Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 24, 2026

Hiring at a glance

View jobs

Open jobs: 7,365
Employers: 3,479

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%972 listings
On-site: 85%6,286 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 9 days ago
PM
Strata Property Manager Apprentice
Proline Management Ltd.
Langford, BC
- $55,000 to $100,000 CAD / year
- Full-time
Added 9 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
Department: Community Health Services Administration
Added 9 days ago
M
Business Consultant, Group Benefit Operations
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…Dental Claims, Plan Design Services (PDS), and Plan Member Administration (PMA) deliver for customers. Your work will shape performance priorities, strengthen decision-making, and move…
Added 9 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Winlaw, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assi
Added 9 days ago
Coordonnateur(trice) de bureau / Office Coordinator
Pure Industrial
Montreal, QC
Added 9 days ago
S
Administrative Assistant
Stantec
Markham, ON
- Full-time
Added 9 days ago
Patient Registration Clerk (bilingual) - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 9 days ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
Are you a hard-working office professional? Do you enjoy helping others?
Added 9 days ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Position Overview: As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to ensuring accurate data flow and clear…
Added 9 days ago
1E
Office Administrator
1Click Energy Solutions
London, ON
- Full-time
As our team continues to grow in London, Ontario, we are looking for an organized, proactive, and dependable Office Administrator to support our day-to-day operations. This role is ideal…
Added 9 days ago
Purchasing Agent
Bunge
Altona, MB
Added 9 days ago
AI
Front Desk Administrative Assistant
Ainsworth Inc
Saskatoon, SK
- Full-time
Added 9 days ago
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Administrative Assistant
Amyantek
AB · Alberta, Canada
- Contract
Added 9 days ago
SC
Office Manager
SYSTRA Canada
Toronto, ON
- Full-time
Added 9 days ago
RL
Operations Supervisor
Ralph Lauren
Vancouver, BC · Greater Vancouver, BC
- Full-time
Added 9 days ago
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Réceptionniste de soir | Night-time receptionist
Dilawri Group of Companies
Dollard-Des Ormeaux, QC
- Full-time
Added 9 days ago
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Purchasing Manager
Nexii Inc.
Squamish, BC
- Full-time
Added 9 days ago
OU
Executive Assistant, Office of the Vice-President, Academic & Provost
OCAD University
Toronto, ON
- Full-time
OCAD University is seeking a seasoned and highly capable Executive Assistant to join the Office of the Vice-President, Academic & Provost (VPAP).
Added 9 days ago
SW
ScotiaMcLeod Administrative Support Assistant
Scotia Wealth Management
Montreal, QC
- Full-time
Added 9 days ago
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C-Suite Executive Assistant – Mining Sector
Staffmax Staffing & Recruiting
Toronto, ON
- Full-time
…our CEO and Senior Executive team from our Toronto Corporate Office. This is a high-visibility role suited to someone who thrives in a fast-paced environment, takes ownership of projects…
Added 9 days ago
SC
Administrative Assistant Office Manager
SAGE Counselling Services
Moncton, NB
- Other
Added 9 days ago
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Coordonnatrice de bureau / Office Coordinator
Pure Industrial
Montreal, QC
- Full-time
Added 9 days ago
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Sr. Technical Program Management Analyst - Windows Security (1 year contract)
AMD
Markham, ON
- $104,800 to $157,200 USD / year
- Full-time
Added 9 days ago
SH
Medical Office Assistant
SIEL Human Solutions
Regina, SK
- Full-time
Albert and Parliament Primary Health Care Centre in Regina, SK, is seeking a Temporary Full-time Medical Office Assistant (MOA) to join its multidisciplinary healthcare team. Reporting to…
Added 9 days ago
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Procurement Manager (Contract)
Numeris
Toronto, ON
- Contract

Trimark People Solutions

Executive Assistant to Council and Administration

Alert Bay, BC, Canada

Salary: Level 16, Salary_ $58,950 to $68,996 per year, commensurate with experience · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: Level 16, Salary_ $58,950 to $68,996 per year, commensurate with experience
Job type: Full-time
Experience: 2 years of office administration experience
Posting language: English
Posted: Sep 21, 2026

Original job description

Job Title: Executive Assistant to Council and Administration

Employer: 'Na̱mǥis First Nation

Location: Alert Bay, BC

Employment type: Full-time, on-site

Salary: Level 16, Salary_ $58,950 to $68,996 per year, commensurate with experience

Reports to: Senior Administrator

Posting closes: Until filled

About The Role

The Executive Assistant to Council/Administration ("Executive Assistant") plays a central role in supporting the governance and administrative functions of 'Na̱mǥis First Nation. Reporting to the Senior Administrator, this position ensures that Council is equipped with timely information, well‑organized processes, and consistent administrative coordination that strengthens decision‑making and community accountability.

This role is both operational and relational. The Executive Assistant manages the full cycle of Council meetings and documentation, facilitates communication between Council, staff, and community members, and upholds high standards of confidentiality, professionalism, and cultural awareness. The successful candidate will be a steady, detail‑oriented presence who ensures that Council's work is carried out efficiently, respectfully, and in alignment with 'Na̱mǥis governance practices.

As a key point of contact for internal and external stakeholders, the Executive Assistant supports the smooth functioning of Council's activities - from meeting preparation and records management to travel coordination, community engagement logistics, and the monthly newsletter. This position is ideal for someone who thrives in a dynamic environment, enjoys building organized systems, and is committed to supporting the long‑term health and sustainability of a vibrant Indigenous government.

Key Responsibilities

Council Meeting Coordination Ensure the full administrative cycle of Council meetings is executed smoothly and consistently. This includes scheduling meetings, reserving space, preparing agendas and BCRs, confirming attendance, arranging catering, and assembling/distributing complete meeting kits at least two days in advance.

Meeting Documentation & Records Management Capture accurate, timely minutes for all Council meetings and prepare/distribute minutes and action item lists within five business days. Maintain organized, accessible filing systems - both physical and electronic - for agendas, minutes, BCRs, committee records, governance documents, and historical Council materials.

Governance Communication & Inquiry Management Serve as the first point of contact for all telephone, email, mail, and in‑person inquiries requiring Council attention. Ensure communication is handled professionally, confidentially, and in alignment with 'Na̱mǥis governance protocols.

Community & Stakeholder Engagement Support Coordinate logistics for community meetings, including the Annual General Meeting, ensuring materials, communication, and venue arrangements support meaningful participation. Support Chief and Council with internal and external meeting coordination as required.

Council Travel Administration Arrange travel itineraries, prepare travel advances, and complete Council travel claims - including honoraria - in a timely, accurate manner. Liaise with Councillors and accounting staff to ensure smooth processing and compliance with internal policies.

Mail, Deliveries & Information Flow Process all incoming Council mail, faxes, and deliveries, ensuring information is routed appropriately and promptly.

Newsletter Coordination Collect relevant updates from department heads and community members and prepare the monthly 'Na̱mǥis newsletter for distribution, ensuring content is accurate, engaging, and reflective of community priorities.

General Administrative Support Provide additional administrative assistance to Council and the Senior Administrator as required, contributing to a responsive, organized, and culturally grounded governance environment.

Education

Minimum secondary school diploma or equivalent
Post-secondary training in office administration (certificate or diploma)
2 years of office administration experience
Advanced computer skills and demonstrated experience with Microsoft applications (Outlook, Word, Excel, PowerPoint)

Qualifications

Demonstrated communication skills - written and verbal
Organized with the ability to react efficiently to tasks in a busy work environment
Knowledge of key issues, policies and procedures relating to governance at 'Namgis First Nation.
Committee to and demonstrating the importance and adherence to confidentiality.
Knowledge of best practices in administrative processes.
Ability to establish effective working relationships, both internally and with external stakeholders.
Ability to manage conflict using sound judgement.
Satisfactory criminal record check, with re‑checks required every three years.

What We Offer:

Relocation and/or housing support may be provided.
A collaborative, purpose-driven work environment.
Group Health and Benefits and Pension plan.
The opportunity to make a direct, lasting impact on the health and sustainability of a vibrant Indigenous community.

How To Apply

Please submit the following:

your resume;
a brief cover letter describing your interest; and

We thank all applicants for their interest; only shortlisted candidates will be contacted.

Proudly powered by Trimark People Solutions - delivering managed HR services across Western Canada.

For more information, visit www.trimarkps.ca.

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages the full cycle of Council meetings, including documentation, scheduling, and records management. They also facilitate communication between Council, staff, and community members while providing general administrative support to the Senior Administrator.

Requirements

Candidates must have a secondary school diploma and post-secondary training in office administration with at least two years of relevant experience. Proficiency in Microsoft applications and a commitment to maintaining confidentiality and cultural awareness are required.

Skills

Administrative Support
Meeting Coordination
Records Management
Communication
Confidentiality
Microsoft Office
Travel Coordination
Governance
Conflict Management
Cultural Awareness
Newsletter Preparation
Stakeholder Engagement
Time Management
Detail-oriented

Benefits

Group Health
Benefits
Pension Plan
Relocation Support
Housing Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Council Support
Administrative Coordination
Records Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Community Engagement
Indigenous Government
BCR
Travel Administration
Newsletter Coordination
Confidentiality
Professionalism
Stakeholder Management

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