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Added 19 mins ago
MI
Scheduler
Maxan Interior Systems
Mississauga, ON
- Full-time
Maxan is looking for a highly organized, proactive, and tech-savvy Construction Project Scheduler to join our Project Management team.
Added 1 hour ago
CM
Winter 26/27: Race, Competitions and Events Crew Level 3 – World Cup
Copper Mountain Resort
Copper Mountain, BC
- Part-time
Added 1 hour ago
J
Senior Project Manager – Construction
JobsMedia.io
Montreal, QC
- Full-time
Laurentians | New Construction and Major Renovation | High-End Projects
Added 1 hour ago
Civil Specialist
Rogers Communications
Winnipeg, MB
Added 1 hour ago
Civil Specialist
Rogers Communications
Edmonton, AB · Toronto, ON
Added 1 hour ago
CO
Airport Construction Manager
City of Santa Fe Springs
ON · Ontario, Canada
- Full-time
Operates light truck and equipment in performing maintenance, restoration and construction of roadways, drainage systems and related public infrastructure.
Added 1 hour ago
NB
Senior Manager Financing Solutions – Real Estate
National Bank of Canada
AB · Edmonton, AB
- Full-time
Structure complex real estate financing transactions, including construction loans, term financing and multi-entity borrower structures
Added 2 hours ago
J
Senior Electrical Estimator
Jobot
Toronto, ON
- $140,000 to $160,000 USD / year
- Full-time
Global Leader in Construction Services! Electrical Estimator Opportunity! (Relocation Assistance Provided!)
Added 3 hours ago
H
Global Mining Practice Business Development Leader
HDR
Corner Brook, NL
- Full-time
Added 3 hours ago
BH
Occupational Safety & Health Specialist 2 - Revelstoke
BC Hydro
Revelstoke, BC
- $95,000 to $102,200 CAD / year
- Full-time
Added 5 hours ago
TH
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
- Full-time
Added 5 hours ago
TS
Development Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Added 5 hours ago
TS
Senior Development Manager
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
This is not an active job. We work with many local Real Estate Developers and are always looking for great Senior Development Managers. Apply today to be called on future opportunities*
Added 5 hours ago
WI
Experienced Project Planner
WSP in Canada
BC · British Columbia, Canada
- Full-time
Added 6 hours ago
WI
Experienced Project Planner
WSP in Canada
BC · British Columbia, Canada
- Full-time
Added 6 hours ago
H
Indigenous Relations & Business Development Specialist
Houle
Burnaby, BC
- Full-time
Added 6 hours ago
WI
Experienced Project Planner
WSP in Canada
ON · Ontario, Canada
- Full-time
Added 6 hours ago
TS
Project Manager
TalentSphere Staffing Solutions
Mississauga, ON
- Full-time
Project Manager – Construction (Confidential Opportunity)
Added 6 hours ago
S
Senior HSEQ Advisor
Sedgman
Vancouver, BC
- Full-time
Added 6 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Calgary, AB
- Full-time
Added 6 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Winnipeg, MB
- Full-time
Added 6 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Regina, SK
- Full-time
Added 6 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
Added 6 hours ago
TG
Service Administrator
Triumph Group of Companies
Mississauga, ON
- Full-time
…communications running smoothly. You work closely with project managers, field crews, and clients to make sure invoices go out on time, purchase orders are processed accurately, and nothing…
Added 6 hours ago
CS
Drafting Manager
CQ Search Group Ltd.
Mississauga, ON
- $90,000 to $100,000 CAD / year
- Full-time
Our client, a well established construction company located just East or Pearson airport is seeking to hire a Senior Glass Drafter / Manager.

#twiceasnice Recruiting

Administrative Coordinator - Mechanical Contractor

Winnipeg, MB, Canada

$40,000 to $48,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $40,000 to $48,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 1+ years of administrative support experience required
Posting language: English
Posted: Oct 28, 2026

Original job description

Administrative Coordinator (Project Documentation Support)

Location: Winnipeg, MB

Salary: $40,000 - $48,000 CAD + Performance-Based Bonus Potential

Benefits: Dental, Vision, PTO, Sick Time, On-Site Parking

Job Type: Full-Time | On-site

Typical Hours: Monday - Friday, 8:00 AM - 4:30 PM CT

Start Date: ASAP

Sponsorship is not available

Administrative Coordinator Description

Our client in the mechanical and electrical contracting industry is looking for an Administrative Coordinator to join their team in Winnipeg, MB. In this role, you will work alongside another team member to organize project documentation, support submissions for bids/RFPs, maintain records, and assist project managers with day-to-day administrative needs across a variety of construction projects. Our client is looking for someone with administrative support experience, proficiency in Microsoft Office, and the ability to manage a variety of tasks and deadlines. Construction experience is not required, as training and established processes are provided. To be successful, you must be organized, detail-oriented, comfortable working independently, and able to communicate effectively with colleagues and clients. This is a great opportunity to join an established company with a collaborative, close-knit office environment, consistent weekday hours, and potential for career growth.

Administrative Coordinator Responsibilities

Organize, maintain, and update construction project documents and records

Assist project managers with tender submissions and bid documentation

Collect and distribute shop drawings, submittals, and project correspondence

Track project information, vouchers, and timesheets

Maintain accurate project records and tracking spreadsheets in Excel

Coordinate contract documents, insurance certificates, and project files

Prepare and combine PDFs, transmittals, and project manuals

Communicate with project managers to track deadlines and missing information

Support general office administration and provide occasional reception coverage

Assist with internal software updates and project coordination tasks

Administrative Coordinator Qualifications

1+ years of administrative support experience required

Experience managing multiple varied administrative tasks and deadlines required

Proficiency with Microsoft Word, Excel, and Outlook required

Strong organizational skills and attention to detail required

Clear verbal and written English communication skills required

Ability to work independently and collaborate with colleagues required

Apply About employer

More about this job

Responsibilities

Organize and maintain project documents, records, tracking spreadsheets, and correspondence, and assist project managers with tender submissions, bids, and deadlines. Provide general office and project coordination support, including preparing PDFs and project manuals, tracking timesheets and vouchers, and occasional reception coverage.

Requirements

At least one year of administrative support experience and experience managing varied tasks and deadlines are required. Candidates must be proficient in Microsoft Word, Excel, and Outlook, with strong organizational skills, attention to detail, clear English communication, and the ability to work independently and collaboratively.

Skills

Administrative Support
Project Documentation
Tender Submissions
Bid Documentation
Microsoft Word
Microsoft Excel
Microsoft Outlook
Recordkeeping
Deadline Management
Organization
Attention to Detail
Written Communication
Verbal Communication
PDF Preparation
Project Coordination
Independent Work

Benefits

Dental
Vision
Paid Time Off
Sick Time
On-Site Parking
Performance-Based Bonus Potential

Visa sponsorship

Not detected in the job text

Keywords

Mechanical Contracting
Electrical Contracting
Construction Projects
Project Documentation
Tender Submissions
Bid Documentation
Requests for Proposals
Shop Drawings
Submittals
Project Correspondence
Project Records
Tracking Spreadsheets
Microsoft Word
Microsoft Excel
Microsoft Outlook
Vouchers
Timesheets
Contract Documents
Insurance Certificates
PDFs
Transmittals
Project Manuals
Project Coordination
Office Administration
Reception Coverage

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