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Added 3 mins ago
Operations Director
GoodWork.ca
Lillooet, BC
Full-time
…oversee human resources, supervise staff across all of our program areas, review and improve our operational policies and procedures with an equity lens, strengthen our governance…
Added 3 mins ago
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior to work with the project team towards the timely coordination of workflow regarding construction projects, including…
Added 33 mins ago
IT Senior Project Manager (SAP/Business Transformation specialization)
Saputo Inc.
Montreal, QC
Full-time
Saputo is looking for an IT Senior Project Manager (SAP / Business Transformation specialization) to join our IT PMO team. This is an exciting opportunity to be part of a dynamic global…
Added 48 mins ago
Senior Product Manager, Okta Customer Identity
Okta
Toronto, ON
We're hiring a Senior Product Manager to grow OCI's footprint inside our existing enterprise base and to incubate the next generation of platform capabilities. This is a builder's role.…
Added 1 hour ago
Winter LEAP Intern - Brand Marketing
Keurig Dr Pepper Canada
Mississauga, ON
$22 CAD / hour
Full-time
Support the RTD Brand Manager across a growing, multi-brand portfolio, with a focus on bringing priority initiatives to market effectively. This role will also support the launch of…
Added 1 hour ago
Senior Manager Finance Transformation
Goldbeck Recruiting
Abbotsford, BC
$130,000 to $150,000 CAD / year
Full-time
Our client is a well-established, growing organization looking for a Senior Manager, Finance Transformation to modernize its finance function.
Added 1 hour ago
Senior Manager, Specialty Pharmacy-2
Shoppers Drug Mart Specialty Health Network
Calgary, AB
Full-time
Reporting to the Director, Clinic and Specialty Programs, the Senior Manager, Specialty Pharmacy is responsible for the successful operation of our Shoppers Drug Mart Specialty Health…
Added 1 hour ago
Regional Sales Manager
Keurig Dr Pepper Canada
Mississauga, ON
$95,300 to $143,000 CAD / year
Full-time
We are seeking a results-driven Regional Sales Manager (RSM) to lead a high-performing sales organization and drive profitable growth within a designated region. This is an exciting…
Added 1 hour ago
Senior Millwright
Wolf Steel Ltd
Barrie, ON
Full-time
Added 1 hour ago
Program Manager – Senior - RQ00805
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Program Manager to lead and support digital health, EHR modernization, and provincial strategic clinical initiatives. The ideal candidate will…
Added 1 hour ago
Program Manager – Senior - RQ00805
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Program Manager to lead and support digital health, EHR modernization, and provincial strategic clinical initiatives. The ideal candidate will…
Added 1 hour ago
Program Manager – Senior - RQ00805
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Program Manager to lead and support digital health, EHR modernization, and provincial strategic clinical initiatives. The ideal candidate will…
Added 1 hour ago
Software Developer – Full Stack – Senior - RQ00788
S M Software Solutions Inc
Toronto, ON
Internship
We are looking for an experienced Software Developer – Full Stack – Senior with strong expertise in C#, .NET Core, ASP.NET Core, Angular, REST APIs, Microsoft Azure, SQL Server, Azure…
Added 1 hour ago
Software Developer – Full Stack – Senior - RQ00788
S M Software Solutions Inc
Toronto, ON
Internship
We are looking for an experienced Software Developer – Full Stack – Senior with strong expertise in C#, .NET Core, ASP.NET Core, Angular, REST APIs, Microsoft Azure, SQL Server, Azure…
Added 1 hour ago
Project Manager/Leader – Senior - RQ00810
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Project Manager/Leader to provide project management leadership for large-scale, complex, high-profile, and high-risk OPS I&IT initiatives.…
Added 1 hour ago
Project Manager/Leader – Senior - RQ00810
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Project Manager/Leader to provide project management leadership for large-scale, complex, high-profile, and high-risk OPS I&IT initiatives.…
Added 1 hour ago
Software Developer – Full Stack – Senior - RQ00788
S M Software Solutions Inc
Toronto, ON
Internship
We are looking for an experienced Software Developer – Full Stack – Senior with strong expertise in C#, .NET Core, ASP.NET Core, Angular, REST APIs, Microsoft Azure, SQL Server, Azure…
Added 1 hour ago
Project Manager/Leader – Senior - RQ00810
S M Software Solutions Inc
Toronto, ON
Full-time
We are looking for a highly experienced Senior Project Manager/Leader to provide project management leadership for large-scale, complex, high-profile, and high-risk OPS I&IT initiatives.…
Added 1 hour ago
AI Engineer Intern
Electronic Arts (EA)
Vancouver, BC
Temporary
You will report to the Senior Manager of the AI Platform team.
Added 1 hour ago
Senior IT Project Manager (AML)
CGI
Toronto, ON
Full-time
You will be responsible for a subset of these projects in a hybrid role primarily as a Project Manager but also a Business Analyst ensuring completeness of integration in each of the…
Added 1 hour ago
Labor Relations Specialist
Carlson Construction Group
North Vancouver, BC
$80,000 to $95,000 CAD / year
Full-time
Reporting to senior leadership and partnering closely with the General Managers of our diverse group of companies, this role will serve as a trusted advisor on labour and employee relations…
Added 1 hour ago
Senior Business Analyst, AEM & Digital Experience
Manulife
Toronto, ON · Waterloo, ON
Full-time
Are you an experienced Business Analyst with expertise in Adobe Experience Manager (AEM) and a passion for delivering scalable digital experiences? We are seeking a Senior Business Analyst…
Added 2 hours ago
Senior Procurement Advisor
Raise
Burnaby, BC
Full-time
The Senior Infrastructure Procurement & Supply Chain Manager to lead high-value, complex supply chain initiatives. In this role, you will be pivotal in shaping and executing alternative…
Added 2 hours ago
Regional Sales Manager
Keurig Dr Pepper
Mississauga, ON
$95,300 to $143,000 CAD / year
Full-time
We are seeking a results-driven Regional Sales Manager (RSM) to lead a high-performing sales organization and drive profitable growth within a designated region. This is an exciting…
Added 2 hours ago
Winter LEAP Intern - Brand Marketing
Keurig Dr Pepper
Mississauga, ON
$22 CAD / hour
Full-time
Support the RTD Brand Manager across a growing, multi-brand portfolio, with a focus on bringing priority initiatives to market effectively. This role will also support the launch of…

Trinity Place Foundations

Scheduler/Administrative Support

Calgary, AB, Canada

Job type: Full-time
Experience: Minimum of 3 years’ experience in a similar role is required.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Scheduler /Administrative Support

Status: Full-time

Department: Administration

Reports to: Office manager

Location: Templemont Gardens

POSITION SUMMARY:

Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also responsible for the 7 day a week scheduling of employees to ensure accuracy and efficient delivery of data to Head Office. Other duties include ordering, distributing and maintaining an inventory of all medical supplies, office supplies and maintaining admission/discharge functions in the Point Click Care system.

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

Perform scheduling of staff.
Receive shipment and distribute to different units as required.
Assist with inventory management.
Monitoring and completing admission and discharge functions.
Mail delivery to residents.
Provide clerical support to all Departments and manages the workflow of all nursing stations.
Order medical supplies for residents.
Type, edit and submit correspondence for senior leadership team
Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
Greet, assist and direct all visitors, tenants and external clients
Complete other duties as assigned.

Attributes:

Customer service oriented.
Exceptional Telephone skills.
Ability to listen attentively and maintain composure.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Be a team player.

EDUCATION AND EXPERIENCE:

Minimum of 3 years’ experience in a similar role is required.
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program will be considered an asset.
Previous experience working in a receiving shipment environment will be an asset.
Good working knowledge of Microsoft Office.
Advanced First Aid Certificate is strongly preferred.
Completion of WHIMIS and regular compliance with the program is required.

WORKING CONDITIONS:

This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment that provides complex care to seniors and other marginalized populations. The ability to be flexible to meet the demands of this work environment is required for success. This work can be stressful and you may encounter challenging behaviours including physical or verbal aggression.

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More about this job

Responsibilities

The Scheduler/Administrative Support manages staff scheduling and provides clerical support to various departments. They are also responsible for inventory management, handling admission/discharge functions, and providing customer service to residents and visitors.

Requirements

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A post-secondary certificate in an administrative program and an Advanced First Aid Certificate are considered assets.

Skills

Scheduling
Administrative support
Customer service
Inventory management
Point Click Care
Clerical support
Telephone skills
Microsoft Office
First aid
Whimis
Data entry
Communication
Multitasking
Time management

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Administrative Support
Customer Service
Inventory Management
Point Click Care
Clerical Support
Microsoft Office
First Aid
Whimis
Admission
Discharge
Healthcare
Senior Care
Vulnerable Sector Check
Criminal Background Check
Data Entry
Office Management

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