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Added 10 mins ago
Program Coordinator Lead
BGIS
London, ON
Full-time
The Program Coordinator Lead is responsible for providing team leadership (support) to a project administration team across multiple programs. This will be the requirement to ensure all…
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Senior Manager, Total Rewards
Pacific Blue Cross
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Full-time
At Pacific Blue Cross, we're committed to improving health and wellbeing for British Columbians. As our Senior Manager, Total Rewards, you will play a pivotal leadership role in shaping the…
Added 10 mins ago
Communications Specialist
Paladin Canada
Saskatoon, SK
Full-time
Reporting to the Corporate Affairs Manager, the Communications Specialist supports the development and delivery of communications, stakeholder engagement, and public affairs initiatives…
Added 10 mins ago
Operations Forester
Simpcw Resources Group
Kamloops 1, BC
Full-time
…out of our Clearwater BC office. Reporting to the Forestry Manager, the Forester is responsible for planning, coordinating, and overseeing operational forestry activities related to timber…
Added 40 mins ago
Lead Data Engineer
National Bank of Canada
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Full-time
…of the FinCrim Data Warehouse team and report to the Senior Manager – Technology Delivery – Data and Analytics. The team stands out for its expertise in data engineering and its commitment…
Added 40 mins ago
Regional Administrative Manager
National Bank of Canada
Calgary, AB
Full-time
A career as a Regional Administration Manager in the Wealth Management team at National Bank means acting as a leader who drives operational excellence and supports the employee experience…
Added 1 hour ago
General Duty Nurse (N2) - Women's Health Nursing Float - Repost
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
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General Duty Nurse (N2) - Women's Health Labour & Delivery
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
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General Duty Nurse (N2) - Women's Health Labour & Delivery
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
Registered Psychiatric Nurse N2 - Intensive Treatment Service
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Reporting to the Manager Health Services, the Nurse is responsible for the delivery of direct client care, the planning, implementation, implementation and evaluation of client treatment…
Added 2 hours ago
Psychologist, Neonatal Follow Up Program (NFUP) - BC Women’s Hospital + Health Centre
Sanya’k̓ula
Vancouver, BC
Part-time
…Psychology or designate and in collaboration with the Clinic/Program Manager/Director (if…
Added 3 hours ago
SAP S/4HANA Bank Reconciliation & Cash Management Manager
KPMG Canada
Halifax, NS
Full-time
We are seeking an experienced SAP S/4HANA Bank Reconciliation & Cash Management Manager to lead treasury, banking, liquidity management, and bank reconciliation transformation initiatives…
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Solution Integration Manager
KPMG Canada
Halifax, NS
Full-time
We are seeking a Solution Integration Manager to help shape major client opportunities by bringing together business, technology, delivery, and leadership teams to develop integrated,…
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SAP S/4HANA Project Manager
KPMG Canada
Halifax, NS
Full-time
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SAP S/4HANA Project Manager
KPMG Canada
Calgary, AB
Full-time
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Solution Integration Manager
KPMG Canada
Calgary, AB
Full-time
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SAP S/4HANA Bank Reconciliation & Cash Management Manager
KPMG Canada
Calgary, AB
Full-time
We are seeking an experienced SAP S/4HANA Bank Reconciliation & Cash Management Manager to lead treasury, banking, liquidity management, and bank reconciliation transformation initiatives…
Added 3 hours ago
Solution Integration Manager
KPMG Canada
Vancouver, BC
Full-time
We are seeking a Solution Integration Manager to help shape major client opportunities by bringing together business, technology, delivery, and leadership teams to develop integrated,…
Added 3 hours ago
SAP S/4HANA Bank Reconciliation & Cash Management Manager
KPMG Canada
Vancouver, BC
Full-time
We are seeking an experienced SAP S/4HANA Bank Reconciliation & Cash Management Manager to lead treasury, banking, liquidity management, and bank reconciliation transformation initiatives…
Added 3 hours ago
SAP S/4HANA Project Manager
KPMG Canada
Vancouver, BC
Full-time
We are seeking an experienced SAP S/4HANA Project Manager to lead complex SAP transformation programs across Greenfield, Brownfield, and Selective Data Transition (Bluefield) implementation…
Added 3 hours ago
Solution Integration Manager
KPMG Canada
Toronto, ON
Full-time
We are seeking a Solution Integration Manager to help shape major client opportunities by bringing together business, technology, delivery, and leadership teams to develop integrated,…
Added 3 hours ago
SAP S/4HANA Bank Reconciliation & Cash Management Manager
KPMG Canada
Toronto, ON
Full-time
We are seeking an experienced SAP S/4HANA Bank Reconciliation & Cash Management Manager to lead treasury, banking, liquidity management, and bank reconciliation transformation initiatives…
Added 3 hours ago
SAP S/4HANA Project Manager
KPMG Canada
Toronto, ON
Full-time
We are seeking an experienced SAP S/4HANA Project Manager to lead complex SAP transformation programs across Greenfield, Brownfield, and Selective Data Transition (Bluefield) implementation…
Added 3 hours ago
Senior Manager, Cloud Security Engineering
Scotiabank
Toronto, ON
In this role, the Senior Manager leads a team of platform engineers, guiding them in the execution and delivery of the enterprise Cloud Security product strategy. This involves setting…
Added 4 hours ago
Health Care Aide - Regularized Relief HCA Team
Alberta Health Services
Grande Prairie, AB
Part-time
Transition Company: Assisted Living Alberta Classification: Health Care Aide Union: AUPE AUX Unit and Program: Mackenzie Place HCA Regularized Relief Team Primary Location: Grande Prairie…

Trinity Place Foundations

Scheduler/Administrative Support

Calgary, AB, Canada

Job type: Full-time
Experience: Minimum of 3 years’ experience in a similar role is required.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Scheduler /Administrative Support

Status: Full-time

Department: Administration

Reports to: Office manager

Location: Templemont Gardens

POSITION SUMMARY:

Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also responsible for the 7 day a week scheduling of employees to ensure accuracy and efficient delivery of data to Head Office. Other duties include ordering, distributing and maintaining an inventory of all medical supplies, office supplies and maintaining admission/discharge functions in the Point Click Care system.

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

Perform scheduling of staff.
Receive shipment and distribute to different units as required.
Assist with inventory management.
Monitoring and completing admission and discharge functions.
Mail delivery to residents.
Provide clerical support to all Departments and manages the workflow of all nursing stations.
Order medical supplies for residents.
Type, edit and submit correspondence for senior leadership team
Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
Greet, assist and direct all visitors, tenants and external clients
Complete other duties as assigned.

Attributes:

Customer service oriented.
Exceptional Telephone skills.
Ability to listen attentively and maintain composure.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Be a team player.

EDUCATION AND EXPERIENCE:

Minimum of 3 years’ experience in a similar role is required.
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program will be considered an asset.
Previous experience working in a receiving shipment environment will be an asset.
Good working knowledge of Microsoft Office.
Advanced First Aid Certificate is strongly preferred.
Completion of WHIMIS and regular compliance with the program is required.

WORKING CONDITIONS:

This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment that provides complex care to seniors and other marginalized populations. The ability to be flexible to meet the demands of this work environment is required for success. This work can be stressful and you may encounter challenging behaviours including physical or verbal aggression.

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More about this job

Responsibilities

The Scheduler/Administrative Support manages staff scheduling and provides clerical support to various departments. They are also responsible for inventory management, handling admission/discharge functions, and providing customer service to residents and visitors.

Requirements

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A post-secondary certificate in an administrative program and an Advanced First Aid Certificate are considered assets.

Skills

Scheduling
Administrative support
Customer service
Inventory management
Point Click Care
Clerical support
Telephone skills
Microsoft Office
First aid
Whimis
Data entry
Communication
Multitasking
Time management

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Administrative Support
Customer Service
Inventory Management
Point Click Care
Clerical Support
Microsoft Office
First Aid
Whimis
Admission
Discharge
Healthcare
Senior Care
Vulnerable Sector Check
Criminal Background Check
Data Entry
Office Management

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