catering, honoraria, and related benefits administration while collaborating with team members and external partners.
Requirements
Grade 12 or equivalent is preferred, and a certificate or diploma in office management, administrative support, or a related field is an asset. The role calls for strong administrative and communication skills, computer and database experience, adaptability, and collaboration; a valid BC Class 5 driver's licence, reliable vehicle, and appropriate criminal record check are also required.
Skills
- Client Records Management
- Database Administration
- Microsoft Excel
- Word Processing
- Keyboarding
- Written Communication
- Verbal Communication
- Planning
- Organization
- Coordination
- Adaptability
- Collaboration
- Event Coordination
- Administrative Support
- Purchase Order Processing
- Confidential Records Handling
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Social Services
Keywords
- K'wak'walat'si Child and Family Services
- KCFS
- C3 Delegated Aboriginal Agency
- Client Records
- Service Request Files
- Family Service Files
- Resource Files
- Ministry Computer Database
- Microsoft Excel
- Internet Applications
- Keyboarding
- Word Processing
- Administrative Support
- Purchase Orders
- Extended Family Plan Benefits
- Event Coordination
- Program Administration
- Travel Coordination
- Catering
- Honoraria
- Client Confidentiality
- BC Class 5 Driver's Licence
- Criminal Record Check
- Children and Vulnerable Adults