Accounts Receivable Specialist

Accounts Receivable Specialist

UB Personnel Inc. is currently recruiting an experienced Accounts Receivable Specialist, Vaughan for one of our clients. The ideal candidate will have strong experience in accounts receivable, collections, account reconciliations, and payment processing, with excellent attention to detail and communication skills.

Responsibilities

• Monitor customer accounts and track outstanding balances.
• Generate and distribute customer account statements regularly or upon request.
• Record and reconcile incoming payments, including cheques, wire transfers, EFTs, and credit card payments.
• Review invoices generated through the billing system and ensure they are accurately reflected in the accounting system.
• Follow up with customers regarding overdue invoices and manage collection activities.
• Investigate and resolve billing discrepancies in coordination with the billing team.
• Maintain accurate customer account records and payment histories.
• Prepare accounts receivable aging reports and provide regular updates to the Controller.
• Prepare collection forecasts based on outstanding receivables and customer payment trends.
• Perform account reconciliations and resolve payment allocation issues.
• Support month-end and year-end closing activities related to accounts receivable.
• Assist with audit requests by preparing supporting documentation and reports.
• Collaborate with internal departments to resolve account inquiries and payment issues.

Qualifications

• 5+ years of experience in Accounts Receivable or a similar accounting role.
• Strong understanding of accounts receivable processes, collections, and reconciliations.
• Experience with accounting systems such as QuickBooks, SAP, Oracle NetSuite, Microsoft Dynamics 365, or similar software.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent attention to detail and organizational skills.
• Strong problem-solving abilities.
• Professional written and verbal communication skills.
• Ability to communicate effectively with customers regarding account and payment matters.

Key Skills

• Accounts receivable
• Account reconciliation
• Collections and payment follow-up
• Payment processing and allocation
• AR aging and reporting
• Billing reconciliation
• Microsoft Excel
• Data accuracy and attention to detail
• Customer communication
• Problem solving

Preferred Experience

• Experience working with a separate billing system integrated with accounting software.
• Experience working in a high-volume accounts receivable environment.