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Added 3 mins ago
Unit Assistant - ACF Medicine - Repost
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 4 mins ago
Assistant Store Manager - Brampton
Metro Inc.
Brampton, ON
Full-time
Position Title: Assistant Store Manager - Brampton
Added 4 mins ago
Assistant Store Manager
Rexall Care Network
Kitchener, ON
Full-time
Adhere to all marketing programs and initiatives, which may include, Retail price management, Front Store Department Merchandising, Planograms, core programs and merchandising techniques,…
Added 4 mins ago
Assistant Store Manager
Rexall Care Network
Renfrew, ON
Full-time
Adhere to all marketing programs and initiatives, which may include, Retail price management, Front Store Department Merchandising, Planograms, core programs and merchandising techniques,…
Added 4 mins ago
OR Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Part-time
…cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and…
Added 4 mins ago
Assistant Manager
JYSK Canada
Brantford, ON
$43,000 to $48,000 CAD / year
Full-time
As the Assistant Manager, you will assist the store management team in instilling the company values and customer promises within your team and in the store through modeling, coaching, and…
Added 6 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Part-time
Added 6 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Loon Lake, SK
Full-time
Added 6 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK
Added 6 mins ago
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
Part-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 6 mins ago
Assistant Store Manager
Rexall Pharmacy Group LTD
Renfrew, ON
$36,225 to $50,715 CAD / year
Full-time · Part-time · Contract
Adhere to all marketing programs and initiatives, which may include, Retail price management, Front Store Department Merchandising, Planograms, core programs and merchandising techniques,…
Added 6 mins ago
Assistant Store Manager
Rexall Pharmacy Group LTD
Kitchener, ON
$40,000 to $50,000 CAD / year
Full-time
Adhere to all marketing programs and initiatives, which may include, Retail price management, Front Store Department Merchandising, Planograms, core programs and merchandising techniques,…
Added 6 mins ago
Registered Nurse AgeCare Oaks
AgeCare
Oakville, ON · AgeCare Glen Oaks (Previously Waterford)
Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 6 mins ago
Unit Assistant - ACF Medicine - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 6 mins ago
Rehabilitation Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 6 mins ago
Assistant, Faculty Development & Support
University of Toronto
Toronto, ON
…maintain absolute confidentiality regarding sensitive issues. The Assistant, Faculty Development and Support will make all administrative arrangements, and provide support, for all faculty…
Added 20 mins ago
Sessional Instructor: CPSC 449, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 449 Sessional Instructor for the Winter 2027 Term.
Added 20 mins ago
Sessional Instructor: CPSC 329, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 329 Sessional Instructor for the Winter 2027 Term.
Added 20 mins ago
Bilingual Dental Claims Auditor Vérificateur bilingue en soins dentaires - Express Scripts Canada
Express Scripts Canada
Montreal, QC
Full-time
Être titulaire d’un diplôme d’assistant dentaire ou d’hygiéniste dentaire et d’un permis d’exercice valide.
Added 20 mins ago
Sessional Instructor: CPSC 399, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 399 Sessional Instructor for the Winter 2027 Term.
Added 20 mins ago
Sessional Instructor: CPSC 383, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 383 Sessional Instructor for the Winter 2027 Term.
Added 20 mins ago
Senior Financial Analyst
Heritage Park Historical Village
Calgary, AB
Full-time
…Short-Term and Long-Term Disability, and Employee and Family Assistant Program…
Added 20 mins ago
Sessional Instructor: CPSC 481, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 481 Sessional Instructor for the Winter 2027 Term.
Added 20 mins ago
Sessional Instructor: ISEC 651, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
Full-time
The Department of Computer Science within the Faculty of Science invites applications for a CPSC 449 Sessional Instructor for the Winter 2027 Term.
Added 21 mins ago
Trades Assistant
The Corporation of The City of Victoria
Victoria, BC
Other

Trinity Place Foundations

Scheduler/Administrative Support

Calgary, AB, Canada

Job type: Full-time
Experience: Minimum of 3 years’ experience in a similar role is required.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Scheduler /Administrative Support

Status: Full-time

Department: Administration

Reports to: Office manager

Location: Templemont Gardens

POSITION SUMMARY:

Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also responsible for the 7 day a week scheduling of employees to ensure accuracy and efficient delivery of data to Head Office. Other duties include ordering, distributing and maintaining an inventory of all medical supplies, office supplies and maintaining admission/discharge functions in the Point Click Care system.

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

Perform scheduling of staff.
Receive shipment and distribute to different units as required.
Assist with inventory management.
Monitoring and completing admission and discharge functions.
Mail delivery to residents.
Provide clerical support to all Departments and manages the workflow of all nursing stations.
Order medical supplies for residents.
Type, edit and submit correspondence for senior leadership team
Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
Greet, assist and direct all visitors, tenants and external clients
Complete other duties as assigned.

Attributes:

Customer service oriented.
Exceptional Telephone skills.
Ability to listen attentively and maintain composure.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Be a team player.

EDUCATION AND EXPERIENCE:

Minimum of 3 years’ experience in a similar role is required.
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program will be considered an asset.
Previous experience working in a receiving shipment environment will be an asset.
Good working knowledge of Microsoft Office.
Advanced First Aid Certificate is strongly preferred.
Completion of WHIMIS and regular compliance with the program is required.

WORKING CONDITIONS:

This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment that provides complex care to seniors and other marginalized populations. The ability to be flexible to meet the demands of this work environment is required for success. This work can be stressful and you may encounter challenging behaviours including physical or verbal aggression.

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More about this job

Responsibilities

The Scheduler/Administrative Support manages staff scheduling and provides clerical support to various departments. They are also responsible for inventory management, handling admission/discharge functions, and providing customer service to residents and visitors.

Requirements

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A post-secondary certificate in an administrative program and an Advanced First Aid Certificate are considered assets.

Skills

Scheduling
Administrative support
Customer service
Inventory management
Point Click Care
Clerical support
Telephone skills
Microsoft Office
First aid
Whimis
Data entry
Communication
Multitasking
Time management

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Administrative Support
Customer Service
Inventory Management
Point Click Care
Clerical Support
Microsoft Office
First Aid
Whimis
Admission
Discharge
Healthcare
Senior Care
Vulnerable Sector Check
Criminal Background Check
Data Entry
Office Management

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