Find work in Canada.

327,767 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 mins ago
Concrete Scanning Technician Trainee
XRSounder
Burnaby, BC
Full-time
Preparation of job sites and equipment set up, as well as necessary clean-up and maintenance of tools
Added 2 mins ago
HVAC Technician
Richmond School District No. 38
Richmond, BC
Full-time
…safe and healthy environment for students, staff, and other building users. Additional responsibilities include but not limited to installing upgrades, performing services, repairs, and…
Added 2 mins ago
Superintendent, Electrical Distribution
City of Medicine Hat
Medicine Hat, AB
Full-time
Coordinate maintenance programs and operational priorities to support system reliability.
Added 2 mins ago
Senior Building Operator
HighView Partners
Calgary, AB
Full-time
You bring at least three years of direct experience in junior or intermediate commercial high-rise building operations. You hold a valid 4th Class Power Engineer Certificate or Building…
Added 2 mins ago
Interim Coverage Seller
Grainger Canada
Montreal, QC
Full-time
…Working® by serving more than 4.6 million customers worldwide with maintenance, repair and operating (MRO) products and value-added solutions delivered through innovative technology and…
Added 2 mins ago
Client Service Associate-Bilingual
CIBC
Montreal, QC
Full-time
We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
Added 2 mins ago
Commercial Door Service Technician - Roving
BGIS
Vancouver, BC
Full-time
The Commercial Door Service Technician is responsible for independently performing advanced preventative and corrective maintenance, diagnostics, repairs, and installations on Automatic…
Added 2 mins ago
Office Manager
Construction Labour Relations Association of BC
New Westminster, BC
Full-time
- have a proven track record of building trust and collaborative relationships,
Added 2 mins ago
Maintenance Supervisor
Hays
Surrey, BC
$90,000 to $110,000 CAD / year
Full-time
…facilities management services. Their expertise includes technical maintenance, energy management, and lifecycle management. They focus on building strong partnerships with their clients to…
Added 2 mins ago
Rolling Stock Engineer
SYSTRA
Montreal, QC
Full-time
…solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a…
Added 2 mins ago
Journeyperson - Static
BGIS
AB · Edmonton, AB
Full-time
…operating facility systems, performing preventative and corrective maintenance, routine services on facility mechanical and other systems for the assigned facility within the limits of…
Added 2 mins ago
Aircraft Maintenance Engineer (M1 Licenced)
Spectrum Airways, Flight Training & Career College
Burlington, ON
Part-time
We are seeking a motivated and detail-oriented licenced Aircraft Maintenance Engineer to join our growing maintenance team at Spectrum Airways / Kovachik Aircraft Service in Burlington,…
Added 2 mins ago
Temporary FT Maintenance & Administrative Coordinator - (Nanaimo HEARTH |
Connective
Nanaimo, BC
Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed.
Added 2 mins ago
Maintenance Supervisor
RS Technologies Inc.
Chatham-Kent, ON · Tilbury, ON
Full-time
You'll attend weekly maintenance meetings (and production meetings as needed), manage the lockout lock system, and coordinate vendor responsibilities (bulk waste, yard maintenance, snow…
Added 2 mins ago
Supervisor - 24/7 Programs
TRELLIS SOCIETY FOR COMMUNITY IMPACT
Calgary, AB
Full-time
Ongoing maintenance of the property, ensuring the program is in livable conditions for clients.
Added 18 mins ago
HD Mechanic - Certified
Sinclar Group Forest Products Ltd
Vanderhoof, BC
$51.37 CAD / hour
Full-time
…Columbia. Since 1962 the dedicated team at Sinclar Group has been building strong and stable businesses by encouraging leadership and innovation in our workforce, upholding the family…
Added 18 mins ago
Cleaner - Full-Time
BEST - For A Cleaner World
Drumheller, AB
Full-time
BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive…
Added 18 mins ago
Janitor
Carrier Sekani Family Services
Burns Lake, BC
Part-time
One (1) year experience in building and mechanical equipment maintenance and repair
Added 18 mins ago
Associate Director, Facilities Operations and Ancillary Services
University of Ottawa
Ottawa, ON
Full-time
…controls, on behalf of the Senior Director, all the University’s Building Systems operations and maintenance…
Added 18 mins ago
Journeyman Plumber/Gasfitter -Wabasca
Civeo
AB · Edmonton International Airport, AB
Full-time
…structures and premises. The incumbent must follow applicable building codes focusing on safety, quality and accuracy of work and shall be adaptable to changing roles within the…
Added 18 mins ago
Part-Time Student Deli Clerk I
Co-op
North Battleford, SK
Part-time
…food, liquor, pharmacy, petroleum and lubricants, home and building solutions, general merchandise and leisure, and agricultural supplies including fertilizer. To learn more about who we…
Added 31 mins ago
SPRINKLER DESIGNER
North American Security Services, Inc.
Mississauga, ON
Full-time
Designing fire protection systems compliant with local building codes, insurance standards, and industry regulations
Added 31 mins ago
Evening Cleaning Specialist (Monday to Friday)
Binx Professional Cleaning
North Bay, ON
Part-time
BINX Professional Cleaning is hiring an experienced Evening Cleaning Specialist to help maintain a professional building in North Bay. We’re looking for someone who takes pride in detailed…
Added 31 mins ago
Metallurgical Technician (12 month Temp)
SSR Mining Inc.
Saskatoon, SK
Full-time
SSR’s commitment to safety, collaboration, and excellence allows us to continue building upon our already strong foundation. With an industry-leading pipeline of projects, strong financial…
Added 31 mins ago
Inside Sales/Delivery Driver
White Cap Canada
Tiverton, ON
Full-time
The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force…

Trivium Group

Executive Assistant

Canada

Pay: Compensation: $50,000-$60,000/year, based on experience
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant / Life Manager

Location: Remote

Type: Full-time, 1099 contractor

Compensation: $50,000-$60,000/year, based on experience

Hours: 9-5 EST, with availability outside of them for urgent things

Reports to: The founder

About the role

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager - someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage - he wants to hand something over and see it done.

What you'll own

Travel: booking flights, hotels and full itineraries.
Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.
Inbox & communication: triaging email, surfacing what matters, handling the rest.
Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.
Project tracking: he runs many projects at once - you keep the list, the deadlines and the follow-ups straight.
Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.
Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.
Ad hoc support for a small team of three when it's reasonable.

Requirements

Who you are

3+ years as an executive assistant, personal assistant or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered.
US-based. Miami preferred, with the ability to be on site around two days a week.
Deeply organised and detail-obsessed - you track everything and nothing falls through the cracks.
Resourceful above all. Given a goal, you figure out the how. You try first and ask second; you don't need to be walked through every task.
Proactive - you handle things before you're asked.
Independent. You'll get autonomy and be judged on results, not hours logged.
Calm and easy to work with; plans change often.
Discreet and trustworthy - you'll have access to personal and financial information.
Comfortable with technology and quick to learn new tools; the business runs on Airtable and GoHighLevel.
Excellent written and spoken English.

Nice to have

Project management or operations experience.
Experience in or around a marketing/creative agency.
Experience supporting a founder directly

Benefits

What's on offer

Direct, close working relationship with a founder who gives real autonomy and real trust.
A role you get to design - you're building the system, not maintaining someone else's.
Genuine variety: business admin one hour, personal logistics the next.
Flexible, low-bureaucracy environment - time off is handled by conversation, not policy.

Apply About employer

More about this job

Responsibilities

Manage the founder’s business administration and personal logistics, including travel, calendar, inbox, meeting preparation, project tracking, expenses, and household coordination. Build and maintain systems that keep deadlines, communications, and follow-ups organized, while providing reasonable support to a small team.

Requirements

Candidates should have at least three years of experience as an executive assistant, personal assistant, or in a comparable service-driven role, though exceptional candidates with less experience may be considered. The role requires strong organization, initiative, independence, discretion, communication skills, comfort with technology, and US-based availability; Miami candidates able to work on site about two days weekly are preferred.

Skills

Executive Assistance
Personal Assistance
Calendar Management
Travel Coordination
Inbox Management
Meeting Preparation
Project Tracking
Expense Management
Household Coordination
Organization
Proactivity
Resourcefulness
Discretion
Written Communication
Airtable
GoHighLevel

Benefits

Flexible Time Off
Autonomy
Direct Founder Relationship

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Life Manager
Marketing Agency
Founder Support
Travel Booking
Calendar Management
Scheduling
Email Triage
Meeting Agendas
Briefing Notes
Follow-Ups
Project Tracking
Expense Reports
Reimbursements
Accountant Communication
Medical Scheduling
Household Management
Vendor Coordination
Airtable
GoHighLevel
Operations
Project Management
Remote Work
1099 Contractor

Report this job