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Added 7 mins ago
Administrative Assistant
Government of Manitoba
Winnipeg, MB
Volunteer
The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee…
Added 8 mins ago
Jo Malone London Yorkdale Freestanding Store PT Key Holder
ELC Beauty LLC
Toronto, ON · North York, ON
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 8 mins ago
Assistant Manager, Trade Finance Operations - Global Transactions Banking - Toronto
Scotiabank
Toronto, ON
Support the TFO Manager with day-to-day Centre Operations, day-to-day operational controls, risk management and compliance including but not limited to preparing regular monthly and ad-hoc…
Added 23 mins ago
Administrative and Event Support Assistant
York University
Toronto, ON
Contract
Under the direction of the Operations Manager, the Administrative and Event Support Assistant provides administrative and event coordination support to the department of Cinema & Media Arts…
Added 23 mins ago
Assistant Manager: Ski Patrol - Hourly
Whistler Blackcomb
Whistler, BC
Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 24 mins ago
Assistant Sales Manager - Destination Toyota Burnaby
Destination Auto Group
Burnaby, BC
$90,000 to $130,000 CAD / year
Full-time
…Graduates for 2024, Destination Toyota Burnaby is looking for an Assistant Sales Manager who is looking to take the next step with their career! This is an excellent opportunity for a…
Added 38 mins ago
Assistant Manager
Foot Locker
Hamilton, ON
Full-time
Previous experience as a Key Holder, Supervisor, or Assistant Manager.
Added 38 mins ago
VIP Assistant Guest Experience Manager
AccorHotel
Lake Louise, AB
Full-time
The Assistant Guest Experience Manager supports the daily leadership of Concierge, Guest Relations, and Guest Activities while ensuring exceptional luxury service throughout the guest…
Added 1 hour ago
assistant store manager, West - North Vancouver, B.C
Starbucks
BC · North Vancouver, BC
$56,000 to $66,500 CAD / year
This role is a hands-on experience that develops your supervisory experience, coaching skills, coffee/ tea passion and business acumen, all to build your understanding of store management.…
Added 1 hour ago
Caretaker Supervisor - Administrative Assistant 3 (AESES)
Recreation Manitoba
Winnipeg, MB
Full-time
Three years of directly related experience in facility management/supervision is required.
Added 1 hour ago
Ticketing Services & Entertainment Coordinator
Westerner Park
Red Deer, AB
Full-time
Support the creation, management, and publishing of staff schedules for Box Office operations, event days, and seasonal requirements under the direction of the Assistant Manager.
Added 1 hour ago
(CAN) Directeur adjoint des marchandises générales
Walmart Canada
Saint-Constant, QC · St Constant, QC
Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 1 hour ago
Pharmacy Assistant
Walmart Canada
Surrey, BC
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
Pharmacy Assistant
Walmart Canada
Port Coquitlam, BC
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
Assistant Food & Beverage Manager-Hilton Garden Inn & Homewood Suites by Hilton Ottawa Downtown
Concord Hospitality Enterprises
Ottawa, ON
Full-time
Previous supervisory or management experience in a hotel, restaurant, banquet, or other high-volume hospitality environment.
Added 1 hour ago
Assistant Manager - Yonge & Bonshaw, Newmarket, ON
Scotiabank
Newmarket, ON
As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business…
Added 1 hour ago
Assistant Manager
Cineplex
Red Deer, AB · GLX Red Deer
Part-time
Cineplex’s Part-Time Assistant Managers are an integral part of the team who provide an exceptional experience to each and every guest. Our PT Assistant Managers are passionate about movies…
Added 1 hour ago
Audit Manager - Capital Markets Internal Audit
BMO
Toronto, ON · FCP
Full-time
Provides critical input to Chief Auditor/Assistant Chief Auditor on the practical aspects of the audit and its execution.
Added 1 hour ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Burnaby, BC
$55.08 CAD / hour
Other
We’re currently hiring for an Assistant Department Manager, Pharmacy - a developmental leadership role designed to prepare you for future advancement into Pharmacy Manager positions.
Added 1 hour ago
Pharmacy Assistant - Part Time
London Drugs Limited
Gibsons, BC
$18.25 to $22.09 CAD / hour
Part-time · Other
You’ll experience them all at London Drugs. As one of Canada’s fastest-growing and most successful retail chains, we know what it takes to build a satisfying career. We are seeking…
Added 1 hour ago
Assistant Front Office Manager
AccorHotel
Jasper, AB
Full-time
We invite you to join the world of luxury hospitality at Fairmont Jasper Park Lodge, as our new Assistant Front Office Manager. As Assistant Front Office Manager you will provide engaging,…
Added 1 hour ago
Financial Controller
ServiceMaster Restore of Fraser Valley
Abbotsford, BC
Full-time
· Minimum 5+ years of progressive accounting experience, including at least 1–2 years in a supervisory or management position, such as Controller, Accounting Manager, Assistant Controller,…
Added 1 hour ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Prince George, BC
$78.08 CAD / hour
Other
We’re currently hiring for an Assistant Department Manager, Pharmacy - a developmental leadership role designed to prepare you for future advancement into Pharmacy Manager positions.
Added 1 hour ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Cowichan 1, BC · Duncan, BC
$67.08 CAD / hour
Other
We’re currently hiring for an Assistant Department Manager, Pharmacy - a developmental leadership role designed to prepare you for future advancement into Pharmacy Manager positions.
Added 1 hour ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Richmond, BC
$67.08 CAD / hour
Other
The Assistant Department Manager, Pharmacy is a developmental position used to educate and prepare the individual for the responsibilities of the Pharmacy Manager position. This person is…

Trinity Place Foundations

Scheduler/Administrative Support

Calgary, AB, Canada

Job type: Full-time
Experience: Minimum of 3 years’ experience in a similar role is required.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Scheduler /Administrative Support

Status: Full-time

Department: Administration

Reports to: Office manager

Location: Templemont Gardens

POSITION SUMMARY:

Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also responsible for the 7 day a week scheduling of employees to ensure accuracy and efficient delivery of data to Head Office. Other duties include ordering, distributing and maintaining an inventory of all medical supplies, office supplies and maintaining admission/discharge functions in the Point Click Care system.

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

Perform scheduling of staff.
Receive shipment and distribute to different units as required.
Assist with inventory management.
Monitoring and completing admission and discharge functions.
Mail delivery to residents.
Provide clerical support to all Departments and manages the workflow of all nursing stations.
Order medical supplies for residents.
Type, edit and submit correspondence for senior leadership team
Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
Greet, assist and direct all visitors, tenants and external clients
Complete other duties as assigned.

Attributes:

Customer service oriented.
Exceptional Telephone skills.
Ability to listen attentively and maintain composure.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Be a team player.

EDUCATION AND EXPERIENCE:

Minimum of 3 years’ experience in a similar role is required.
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program will be considered an asset.
Previous experience working in a receiving shipment environment will be an asset.
Good working knowledge of Microsoft Office.
Advanced First Aid Certificate is strongly preferred.
Completion of WHIMIS and regular compliance with the program is required.

WORKING CONDITIONS:

This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment that provides complex care to seniors and other marginalized populations. The ability to be flexible to meet the demands of this work environment is required for success. This work can be stressful and you may encounter challenging behaviours including physical or verbal aggression.

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More about this job

Responsibilities

The Scheduler/Administrative Support manages staff scheduling and provides clerical support to various departments. They are also responsible for inventory management, handling admission/discharge functions, and providing customer service to residents and visitors.

Requirements

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A post-secondary certificate in an administrative program and an Advanced First Aid Certificate are considered assets.

Skills

Scheduling
Administrative support
Customer service
Inventory management
Point Click Care
Clerical support
Telephone skills
Microsoft Office
First aid
Whimis
Data entry
Communication
Multitasking
Time management

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Administrative Support
Customer Service
Inventory Management
Point Click Care
Clerical Support
Microsoft Office
First Aid
Whimis
Admission
Discharge
Healthcare
Senior Care
Vulnerable Sector Check
Criminal Background Check
Data Entry
Office Management

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