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Added 5 mins ago
Director & Head, Global Capital Markets (GCM) Product, GCM Transformation - Toronto, ON
Scotiabank
Toronto, ON
More specifically, GBM provides clients with: corporate lending; transaction banking (including payments, trade finance and cash management); investment banking (including corporate finance…
Added 20 mins ago
T
Software Engineer II (SDET)
TD
Toronto, ON
- Full-time
Actively seek and support continuous improvement and automation opportunities within the engineering practice
Added 20 mins ago
C
VP Senior Software Engineer – Java & Distributed Systems
Citi
Mississauga, ON
- Full-time
Strong organizational skills and the ability to take ownership and lead by example
Added 20 mins ago
B
Lead, Client Services - Bilingual (Hybrid)
Broadridge
Toronto, ON
- Full-time
Lead group demonstrations that increase client awareness and understanding of our tools and offerings.
Added 20 mins ago
A
Product - Senior Manager/Manager, Product Distribution & Transportation
Aritzia
Vancouver, BC
- Full-time
Work with the appropriate Business Support partners to seamlessly lead the day-to-day function of the department in support of corporate objectives, while enabling progressive career…
Added 20 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Remote, Canada
- $112,006 to $149,341 CAD / year
- Full-time
- Remote
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 20 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Remote, Canada
- $112,006 to $149,341 CAD / year
- Full-time
- Remote
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 20 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Remote, Canada
- $112,006 to $149,341 CAD / year
- Full-time
- Remote
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 21 mins ago
DI
Financial Controller
DuroByte Inc.
Windsor, ON
- $100,000 to $130,000 CAD / year
- Full-time
Financial Controller – Industrial Automation & Manufacturing
Added 36 mins ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
Lead, manage, coach, and motivate a team of multidisciplinary Information Technology leaders and professionals; this includes providing direction, expertise and advice to employees,…
Added 50 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Montreal, QC
- $112,006 to $149,341 CAD / year
- Full-time
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 50 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Toronto, ON
- $112,006 to $149,341 CAD / year
- Full-time
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 50 mins ago
MC
Software QA Lead - HandyDART
MatchBox Consulting Group
New Westminster, BC
- Contract
MatchBox is urgently seeking a Software QA Lead for a 6-month contract opportunity (high probability of renewal), This is a hybrid role with our New Westminster, BC based public sector…
Added 50 mins ago
ED
Manager, Customer Care Team - EN 936
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $112,006 to $149,341 CAD / year
- Full-time
…skills-based routing, standardized processes, better data and targeted automation. The Manager will help shape this transformation while creating an engaging, inclusive environment where…
Added 1 hour ago
PF
Professional Services Consultant
PureFacts Financial Solutions
Toronto, ON
- $80,000 to $100,000 CAD / year
You'll work closely with client stakeholders, including Compensation, Finance, Operations, and Technology teams, while partnering internally with Product, Engineering, Project Management,…
Added 1 hour ago
P
Senior Talent Partner
Plooto
Canada
- Full-time
Plooto is an all-in-one payment automation platform that helps businesses and accounting firms manage payables and receivables. More than 14,000 companies use Plooto to automate financial…
Added 1 hour ago
Mainframe Developer
Capgemini
Toronto, ON
Lead conversion, attestation and audit initiatives
Added 1 hour ago
IT
Account Manager, Client Services
InTandem Talent
Richmond Hill, ON
- $75,000 to $85,000 CAD / year
- Full-time
…solutions. Octacom specializes in document management and workflow automation software, as well as document imaging and data capture…
Added 2 hours ago
C
AVP Applications Development Sr Programmer Analyst
Citi
Mississauga, ON
- Full-time
Lead feasibility studies, cost estimates, and technical planning for new and revised application systems.
Added 2 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Modernizing the global finance operating model through standardization, simplification, automation, and continuous improvement.
Added 2 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Act as the finance lead for the Product Line, partnering closely with the General Manager and leadership team
Added 2 hours ago
IS
Project Specialist, Cost Management
Irving Shipbuilding
Dartmouth, NS
- Full-time
Working closely with the Manager, Cost Management, the ideal candidate will help lead important strategic initiatives while contributing to the creation, enhancement, and upkeep of our…
Added 2 hours ago
CC
Directeur(trice), Technologies de l’information
Cellcom Communications - Cellcom.ca
Montreal, QC
- Full-time
Added 2 hours ago
AE
Director, Enterprise Applications
Associated Engineering
Vancouver, BC
- Full-time
…other corporate platforms. The Director directly leads the Team Lead, Application Development; the Team Lead, Applications Support; and the Team Lead, Dynamics Centre of Excellence, and…

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

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