Senior Administrator / Assistant to the CEO

Company Description TWMG Inc. is a financial group dedicated to providing clients with solutions that address all aspects of their financial needs. The organization emphasizes planning, discipline, and knowledge as key elements in securing a strong financial future. TWMG Inc. believes that informed investors make better decisions, and therefore focuses on delivering comprehensive, well-explained financial options. By helping clients understand their choices, the company supports sound decision-making and the achievement of investment goals. TWMG Inc. is recognized as a leader in the financial services industry and is committed to client-focused service and long-term relationships.

Role Description The Senior Administrator / Assistant to the CEO is a full-time, on-site role based in Montreal, QC. This role supports the CEO with daily administrative and organizational tasks, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, presentations, and reports. The position involves organizing and maintaining confidential documents, handling incoming communications, and ensuring timely follow-up on key priorities and action items. The Senior Administrator will help coordinate internal and external meetings, support special projects and initiatives, and assist in preparing materials for client and stakeholder engagements. The role requires collaboration with internal teams, maintaining accurate records, and contributing to a smooth and efficient executive office.

Qualifications

• Strong administrative and organizational skills, including calendar management, scheduling, and document preparation.
• Strong written and verbal communication abilities, with attention to detail and accuracy in correspondence and reporting. French and English.
• Proficiency with office productivity tools (e.g., Microsoft Office), and comfort working with digital files and databases.
• Ability to manage sensitive information with discretion, maintain confidentiality, and demonstrate sound judgment.
• Proven capability to prioritize tasks, meet deadlines, and handle multiple responsibilities in a fast-paced environment.
• Professional interpersonal skills for interacting with executives, clients, and internal teams in a respectful and service-oriented manner.
• Experience supporting senior leadership or working in an executive assistant or senior administrative role, ideally within financial services or a related industry.
• Relevant post-secondary education in business administration, office management, or a related field, or equivalent professional experience.