Office & administration jobs in Canada

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Added 15 days ago
RT
Office administrator
REDLEAF TRANSPORT LTD
Winnipeg, MB
- From $31.35 CAD / hour
- Full-time
- On-site
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 15 days ago
IH
Office Coordinator, Volunteer Resources
IWK Health
Halifax, NS
- Full-time
Graduate of a recognized office administration program/business program/secretarial program
Added 15 days ago
TG
Senior Executive Assistant
Trivium Group
Canada
- Full-time
Added 15 days ago
J
Purchasing agent
JobsMedia.io
Montreal, QC
- Full-time
Added 15 days ago
SQ
Accommodation officer
Société québécoise des infrastructures
Montréal, QC
- $30.1 to $38.64 CAD / hour
- Full-time
- On-site
Added 15 days ago
FT - Maintenance and Administrative Coordinator - 150 Ontario Supportive Housing
Connective
Prince George, BC
Added 15 days ago
AH
Unit Clerk
Alberta Health Services
Alexis Whitecourt 232, AB · Whitecourt, AB
- Part-time
Added 15 days ago
AH
Unit Clerk
Alberta Health Services
St. Paul, AB
- Part-time
Added 15 days ago
AH
Unit Clerk
Alberta Health Services
Milk River, AB
- Part-time
Added 15 days ago
AH
Procurement Specialist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 15 days ago
PA
management analyst
Paber Aluminium
Cap-Saint-Ignace, QC
- Full-time
Added 15 days ago
TH
Senior Procurement Manager
The H. Chambers Company
Leading Tickles, NL
- Full-time
Fluency in Microsoft Office Suite (Word, Excel, Outlook)
Added 15 days ago
G
Office Administrator
GagaMuller
Regina, SK
- Full-time
A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
Added 15 days ago
A
professional services manager - business services
Agilec
Bath, ON
- Full-time
Added 15 days ago
OF
purchasing agent
OIC Foods Inc.
Mississauga, ON
- Full-time
Added 15 days ago
Library Assistant
Simon Fraser University
Burnaby, BC
Added 15 days ago
GA
Receptionist Part-Time (Go Mazda)
Go Auto
Edmonton, AB
- Part-time
Tech Proficiency: Comfortable using office software and able to quickly adapt to new systems.
Added 15 days ago
CR
Receptionist (Casual Part Time)
COGIR Real Estate
Regina, SK
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 15 days ago
CR
Part-Time Receptionist (8 AM to 4 PM)
COGIR Real Estate
Ottawa, ON
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 15 days ago
CR
Part-Time Receptionist (4PM to 8 PM)
COGIR Real Estate
Ottawa, ON
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 15 days ago
CR
Office Manager
COGIR Real Estate
Ottawa, ON
- Full-time
As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes activities that happen within the retirement…
Added 15 days ago
Office Administrative Assistant
HealthCareersInSask.ca
North Battleford, SK
One (1) year experience in an office environment
Added 15 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 15 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 15 days ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

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Office & administration jobs in Canada

Office administrator

Office Coordinator, Volunteer Resources