Find work in Canada.

522,641 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
K
Staff Accountant, Private Client Services
KPMG
Vancouver, BC
- Full-time
…to provide Canadian and U.S. personal, estate, and trust tax services for high-net-worth and ultra-high-net-worth clients. You will interact with clients, KPMG member firms around the…
Added just now
SL
Business Portfolio Manager
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
The Business Portfolio Manager role is responsible for leading and supporting key portfolio management activities across the SLGI portfolio. The role involves end-to-end portfolio oversight…
Added 15 mins ago
RB
Senior Relationship Manager, Commercial Financial Services - Diversified Asian Markets
Royal Bank of Canada
Richmond Hill, ON
- Full-time
…professional relationship management and delivering top-tier financial advice in an end-to-end industry, whose specialized approach aligns sales, products, risk policy, and market…
Added 15 mins ago
RB
Investment Advisor
Royal Bank of Canada
Toronto, ON
- Full-time
Experience in a direct marketing role, financial services and shown success in high value sales and business development, regardless of industry/discipline.
Added 15 mins ago
EG
Geotechnical Project Manager
Egis Group
Toronto, ON
- $110,000 to $150,000 CAD / year
- Full-time
Geotechnical Project Manager will provide technical and project leadership for geotechnical engineering assignments in Toronto, Ontario, supporting multidisciplinary teams delivering major…
Added 29 mins ago
A
Accounting Manager I
Altec
Milton, ON
- Full-time
…Canadian business, combining hands-on month-end execution with financial analysis, controls, cross-functional support and continuous improvement. The successful candidate will understand…
Added 29 mins ago
PC
Senior Manager Cyber Generalist
PwC Canada
Toronto, ON
- Full-time
Lead business development activities including sales, proposals, and building and maintaining sustainable client relationships across different financial services institutions.
Added 30 mins ago
Housekeeping Supervisor
Northland Properties
Vancouver, BC
The successful candidates will have experience as Housekeeping/Guest Services Supervisor in a similar property environment. Responsibilities include (but not limited to):
Added 35 mins ago
TH
Fast food restaurant manager
tim hortons
Saint-Jean-sur-Richelieu, QC
- $20 to $24 CAD / hour
- Full-time
- On-site
Health benefits, Financial benefits, Other benefits
Added 44 mins ago
BG
Service Technician - Shop_CA
Brandt Group of Companies
Brooks, AB
- Full-time
Operate within budgets and approvals established by the Service Manager.
Added 59 mins ago
T
Data Engineer Intern/Co-op (Winter 2027)
TD
Toronto, ON
- Full-time
…technologies trends/developments and develop expertise in TD services, applications, infrastructure, analytical tools and techniques that can contribute to effective solution…
Added 59 mins ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Saskatoon, SK
- Full-time
Reporting to the Senior Manager, Finance, Proprietary Products & Sustainability, the Sr Financial Analyst, Proprietary Products will be responsible for generating and delivering actionable…
Added 59 mins ago
EP
Operational Controls Manager
Embrace Pet Insurance
NB · Chiasson Office, NB
- Full-time
We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the…
Added 59 mins ago
TH
Office Manager & People Operations Coordinator (Cranbrook, BC)
The Headhunters Recruitment
Cranbrook, BC
- Full-time
We're looking for an Office Manager & People Operations Coordinator to join a well-established and highly respected professional services firm in the financial sector, based in Cranbrook,…
Added 59 mins ago
TH
Appeal Case Manager, Quality Assurance and Continuous Improvement-1
TELUS Health
Toronto, ON
- Full-time
…and well-being provider – encompassing physical, mental and financial health – TELUS Health is improving health outcomes for consumers, patients, healthcare professionals, employers and…
Added 59 mins ago
EI
Geotechnical Project Manager
Egis in Canada
Toronto, ON
- $110,000 to $150,000 CAD / year
- Full-time
Geotechnical Project Manager will provide technical and project leadership for geotechnical engineering assignments in Toronto, Ontario, supporting multidisciplinary teams delivering major…
Added 59 mins ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Calgary, AB
- Full-time
Reporting to the Senior Manager, Finance, Proprietary Products & Sustainability, the Sr Financial Analyst, Proprietary Products will be responsible for generating and delivering actionable…
Added 59 mins ago
T
Personal Banker Trainee
TD
Calgary, AB
- Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 59 mins ago
FC
Advertising Specialist
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and…
Added 59 mins ago
E
Registered Dietitian (RD) - Part Time (PT) - Heritage Lodge
Extendicare
Winnipeg, MB · Heritage Lodge Personal Care
- Part-time
…considered stable by the RD), and delegated to the Nutrition Manager are…
Added 1 hour ago
M
General store manager
Maxi
Montréal, QC
- From $72,100 CAD / year
- Full-time
- On-site
Added 1 hour ago
Shopper Insights Client Manager
dunnhumby
Toronto, ON
Commercial judgement supported by experience selling products or services.
Added 1 hour ago
NF
Produce Department Manager Full Time Day
No Frills
Humboldt, SK
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in, you will have an immediate impact on sales and customer…
Added 1 hour ago
HR
Front Office Manager
Hyatt Regency
Vancouver, BC
- Full-time
This position reports to the Hotel Director of Operations and Assistant Director of Operations. The Front Office Manager (FOM) oversees Assistant Front Office Managers, Front Desk Hosts,…
Added 1 hour ago
T
Associate Vice President, Agentic Software Development
TD
Toronto, ON
- Full-time
…reusable capabilities, ensuring they operate as durable enterprise services rather than time-bound adoption…

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

Report this job