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Added 12 mins ago
CI
Human Resources Generalist
CpK Interior Products Inc.
Windsor, ON
- $60,000 to $80,000 CAD / year
- Full-time
Ability to take initiative, prioritize workload and independently complete a variety of administrative duties.
Added 12 mins ago
MS
Job Hiring – Human Resources Coordinator
Marinus Services
Halifax, NS
- Full-time
Added 12 mins ago
C
Operations Processing Clerk – Data Management
Collabera
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Added 12 mins ago
OE
Leadership and Relationship Coordinator
Oneness Education Foundation
Mississauga, ON
- Contract
Help improve administrative systems and workflows through practical technology solutions.
Added 12 mins ago
AE
Legal Assistant
AppleOne Employment Services
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
Provide comprehensive administrative and legal support to lawyers specializing in Family Law and Estates Law.
Added 12 mins ago
H
Structural Section Manager
HDR
Toronto, ON
- Full-time
- Take administrative responsibility for section staff and lead and coordinate technical services with other groups.
Added 12 mins ago
EC
Strategic Development Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Hamilton, ON
- $50,000 to $55,000 CAD / year
- Full-time
Previous customer service, administrative, estimating, construction, or sales-support experience is an asset.
Added 12 mins ago
CO
Project Manager - AI Building and Zoning Review
City of Niagara Falls
Niagara Falls, ON
- $54.58 to $68.22 CAD / hour
- Contract
Strong understanding of administrative systems and cross-functional
Added 12 mins ago
Reception - Concierge
Amica Senior Lifestyles
Mississauga, ON
…environment for everyone, utilizing your strong customer service and administrative experience. You will thrive in a fast-paced atmosphere, always maintaining…
Added 12 mins ago
AS
ASD-E Assistant Manager, Budget and Accounting (Permanent)
Anglophone School District
Moncton, NB
- Full-time
Oversee operations and day to day supervision of District Administrative Support staff and Finance Clerks.
Added 12 mins ago
IC
Trade Compliance & Logistics Manager
IDEX Corporation
Waterloo, ON
- Full-time
Added 12 mins ago
D
Clinical Laboratory Assistant
Dynacare
Brampton, ON
- Contract
Added 12 mins ago
Rehabilitation Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
…by the specific employer. Additionally, they may carry out administrative, clerical, light housekeeping tasks, and other duties as…
Added 27 mins ago
GI
Day Porter
GDI Integrated Facility Services
Guelph, ON
- Full-time
Added 27 mins ago
HL
Night Attendant - North York
Homestead Land Holdings Limited
Toronto, ON
- Full-time
Added 27 mins ago
CN
Specialist, Ground Operations
Canadian North
Ottawa, ON
- Full-time
Added 27 mins ago
UH
Coordinator, Fundraising Granting
University Health Network
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
…AI-enabled tools to streamline processes and reduce routine administrative…
Added 27 mins ago
HO
Intermediate Full-Stack Developer (Intermediate Digital Product Developer)
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
Added 42 mins ago
DO
Senior Project Officer – Office of the Deputy Director General
Department of Energy and Economic Diversification
Perth South, ON
- Full-time
Added 42 mins ago
IH
Medical Director, Medical Staff Supports
Interior Health Authority
BC · British Columbia, Canada
- Full-time
This position requires dedicated administrative time that can be flexible to support ongoing clinical practice.
Added 42 mins ago
A
Administrative Assistant 1 [AQ-24615]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Are you a highly organized and proactive administrative professional ready to empower leadership and drive strategic initiatives in a fast-paced technology environment? This is an exciting…
Added 42 mins ago
PH
Unit Clerk, Ambulatory Care
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 42 mins ago
PH
Pharmacy Assistant
Provincial Health Services Authority
Victoria, BC
- Full-time
Added 42 mins ago
LW
Retail Associate
LakeCity Works
NS · Dartmouth, Nova Scotia
- Full-time
Comfort using computerized systems for transactions, record-keeping, inventory, or administrative tasks.
Added 42 mins ago
ASSISTANT.E GÉRANT.E
Boutique La Vie En Rose
Boucherville, QC

#twiceasnice Recruiting

Administrative Coordinator - Mechanical Contractor

Winnipeg, MB, Canada

$40,000 to $48,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $40,000 to $48,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 1+ years of administrative support experience required
Posting language: English
Posted: Oct 28, 2026

Original job description

Administrative Coordinator (Project Documentation Support)

Location: Winnipeg, MB

Salary: $40,000 - $48,000 CAD + Performance-Based Bonus Potential

Benefits: Dental, Vision, PTO, Sick Time, On-Site Parking

Job Type: Full-Time | On-site

Typical Hours: Monday - Friday, 8:00 AM - 4:30 PM CT

Start Date: ASAP

Sponsorship is not available

Administrative Coordinator Description

Our client in the mechanical and electrical contracting industry is looking for an Administrative Coordinator to join their team in Winnipeg, MB. In this role, you will work alongside another team member to organize project documentation, support submissions for bids/RFPs, maintain records, and assist project managers with day-to-day administrative needs across a variety of construction projects. Our client is looking for someone with administrative support experience, proficiency in Microsoft Office, and the ability to manage a variety of tasks and deadlines. Construction experience is not required, as training and established processes are provided. To be successful, you must be organized, detail-oriented, comfortable working independently, and able to communicate effectively with colleagues and clients. This is a great opportunity to join an established company with a collaborative, close-knit office environment, consistent weekday hours, and potential for career growth.

Administrative Coordinator Responsibilities

Organize, maintain, and update construction project documents and records

Assist project managers with tender submissions and bid documentation

Collect and distribute shop drawings, submittals, and project correspondence

Track project information, vouchers, and timesheets

Maintain accurate project records and tracking spreadsheets in Excel

Coordinate contract documents, insurance certificates, and project files

Prepare and combine PDFs, transmittals, and project manuals

Communicate with project managers to track deadlines and missing information

Support general office administration and provide occasional reception coverage

Assist with internal software updates and project coordination tasks

Administrative Coordinator Qualifications

1+ years of administrative support experience required

Experience managing multiple varied administrative tasks and deadlines required

Proficiency with Microsoft Word, Excel, and Outlook required

Strong organizational skills and attention to detail required

Clear verbal and written English communication skills required

Ability to work independently and collaborate with colleagues required

Apply About employer

More about this job

Responsibilities

Organize and maintain project documents, records, tracking spreadsheets, and correspondence, and assist project managers with tender submissions, bids, and deadlines. Provide general office and project coordination support, including preparing PDFs and project manuals, tracking timesheets and vouchers, and occasional reception coverage.

Requirements

At least one year of administrative support experience and experience managing varied tasks and deadlines are required. Candidates must be proficient in Microsoft Word, Excel, and Outlook, with strong organizational skills, attention to detail, clear English communication, and the ability to work independently and collaboratively.

Skills

Administrative Support
Project Documentation
Tender Submissions
Bid Documentation
Microsoft Word
Microsoft Excel
Microsoft Outlook
Recordkeeping
Deadline Management
Organization
Attention to Detail
Written Communication
Verbal Communication
PDF Preparation
Project Coordination
Independent Work

Benefits

Dental
Vision
Paid Time Off
Sick Time
On-Site Parking
Performance-Based Bonus Potential

Visa sponsorship

Not detected in the job text

Keywords

Mechanical Contracting
Electrical Contracting
Construction Projects
Project Documentation
Tender Submissions
Bid Documentation
Requests for Proposals
Shop Drawings
Submittals
Project Correspondence
Project Records
Tracking Spreadsheets
Microsoft Word
Microsoft Excel
Microsoft Outlook
Vouchers
Timesheets
Contract Documents
Insurance Certificates
PDFs
Transmittals
Project Manuals
Project Coordination
Office Administration
Reception Coverage

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