Administrative Assistant - KCFS
- Alert Bay, BC, Canada
Salary: $50,651-$59,095 annually · Full-time
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Job details
- Pay
- Salary: $50,651-$59,095 annually
- Job type
- Full-time
- Posting language
- English
- Posted
Original job description
Full Time | Alert Bay
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
Please Submit The Following
We thank all applicants for their interest; only shortlisted candidates will be contacted
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
- Create and maintain Service Request, Family Service, and Resource files for KCFS
- Maintain administrative and client files within the Ministry computer database system
- Prepare documents for transfers in and out
- Meet with the delegation team on a biweekly basis
- Organize and assist with KCFS events, activities, and programs
- Provide general administrative support, including paperwork and purchase orders
- Assist with Extended Family Plan benefits and related administration
- Coordinate administrative details such as catering, honoraria, and travel
- Collaborate with team members and external partners to support accountability and effective service delivery
- Two years of experience working with client records is considered an asset
- Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing
- Strong written and verbal communication skills
- Ability to plan, organize, and coordinate complex administrative details
- Ability to work effectively in a challenging environment and adapt to change
- Ability and willingness to collaborate with team members and external partners
- Reliable, hardworking, and well-organized
- Grade 12 or equivalent preferred
- Certificate or diploma in office management, administrative support, or a related field is considered an asset
- Valid BC Class 5 Driver's Licence and access to a reliable vehicle
- Clean criminal record check appropriate for working with children and vulnerable adults
- Ability to work flexible hours, including evenings and weekends
- Ability to handle client and administrative records appropriately
- Ability to work collaboratively as part of the KCFS team
Please Submit The Following
- your resume;
- a brief cover letter describing your interest; and
- any applicable licenses and certifications.
We thank all applicants for their interest; only shortlisted candidates will be contacted
More about this job
Responsibilities
The Administrative Assistant provides clerical support to the KCFS team by maintaining client records and coordinating service documentation. They also assist with the organization of agency events, programs, and general administrative tasks such as purchase orders and travel arrangements.
Requirements
Candidates should have a Grade 12 education or equivalent, with a certificate or diploma in office management preferred. A valid BC Class 5 Driver's Licence and the ability to pass a criminal record check are required.
Skills
- Administrative support
- Record keeping
- Database management
- Microsoft Excel
- Word processing
- Communication skills
- Organizational skills
- Event coordination
- Documentation management
- Time management
- Collaboration
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Social Services
- Government & Public Sector
Keywords
- Administrative Assistant
- Clerical Support
- Client Records
- Database Management
- Microsoft Excel
- Word Processing
- Event Coordination
- Purchase Orders
- Office Management
- Child and Family Services
- Documentation
- Record Maintenance
- Administrative Support