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Added 7 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Quebec, QC
Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 7 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Alma, QC
Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 7 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Mirabel, QC
Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 7 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Laval, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 8 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Winnipeg, MB
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 8 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
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With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 8 mins ago
JUNIOR ASSISTANT MANAGER
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As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
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JUNIOR ASSISTANT MANAGER
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As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 38 mins ago
Care Team Assistant - Medical Surgical (Float)
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Added 1 hour ago
Assistant Manager, Reign
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Benefit from comprehensive training programs, mentorship, and a supportive work environment that empowers you to reach your full potential.
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
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With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Mirabel, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Laval, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
Retail Floor Supervisor - Oshawa (Full-Time)
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Oshawa, ON
Full-time
…include an interview and meet-and-greet with the Store’s General Manager (GM) and Assistant General Manager (AGM), as well as an overview of store operations and…
Added 1 hour ago
Room Attendant (Full-time) - Moncton
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Under the direct supervision of the Assistant Manager, Housekeeping, this position is responsible for the comfort and cleanliness of guest rooms in accordance with hotel cleanliness…
Added 1 hour ago
Administrative Assistant
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Full-time
…can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us…
Added 1 hour ago
MAC Park Royal- West Vancouver BC: Full Time Assistant Manager Assistant Store Manager
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West Vancouver, BC
Full-time
We are seeking an inspirational and dynamic Assistant Store Manager to play a leading role in the success of the store/counter by supporting the Store Manager to lead, coach and develop our…
Added 1 hour ago
QC - ASSISTANT STORE MANAGER
The Aldo Group Inc / Le Groupe Aldo Inc.
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As Assistant Store Manager, you’re the Store Manager’s right hand and a key player in creating an amazing store experience. You lead by example, inspire your team to hit sales goals, and…
Added 2 hours ago
ASSISTANT SALES MANAGER
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$84,000 to $120,000 CAD / year
Full-time
Drive Your Career Forward with Bannister - We’re Hiring an Assistant Sales Manager!
Added 3 hours ago
Assistant Transactions Manager
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Vancouver, BC
Full-time
The Junior Transactions Manager is responsible for managing the knowledge of leased properties, for coordinating leasing transactions for office space on behalf of one of our corporate…
Added 4 hours ago
Executive Assistant
Trivium Group
Canada
Full-time
We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager - someone who takes both the business admin…
Added 6 hours ago
Administrative Assistant
Government of Yukon
Carcross/Tagish First Nation, YT · Carcross, YT
Full-time
This posting will be used to fill 1 permanent full-time positions working 75 bi-weekly. It will establish a 12-month eligibility list which may be used to fill similar positions.
Added 6 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
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Saint John, NB
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Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 7 hours ago
Family Practitioner/General Practitioner
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Vancouver, BC
Full-time
…CHR). There will be three to five physicians working at a given time, and physicians will receive support from a MOA, manager, and a medical director. The clinic is open Monday to Friday,…
Added 8 hours ago
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
$21 to $24 CAD / hour
Full-time
Healthy Promotion Plan: Quarterly or Annual reimbursement to support healthy lifestyle activities and wellness initiatives after one year of full-time employment

Trivium Group

Executive Assistant

Canada

Pay: Compensation: $50,000-$60,000/year, based on experience
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Sep 28, 2026

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Original job description

Executive Assistant / Life Manager

Location: Remote

Type: Full-time, 1099 contractor

Compensation: $50,000-$60,000/year, based on experience

Hours: 9-5 EST, with availability outside of them for urgent things

Reports to: The founder

About the role

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager - someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage - he wants to hand something over and see it done.

What you'll own

Travel: booking flights, hotels and full itineraries.
Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.
Inbox & communication: triaging email, surfacing what matters, handling the rest.
Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.
Project tracking: he runs many projects at once - you keep the list, the deadlines and the follow-ups straight.
Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.
Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.
Ad hoc support for a small team of three when it's reasonable.

Requirements

Who you are

3+ years as an executive assistant, personal assistant or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered.
US-based. Miami preferred, with the ability to be on site around two days a week.
Deeply organised and detail-obsessed - you track everything and nothing falls through the cracks.
Resourceful above all. Given a goal, you figure out the how. You try first and ask second; you don't need to be walked through every task.
Proactive - you handle things before you're asked.
Independent. You'll get autonomy and be judged on results, not hours logged.
Calm and easy to work with; plans change often.
Discreet and trustworthy - you'll have access to personal and financial information.
Comfortable with technology and quick to learn new tools; the business runs on Airtable and GoHighLevel.
Excellent written and spoken English.

Nice to have

Project management or operations experience.
Experience in or around a marketing/creative agency.
Experience supporting a founder directly

Benefits

What's on offer

Direct, close working relationship with a founder who gives real autonomy and real trust.
A role you get to design - you're building the system, not maintaining someone else's.
Genuine variety: business admin one hour, personal logistics the next.
Flexible, low-bureaucracy environment - time off is handled by conversation, not policy.

Apply About employer

More about this job

Responsibilities

Manage the founder’s business administration and personal logistics, including travel, calendar, inbox, meeting preparation, project tracking, expenses, and household coordination. Build and maintain systems that keep deadlines, communications, and follow-ups organized, while providing reasonable support to a small team.

Requirements

Candidates should have at least three years of experience as an executive assistant, personal assistant, or in a comparable service-driven role, though exceptional candidates with less experience may be considered. The role requires strong organization, initiative, independence, discretion, communication skills, comfort with technology, and US-based availability; Miami candidates able to work on site about two days weekly are preferred.

Skills

Executive Assistance
Personal Assistance
Calendar Management
Travel Coordination
Inbox Management
Meeting Preparation
Project Tracking
Expense Management
Household Coordination
Organization
Proactivity
Resourcefulness
Discretion
Written Communication
Airtable
GoHighLevel

Benefits

Flexible Time Off
Autonomy
Direct Founder Relationship

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Life Manager
Marketing Agency
Founder Support
Travel Booking
Calendar Management
Scheduling
Email Triage
Meeting Agendas
Briefing Notes
Follow-Ups
Project Tracking
Expense Reports
Reimbursements
Accountant Communication
Medical Scheduling
Household Management
Vendor Coordination
Airtable
GoHighLevel
Operations
Project Management
Remote Work
1099 Contractor

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