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Added 5 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Saskatoon, SK
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 5 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 5 mins ago
W
(CAN) Gérant du service à la clientèle
Walmart
Alma, QC
- Part-time
Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In this role, you lead…
Added 5 mins ago
W
(CAN) OMNI Department Manager
Walmart
Lloydminster, AB
- Full-time
The OMNI Department Manager will provide customer service by offering assistance to meet the customer’s shopping needs. This will be accomplished by contributing to the overall processes…
Added 5 mins ago
W
(CAN) Customer Service Manager
Walmart
Fredericton, NB
- Part-time
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Added 5 mins ago
Product Manager
Scotiabank
Toronto, ON
…achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking,…
Added 5 mins ago
Manager, Revenue Management, Private Banking
Scotiabank
Toronto, ON
The Manager, Revenue Management, Private Banking supports revenue management initiatives across the Private Banking portfolio through the development and maintenance of profitability…
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- Full-time
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Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some…
Added 5 mins ago
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Assistant Branch Manager
RBC
Prince George, BC
- Full-time
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Added 5 mins ago
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Senior Relationship Manager, Retail Financial Services
RBC
Montreal, QC
- Full-time
We are looking for a Senior Relationship Manager, Retail Financial Services to join our Automotive Finance team. In this strategic role, you will be responsible for developing and…
Added 5 mins ago
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Registered Nurse, Transition Line - ICU - Burnaby Hospital
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- Full-time
Burnaby Hospital plays an essential role to those living in the community by delivering a variety health care services. Services and specialties include emergency medicine,…
Added 20 mins ago
TO
Coordinator, Corporate Security Operations
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Caledon, ON
- Full-time
Support emergency preparedness initiatives including fire drills, lockdowns, evacuations, and security planning for Town-organized events and community activities
Added 20 mins ago
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Personal Banking Associate (Part time, 18.75h)- Jean-Talon & Querbes
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- Part-time
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Added 20 mins ago
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Personal Banking Associate Trainee
TD
Toronto, ON
- Full-time
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Added 20 mins ago
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- Full-time
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Added 20 mins ago
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Personal Banking Associate Trainee (North York, Central Toronto) - Current and Future Opportunities
TD
Toronto, ON
- Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 20 mins ago
SL
District Manager
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Levis, QC · Quebec, QC · Trois-Rivières, QC
- Full-time
The primary purpose of the District Manager (DM) is to lead the growth and productivity of the District. This is done by recruiting top talent, coaching and developing advisors and the…
Added 20 mins ago
H
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- Full-time
…The position will report to and work under the direction of a manager in one of the designated program areas. Practicing within Saskatchewan Health Authority policies, CRNS standards, and…
Added 20 mins ago
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Senior Audit Manager, Wealth Management
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Toronto, ON
- Full-time
Audit Planning and Execution - While you will contribute to developing the division’s risk- based annual audit plan, your main focus will be planning and managing the execution of audits of…
Added 20 mins ago
C
Senior Project Manager, IT
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Toronto, ON
- Full-time
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Added 20 mins ago
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Added 20 mins ago
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- Full-time
The Project Manager, Construction reports to the Director, Construction as part of a high energy and motivated internal team, who will guide a team of consultants, general contractors, and…
Added 20 mins ago
B
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- Full-time
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Added 20 mins ago
AG
Assistant Store Manager
ADI Global
Toronto, ON
- $63,524 to $105,873 CAD / year
- Full-time
Take ownership of company staffing needs through; partnership with talent acquisition, effective planning of store staffing needs, participation in the interview process, and making hiring…

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

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