Full Time | Alert Bay
Receptionist, 'Namgis Wellness Centre (NWC)
Department: 'Namgis Wellness Centre
Reports To: Wellness Centre Program Manager or designate
Employment Type: Full Time
Hours of Work: Monday - Friday, 8:30 AM - 4:30 PM
Location: Alert Bay, British Columbia
Compensation: $22.87 - $26.54 per hour
Position Summary
The Receptionist is the first point of contact for clients, community members, visitors, staff, and partner agencies at NWC. The position provides respectful front-desk service, administrative coordination, appointment and communication support, and accurate handling of confidential information. The role supports a welcoming, organized, and client-focused environment while ensuring that inquiries are routed appropriately and daily office functions are completed efficiently.
Key Roles And Responsibilities
- Greet clients, community members, visitors, and staff in a courteous, culturally respectful, and trauma-informed manner.
- Answer and direct telephone calls, and in-person inquiries to the appropriate staff member or program area.
- Provide general information about NWC services, office hours, appointment procedures, and referral pathways within the limits of the role.
- Schedule and document appointments, meetings as directed.
- Maintain calendars, contact lists, mail logs, sign-in records, visitor logs, and other administrative tracking tools as required.
- Prepare, format, photocopy, scan, file, and distribute correspondence, forms, notices, and program materials.
- Receive, sort, and distribute incoming mail and deliveries, and coordinate outgoing mail or courier items.
- Support supply ordering, inventory tracking, basic purchase documentation, and administrative filing under direction.
- Handle personal, client, health, staff, and program information with strict confidentiality and in accordance with applicable policy and privacy requirements.
- Assist Wellness staff with routine program administration, meeting preparation, attendance lists, materials, forms, and follow-up communications.
- Participate in staff meetings, training, emergency drills, and continuous improvement activities as required.
Technology, Office Systems, and Communications
- Use Microsoft 365, Outlook, Teams, Word, Excel, SharePoint or other approved systems to complete routine office tasks.
- Good communication skills, including the ability to remain calm and helpful in a busy reception environment.
- Good organizational skills and follow-through on messages, appointments, forms, and records.
- Ability to prioritize routine tasks, manage interruptions, and ask for direction when issues require staff or supervisor involvement.
- Respectful understanding of 'Namgis community context, Indigenous wellness approaches.
- Fitness for Duty and Wellness.
Conditions of Employment
- Satisfactory criminal record check, and vulnerable sector check if required for the program or position duties.
- Successful completion of probationary period and required orientation or training.
Compensation
Start Step Wage: $22.87 an hour
Annual Salary: $41,623 - $48,303
We thank all applicants for their interest; only shortlisted candidates will be contacted.
Posting will remain open until filled.
