Lead Contract Administrator

Lead Contract Administrator

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, which commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who Are We Looking For

As Lead Contract Administrator, you provide oversight during the construction phase, ensuring the successful delivery of projects from design intent through completion. Working collaboratively with the Project Manager and project team, you align on-site execution with studio standards, client objectives, and contractual requirements. You engage early and throughout the project lifecycle, contributing to reviews that enhance constructability, quality, and efficiency. You navigate complex project dynamics with a proactive and solution-oriented approach, maintaining clear communication between the site and studio to uphold project integrity and exceed client expectations.

This posting is for an existing vacancy.

What You Will Do:

• Lead the project team during the contract administration phase, providing direction and guidance to ensure deliverables are accurate, complete, and aligned with design intent and project requirements. 

• Oversee the contract administration phase, ensuring meticulous oversight of submittal reviews, RFI (Request for Information) and change management, payment certification, project closeout, and active participation in OAC (Owner Architect Contractor) meetings and site visits. 

• Conduct site visits to perform limited general reviews, mock-up reviews, deficiency walkthroughs, and occupancy reviews. 

• Attend Owner-Architect-Contractor (OAC) and other site meetings to ensure effective communication and coordination. Lead discussions to resolve issues efficiently and in accordance with contract documents. 

• Act as the primary point of contact during the contract administration phase for clients, contractors, consultants, and other stakeholders. 

• Collaborate with the Project Manager to establish a comprehensive work plan, monitor, and manage project financials during the construction phase. 

• Create a supportive and engaging environment offering guidance and constructive feedback to your team. Ensure they are well-equipped with the resources and direction needed to successfully meet project deliverables. 

What You Will Bring:

• Diploma in Architectural Technology or Degree in Architecture.  

• Minimum 8 years of Architectural experience including Contract Administration. 

• Proficiency in Revit, MS Office, Bluebeam.  

• Strong communication, critical thinking, and effective problem-solving skills.  

• Must possess a valid G Driver’s License and have a personal vehicle available for daily business use within Ontario and occasionally outside the province based on project needs. 

• Ability to work in a hybrid role, with 3 days in the Studio. 

What We Will Provide

The expected hiring range for this position is $115,000 to $145,000 annually. This hiring range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity.

In addition to base salary, we offer the following benefits:

• Transparent Salary Bands.  

• Minimum 3 Week's Vacation Paid.  

• 10 Personal Days Paid.  

• RRSP Matching.  

• 8 Weeks Work from Abroad Per Year.  

• 100% Benefit Premiums Paid.  

• Employee Assistance Program.  

• Professional Association Dues Paid.  

• Hybrid Work.  

• State-Of-The-Art Studio Gym.  

• Annual Home Office Allowance.  

Why Work With Us

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve.

How We Hire

Our hiring approach is designed to welcome people who align with our culture and ways of working. We look for individuals who are thoughtful, curious, and collaborative, and who bring diverse experiences and perspectives to our studio.

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together.

We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact accessibility@turnerfleischer.com. This inbox is dedicated to accommodation requests only; applications are submitted through our career's portal.  

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.