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Added 7 hours ago
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
Full-time
…(minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to two members of…
Added 10 hours ago
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
Full-time
…(minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two…
Added 11 hours ago
Master Production Scheduler
Coordinate Industries Ltd.
Oakville, ON
Full-time
Role Description The Master Production Scheduler is a full-time, on-site role based in Oakville, ON, responsible for planning, coordinating, and maintaining production schedules to meet…
Added 17 hours ago
Senior ORACLE DBA
Cognizant
Toronto, ON
Full-time
…space, alert logs (Oracle) or diagnostic logs (DB2), and job/scheduler status using OEM, DB2 Health Monitor, or third-party tools…
Added 19 hours ago
Scheduler
MIGSO-PCUBED
Toronto, ON
Full-time
As a Scheduler, you will work within our global team of Project Management Consultants to deliver value. You will engage with key stakeholders and represent the MP brand. This role will…
Added 22 hours ago
Senior Project Controls Scheduler
City of Calgary
Calgary, AB
$46.21 to $61.78 CAD / hour
Full-time
The Senior Project Controls Scheduler plays a key role in leading project scheduling efforts, ensuring successful execution of projects within scope, budget, and timeline by integrating…
Added 1 day ago
Operations Maintenance Lead
Shell
Sarnia, ON
Full-time
…mentoring them throughout their progression phases toward becoming Senior…
Added 1 day ago
Project Manager - PL#60915
Peter Lucas
Vancouver, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 1 day ago
Senior IT Developer- Java, Springboot
TD
Toronto, ON
Full-time
The Mass and Core Payment Technology Team is looking for a Senior IT Developer to contribute to the applications build from scratch as well as maintain them.
Added 1 day ago
Scheduler/Administrative Support
Trinity Place Foundations
Calgary, AB
Full-time
Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also…
Added 1 day ago
Site Manager
Brenntag
Leduc, AB
$110,000 to $125,000 CAD / year
Full-time
This position reports directly to the Senior Operations Manager West. Positions reporting to this role may or may not include the following (varies by District): Shift Supervisor;…
Added 1 day ago
Operations Maintenance Lead
Shell
Corunna, ON
Full-time
…mentoring them throughout their progression phases toward becoming Senior…
Added 1 day ago
Sr. Consultant, Enterprise Data Analytics (Fixed Term - 20 Months)
CIBC
Toronto, ON
Full-time
As a Senior Consultant, Analytics Engineer you will be a key member of the Enterprise Data Engineering team. You need to be proficient in Databricks, Delta Lake for data management, SQL and…
Added 3 days ago
Project Manager - PL#60915
Peter Lucas
Kelowna, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 3 days ago
Project Manager - PL#60915
Peter Lucas
Smithers, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 3 days ago
Project Manager - PL#60915
Peter Lucas Project Management Inc.
Vancouver, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 3 days ago
Project Manager - PL#60915
Peter Lucas Project Management Inc.
Smithers, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 3 days ago
Project Manager - PL#60915
Peter Lucas
Kamloops, BC
Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 4 days ago
Senior Staff Scheduler
HealthCareersInSask.ca
Regina, SK
Full-time
Added 4 days ago
Director of Care
Willow Lodge Home for Special Care
Tatamagouche, NS
Full-time
The DOC works collaboratively with physicians, interdisciplinary teams, residents, families, and senior leadership to maintain excellence in nursing and clinical operations.
Added 4 days ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions Canada
Calgary, AB
Full-time
Perform Post Goods Issue (PGI) and update web scheduler with order/delivery details as management requires.
Added 4 days ago
Technical Systems Analyst, Student Systems
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
Full-time
This is a senior-level role involving highly complex, non-routine technical problems. You will work both independently and as part of a team, collaborate with internal clients, vendors and…
Added 4 days ago
JR-210934 Project Manager Senior / Delivery Lead
Customertimes
Mississauga, ON
Full-time
Project manager team: 1 Solution Architect (onshore), 1 Senior Developer, 2 Mid Developers, and 1 Consultant (offshore)
Added 4 days ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Perform Post Goods Issue (PGI) and update web scheduler with order/delivery details as management requires.
Added 4 days ago
JR-210934 Project Manager Senior
Customertimes
Mississauga, ON
Project manager team: 1 Solution Architect (onshore), 1 Senior Developer, 2 Mid Developers, and 1 Consultant (offshore)

Trinity Place Foundations

Scheduler/Administrative Support

Calgary, AB, Canada

Job type: Full-time
Experience: Minimum of 3 years’ experience in a similar role is required.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Scheduler /Administrative Support

Status: Full-time

Department: Administration

Reports to: Office manager

Location: Templemont Gardens

POSITION SUMMARY:

Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also responsible for the 7 day a week scheduling of employees to ensure accuracy and efficient delivery of data to Head Office. Other duties include ordering, distributing and maintaining an inventory of all medical supplies, office supplies and maintaining admission/discharge functions in the Point Click Care system.

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

Perform scheduling of staff.
Receive shipment and distribute to different units as required.
Assist with inventory management.
Monitoring and completing admission and discharge functions.
Mail delivery to residents.
Provide clerical support to all Departments and manages the workflow of all nursing stations.
Order medical supplies for residents.
Type, edit and submit correspondence for senior leadership team
Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner.
Greet, assist and direct all visitors, tenants and external clients
Complete other duties as assigned.

Attributes:

Customer service oriented.
Exceptional Telephone skills.
Ability to listen attentively and maintain composure.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Be a team player.

EDUCATION AND EXPERIENCE:

Minimum of 3 years’ experience in a similar role is required.
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program will be considered an asset.
Previous experience working in a receiving shipment environment will be an asset.
Good working knowledge of Microsoft Office.
Advanced First Aid Certificate is strongly preferred.
Completion of WHIMIS and regular compliance with the program is required.

WORKING CONDITIONS:

This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment that provides complex care to seniors and other marginalized populations. The ability to be flexible to meet the demands of this work environment is required for success. This work can be stressful and you may encounter challenging behaviours including physical or verbal aggression.

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More about this job

Responsibilities

The Scheduler/Administrative Support manages staff scheduling and provides clerical support to various departments. They are also responsible for inventory management, handling admission/discharge functions, and providing customer service to residents and visitors.

Requirements

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A post-secondary certificate in an administrative program and an Advanced First Aid Certificate are considered assets.

Skills

Scheduling
Administrative support
Customer service
Inventory management
Point Click Care
Clerical support
Telephone skills
Microsoft Office
First aid
Whimis
Data entry
Communication
Multitasking
Time management

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Administrative Support
Customer Service
Inventory Management
Point Click Care
Clerical Support
Microsoft Office
First Aid
Whimis
Admission
Discharge
Healthcare
Senior Care
Vulnerable Sector Check
Criminal Background Check
Data Entry
Office Management

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