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Added 3 mins ago
TH
Restaurant manager
TIM HORTONS
Gananoque, ON
- From $60,000 CAD / year
- Full-time
- On-site
Added 3 mins ago
MN
Nail salon manager
Milano Nails Bar
Fort McMurray, AB
- From $40.3 CAD / hour
- Full-time
- On-site
Added 8 mins ago
CR
Maintenance Manager- 6 Month Contract
COGIR Real Estate
Winnipeg, MB
- Full-time
Competitive Compensation Package: As a Maintenance Manager, you will enjoy a lucrative compensation package. We offer a competitive salary that reflects your experience and expertise and…
Added 8 mins ago
K
Account Manager
Klipboard
Oakville, ON
- Full-time
…they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients includes wholesalers, distributors, merchants and…
Added 8 mins ago
N
Manufacturing Manager
NPAworldwide
Brantford, ON
- Full-time
The Manufacturing & Distribution Manager will oversee approximately 40-50 employees
Added 8 mins ago
PH
Systems Analyst, Clinical Solutions, IMITS
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Systems Analyst, Clinical Solutions reports to the Manager or designate in this professional level job that works with independence within a multi-site health care environment. The…
Added 8 mins ago
PH
Provincial Overdose Mobile Response Team, Crisis Intervention Specialist, HEMBC
Provincial Health Services Authority
Vancouver, BC
- Full-time
Reporting to the Program Manager, Provincial Overdose Mobile Response Team (MRT), the MRT Crisis Intervention Specialist provides training, education and crisis response to first…
Added 8 mins ago
RH
Accounting Manager
Robert Half
Toronto, ON · North York, ON
- $75,000 to $100,000 CAD / year
- Full-time
We are working with a growing professional services organization that is looking to add an experienced Accounting Manager / Senior to lead day‑to‑day accounting operations and support…
Added 8 mins ago
TG
Senior Project Manager, Roofing
Triumph Group of Companies
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $140,000 CAD / year
- Full-time
The Senior Project Manager, Roofing runs our largest and most complex roofing projects from handover through close out, and sets the standard the rest of the project management group works…
Added 8 mins ago
HR
Information Technology Security Analyst
Halifax Regional Municipality
Halifax, NS
- $90,466 to $117,079 CAD / year
- Full-time
…are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic…
Added 9 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
St. John's, NL
- Full-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 9 mins ago
RB
Sr. Manager, Restaurant Technology Deployment & Vendor Management, Tim Hortons
Restaurant Brands International
Toronto, ON · Corp - Toronto Corporate Office
- Full-time
The Senior Manager serves as the primary business owner for strategic technology partners, ensuring vendors consistently meet their commitments on cost, quality, and schedule. Working…
Added 9 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 9 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 9 mins ago
Nurse Educator - The Learning Institute
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager, the Learning Institute, the Nurse Educator is responsible for program and curriculum design: assessing, planning, developing, implementing, and evaluating learning…
Added 39 mins ago
TC
Learning & Development Manager
Takeda Canada Inc.
Toronto, ON
- Full-time
The Manager, Learning & Development serves as a trusted partner and advisor to Takeda Canada’s commercial teams and the broader organization. The role is responsible for initiating,…
Added 39 mins ago
J
Store manager - retail
JobsMedia.io
Sherbrooke, QC
- Full-time
Added 39 mins ago
CH
Manager
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…questions and finding evidence-based answers. We are seeking an experience and visionary Manager for the Covenant Health Research Centre (CHRC) to lead and advance a dynamic research…
Added 39 mins ago
IR
Construction Coordinator
Impact Recruitment
Surrey, BC
- Contract
Reporting to the Construction Manager and working closely with the Project Managers, the Construction Coordinator will act as a central point of coordination for assigned projects.
Added 39 mins ago
J
Store manager - retail
JobsMedia.io
Quebec, QC
- Full-time
Added 39 mins ago
J
Store manager - retail
JobsMedia.io
Montreal, QC
- Full-time
Added 45 mins ago
EN
Nail salon manager
EM Nails and Beauty Bar
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 46 mins ago
CD
Car dealership manager
Capital Dodge Chrysler Jeep Limited
Kanata, ON
- From $43.27 CAD / hour
- Full-time
- On-site
Added 54 mins ago
NT
Director of Brands
Nature's Touch Inc.
ON
- Full-time
Minimum 10 years of relevant brand or product marketing experience, including 5 years at the manager level
Added 55 mins ago
MR
Restaurant manager
McDonald's Restaurant
Edson, AB
- From $74,880 CAD / year
- Full-time
- On-site

Trivium Group

Senior Executive Assistant

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : monthly salary + performance increases

About The Role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What You'll Own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

Monthly salary, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply About employer

More about this job

Responsibilities

Manage the CEO’s business and personal operations, including calendar and inbox, travel, household coordination, expenses, and communications. Convert ideas and meeting decisions into owned projects, maintain operating systems and processes, and follow up with teams to deliver results and free up the CEO’s time.

Requirements

Requires at least three years supporting a founder or CEO directly across business and personal responsibilities, with a record of owning projects end to end. Candidates should have advanced travel-planning and scheduling skills, strong written English, discretion, and daily experience with AI tools and workplace and project-management software.

Skills

Executive Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Stakeholder Management
Meeting Preparation
Process Documentation
Workflow Automation
Artificial Intelligence Tools
Google Workspace
Slack
ClickUp
Notion
HubSpot

Benefits

36 Days of Paid Time Off
Performance-Based Salary Increases
Direct Mentorship
Career Path to Chief of Staff
Exposure to High-Level Founders
Unique Travel Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief of Staff
Founder Support
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Operations
Vendor Management
Expense Management
Invoice Processing
Leadership Meetings
SOPs
Workflow Automation
Artificial Intelligence
Claude
ChatGPT
AI Agents
Google Workspace
Slack
ClickUp
Notion
Asana
HubSpot
PandaDoc
DocuSign
Zapier
Make
E-commerce

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