Find work in Canada.

323,441 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 24 mins ago
Maintenance Manager
Jamieson Wellness Inc.
Windsor, ON
$80,550 to $120,850 CAD / year
Full-time
We are seeking a high-performing, fully onsite Maintenance Manager with 5+ years of leadership experience to direct maintenance across our JWEL Windsor manufacturing and warehouse…
Added 24 mins ago
Talent Development Manager
Indigo
Toronto, ON
$100,000 to $125,000 CAD / year
Full-time
The Manager, Talent Development supports Indigo’s talent strategy by leading the execution, administration, and continuous improvement of talent management, leadership development,…
Added 24 mins ago
IAM System Engineer
Mindlance
Toronto, ON
$80 to $95 CAD / hour
Contract
Serve as a subject matter expert on RSA SecurID, RSA Authentication Manager, and RSA Cloud Authentication Service, including their architecture, tools, and integrations.
Added 24 mins ago
Manager, Talent Development
Indigo
Toronto, ON
$100,000 to $125,000 CAD / year
Full-time
The Manager, Talent Development supports Indigo’s talent strategy by leading the execution, administration, and continuous improvement of talent management, leadership development,…
Added 24 mins ago
Private Wealth Administrative Assistant - Oakville, Winter 2027 (Co-op/Internship) - 4 months
BMO
Oakville, ON · OAKPLACE
Full-time
Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
Added 40 mins ago
Part-Time Office Coordinator
Tree of Life Canada
Mississauga, ON
Part-time
Provide general administrative assistance Office Manager and Executive Office.
Added 55 mins ago
SPA Intermediate - Project Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…that you have used with a team to successfully launch, project manager, and execute a larger initiative (ideally cross-departmental and/or external…
Added 55 mins ago
Senior Healthcare Program Manager
iPartner Consulting
Toronto, ON
Contract
Senior Program Manager – Digital Health / EHR Modernization
Added 55 mins ago
Program Analyst, Digital Health
Sinai Health
Toronto, ON
Support the Manager with the identification, evaluation and analysis, design, development, implementation and change management of solutions as well as their maintenance and support.
Added 1 hour ago
ISE Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
Full-time
Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
Added 1 hour ago
Asset Management Technologist (Regional Water)-C1462 (Under Review)
City of London
London, ON
Reporting to the Manager, Capital Programs, the Asset Management Coordinator is responsible for maintaining an up-to-date understanding of the conditions and functioning of assets at…
Added 1 hour ago
Service Coordinator (contract)
Scandinavian Building Services
AB · Edmonton, AB
Contract
Assist our asset manager with the tracking of company assets and plan repairs if required.
Added 1 hour ago
Sr. Sales Operations Analyst
Columbia Sportswear Company
London, ON
Full-time
Reporting to the Sr. Sales Operations Manager, the Sr. Sales Operations Analyst will help to accelerate digital commerce with key wholesale partners by providing enriched assets which will…
Added 1 hour ago
Accounting/Human Resources Clerk
The NARMCO Group
Guelph, ON
Full-time
…the Plant Controller and Human Resources and Health & Safety Manager and will be responsible for handling all accounting and human resources administrative duties in a busy manufacturing…
Added 1 hour ago
Senior Analyst, Macro Surveillance and Analytics
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
Full-time
Supports the Senior Manager of Risk Modelling and Analytics with programs/services/initiatives, plans, methods, tools, and processes to meet the overall strategic plans and priorities of…
Added 1 hour ago
Senior Project Manager, PMO
Magna International
Aurora, ON
Full-time
The Senior Project Manager is accountable for the end-to-end delivery of complex, cross-functional IT projects and strategic initiatives. The role partners with business and IT stakeholders…
Added 1 hour ago
Nuclear QA Manager
Promart Industrial
Sarnia, ON
Full-time
…We are looking for an experienced Nuclear Quality Assurance Manager who can lead our nuclear quality program, support our people, and help us build lasting relationships with nuclear…
Added 1 hour ago
Assistant Manager
Sporting Life Group
Laval, QC
As an Assistant Manager, your main purpose of the position is to drive sales, profitability and customer service in our retail stores through developing and driving a selling culture,…
Added 2 hours ago
Nurse, Clinical Informatics Specialist
Provincial Health Services Authority
Nanaimo, BC
Full-time
The Nurse, Clinical Informatics Specialist (CIS) reports to the Manager and provides consultation, facilitation and instruction on the design, optimization and integration of clinical…
Added 2 hours ago
Surgical Systems Analyst
Provincial Health Services Authority
Vancouver, BC
Full-time
…inherent in all aspects of this position. Reporting to the Program Manager, BC Children’s Hospital (BCCH) Surgical Services, the Systems Analyst, Operating Room Scheduling & Operating…
Added 2 hours ago
Ingénieur Électrique Application Clients - Customer Application Engineer
GE Vernova
Saint-Tite-des-Caps, QC
Full-time
Collaborer avec le responsable des offres (Proposal Manager), l’équipe d’ingénierie des applications et les ingénieurs multidisciplinaires afin de développer des estimations Ingénierie,…
Added 3 hours ago
MANAGER, CORPORATE COLLECTIONS
City of Brampton
Brampton, ON
Full-time
Reporting to the Senior Manager, Revenue, responsible for the management and direction of all collection activities for defaulted Provincial Offence Act (POA) fines, non-parking…
Added 3 hours ago
Coordinator, Customer Experience
City of Brampton
Brampton, ON
Full-time
This role reports to the Manager, Customer Experience and is responsible for customer experience and to coordinate and develop marketing plans and materials, event support and Transit…
Added 4 hours ago
Office Manager
BC Legal Management Association
Burnaby, BC
Other
We are looking for an experienced Office & HR Manager to take ownership of the firm's human resources, law student recruitment and general office management functions.
Added 4 hours ago
Facilities Manager
FirstService Residential Canada
AB · Edmonton, AB
Full-time
Provide the Community Manager with concise technical summaries, options, risks and recommendations rather than forwarding vendor information without analysis.

Trivium Group

Executive Assistant

Canada

Pay: Compensation: $50,000-$60,000/year, based on experience
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant / Life Manager

Location: Remote

Type: Full-time, 1099 contractor

Compensation: $50,000-$60,000/year, based on experience

Hours: 9-5 EST, with availability outside of them for urgent things

Reports to: The founder

About the role

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager - someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage - he wants to hand something over and see it done.

What you'll own

Travel: booking flights, hotels and full itineraries.
Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.
Inbox & communication: triaging email, surfacing what matters, handling the rest.
Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.
Project tracking: he runs many projects at once - you keep the list, the deadlines and the follow-ups straight.
Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.
Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.
Ad hoc support for a small team of three when it's reasonable.

Requirements

Who you are

3+ years as an executive assistant, personal assistant or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered.
US-based. Miami preferred, with the ability to be on site around two days a week.
Deeply organised and detail-obsessed - you track everything and nothing falls through the cracks.
Resourceful above all. Given a goal, you figure out the how. You try first and ask second; you don't need to be walked through every task.
Proactive - you handle things before you're asked.
Independent. You'll get autonomy and be judged on results, not hours logged.
Calm and easy to work with; plans change often.
Discreet and trustworthy - you'll have access to personal and financial information.
Comfortable with technology and quick to learn new tools; the business runs on Airtable and GoHighLevel.
Excellent written and spoken English.

Nice to have

Project management or operations experience.
Experience in or around a marketing/creative agency.
Experience supporting a founder directly

Benefits

What's on offer

Direct, close working relationship with a founder who gives real autonomy and real trust.
A role you get to design - you're building the system, not maintaining someone else's.
Genuine variety: business admin one hour, personal logistics the next.
Flexible, low-bureaucracy environment - time off is handled by conversation, not policy.

Apply About employer

More about this job

Responsibilities

Manage the founder’s business administration and personal logistics, including travel, calendar, inbox, meeting preparation, project tracking, expenses, and household coordination. Build and maintain systems that keep deadlines, communications, and follow-ups organized, while providing reasonable support to a small team.

Requirements

Candidates should have at least three years of experience as an executive assistant, personal assistant, or in a comparable service-driven role, though exceptional candidates with less experience may be considered. The role requires strong organization, initiative, independence, discretion, communication skills, comfort with technology, and US-based availability; Miami candidates able to work on site about two days weekly are preferred.

Skills

Executive Assistance
Personal Assistance
Calendar Management
Travel Coordination
Inbox Management
Meeting Preparation
Project Tracking
Expense Management
Household Coordination
Organization
Proactivity
Resourcefulness
Discretion
Written Communication
Airtable
GoHighLevel

Benefits

Flexible Time Off
Autonomy
Direct Founder Relationship

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Life Manager
Marketing Agency
Founder Support
Travel Booking
Calendar Management
Scheduling
Email Triage
Meeting Agendas
Briefing Notes
Follow-Ups
Project Tracking
Expense Reports
Reimbursements
Accountant Communication
Medical Scheduling
Household Management
Vendor Coordination
Airtable
GoHighLevel
Operations
Project Management
Remote Work
1099 Contractor

Report this job