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Added 12 mins ago
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Business Risk Analyst - TD Asset Management
TD
Toronto, ON
- Full-time
TD Asset Management (TDAM), a member of TD Bank Financial Group, is a leading North American investment manager offering progressive investment solutions to both institutional and…
Added 12 mins ago
T
Mobile Software Engineer II (Mobile Delivery CDN banking)
TD
Toronto, ON
- Full-time
…job-related knowledge, geographic location, and other specific business and organizational…
Added 12 mins ago
SL
Analyst, Investment Operations
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 12 mins ago
CT
2P Order Operations Consultant
Canadian Tire Corporation
Toronto, ON
- Full-time
…With more than 90 Owned Brands, over 1,600 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and…
Added 12 mins ago
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Mortgage Specialist
BMO
Westmount, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 12 mins ago
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Associate, Commercial Banking (Real Estate Finance)
BMO
Montreal, QC · DEMA
- Full-time
Builds and maintains client relationships to ensure long-term financial performance in collaboration with Relationship Manager and business partners.
Added 12 mins ago
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Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 12 mins ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 12 mins ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
…let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect…
Added 12 mins ago
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Credit Analyst, Commercial Banking ( Real Estate Finance)
BMO
Montreal, QC · DEMA
- Full-time
Builds and maintains client relationships to ensure long-term financial performance in collaboration with Relationship Manager and business partners.
Added 12 mins ago
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Marketing Coordinator - BMO Rewards Team (Co-op/Internship) Winter 2027
BMO
Toronto, ON · BMOPLACE
- Full-time
…Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures…
Added 27 mins ago
Lead, Investment Compensation & Taxation
ONEX
Toronto, ON
Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our…
Added 43 mins ago
FM
Manager, Application Support and Software Development
Farm Mutual Re
Cambridge, ON
- Full-time
…and helps mutual insurers keep their promises by providing financial stability and insurance capacity. Recognized as Waterloo Area’s Top Employers 2026, Southwestern Ontario’s Top Employers…
Added 43 mins ago
AR
Food and Beverage Supervisor
Algonquin Resort
Kingston, ON
- Part-time
Notifies manager of incidents or conflicts that affect normal business operations or guest service.
Added 43 mins ago
CC
Retail Shift Leader
Canna Cabana
Calgary, AB · Douglasdale, Calgary, AB
- Part-time
…2021, 2022, 2023 and 2024 by the Globe and Mail’s Report on Business Magazine, and was named as one of the top 10 performing diversified industries stocks in both 2022 and 2024 TSX Venture…
Added 43 mins ago
S
Junior Project Manager - Engineering & Construction
SECURE
Calgary, AB
- Other
…costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations - mitigating risks, reducing financial obligations, and…
Added 43 mins ago
RB
Manager NAV Production
Royal Bank of Canada
Toronto, ON
- Full-time
…limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business…
Added 43 mins ago
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Manager, Software (Embedded & Digital Products)
Wabtec
London, ON
- Full-time
…embedded and digital products, aligning priorities with the business STRAP, customer needs, market opportunities, and financial…
Added 43 mins ago
EC
Profit Centre Manager - Emco Plumbing Division
EMCO Corporation
Moose Jaw, SK
- Full-time
As a Profit Centre Manager, you will develop and lead all business operations at the Profit Centre. The Profit Centre Manager is accountable for growing the business while sustaining…
Added 43 mins ago
DS
Sr. Project Manager
Delbridge Solutions
Toronto, ON
- Full-time
We are seeking a Technical Product Manager who excels at bridging the gap between technical and non-technical stakeholders. The ideal candidate will have the ability to dive deep into…
Added 43 mins ago
DF
Executive Director
Dress for Success Central Alberta
Red Deer, AB
- Full-time
Monitor financial performance and cash flow to ensure fiscal health and sustainability.
Added 43 mins ago
GL
Talent Acquisition Manager (Corporate & Technical Recruitment)
goeasy Ltd.
Mississauga, ON
- Full-time
goeasy is looking for a Talent Acquisition Manager to lead recruitment across our corporate and technical portfolios. This role will be accountable for managing end-to-end searches,…
Added 43 mins ago
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Senior Financial Analyst, Marketing
BRP
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We are looking for a Senior Financial Analyst to join BRP’s finance team and play a key role alongside the marketing team. Reporting to the Finance Manager – Marketing, you will serve as a…
Added 43 mins ago
D
Key Accounts Operations Manager
Danica
Vancouver, BC
- Full-time
The Key Account Operations Manager is responsible for the operational execution of Danica Brands’ Key Account business. This role ensures customer-specific ordering, EDI, portal, VAS,…
Added 43 mins ago
B
Global Technology Risk Manager
BRP
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We are seeking a highly motivated Technology Risk Manager to strengthen our global risk management capabilities. This role will be the guardian of our Global Technology Risk Management…

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

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