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Added 2 days ago
P
Assistant Community Manager
Parkbridge
Wasaga Beach, ON
- Full-time
Parkbridge, an operating platform of QuadReal Property Group, is Canada’s leader in modular housing and the largest builder, owner, and operator of residential land lease communities in the…
Added 2 days ago
QP
Assistant Community Manager
QuadReal Property Group
Wasaga Beach, ON
- Full-time
Parkbridge, an operating platform of QuadReal Property Group, is Canada’s leader in modular housing and the largest builder, owner, and operator of residential land lease communities in the…
Added 2 days ago
T
Property Management Assistant
Townline
Vancouver, BC
- Full-time
We are seeking a Property Management Assistant to join our team at Townline. Working alongside a collaborative and experienced team, you will play an important role in supporting daily…
Added 2 days ago
NR
Senior Property Manager
Niagara Region
ON · Niagara, ON
- Full-time
Provides supervision, direction, leadership, guidance and training to Property Managers and Assistant Property Managers for day to day property management and to resolve complex housing…
Added 3 days ago
TG
Property Management Assistant
Townline Group of Companies
Vancouver, BC
- $55,000 to $62,000 CAD / year
- Full-time
We are seeking a Property Management Assistant to join our team at Townline. Working alongside a collaborative and experienced team, you will play an important role in supporting daily…
Added 5 days ago
MC
Program Support Officer (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Provide back up for support staff and the assistant to the Associate Dean where required.
Added 5 days ago
F
Senior Property Administrator
Fitzrovia
Toronto, ON
- Full-time
The opportunity: Fitzrovia is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio of buildings across Ontario, Quebec,…
Added 5 days ago
LA
Property Manager
LyvWell Apartments
New Westminster, BC
- Full-time
Supervises and coordinates the daily operations of an apartment community including, but not limited to, the general administration, leasing and occupancy, maintenance of the property and…
Added 5 days ago
TU
Residence Life Manager
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Reports to the Assistant Director, Residence Life. Works in cooperation with Facilities and Maintenance Services team, Residence Front Desk, Residence Administration and other area…
Added 5 days ago
F
Senior Property Administrator
Fitzrovia
Toronto, ON
- Full-time
The opportunity: Fitzrovia is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio of buildings across Ontario, Quebec,…
Added 5 days ago
UO
Residence Life Manager
University of British Columbia
Kelowna, BC · UBCO | Nechako Residence (NCH)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Reports to the Assistant Director, Residence Life. Works in cooperation with Facilities and Maintenance Services team, Residence Front Desk, Residence Administration and other area…
Added 6 days ago
LA
Property Manager
LyvWell Apartments
New Westminster, BC
- Full-time
Supervises and coordinates the daily operations of an apartment community including, but not limited to, the general administration, leasing and occupancy, maintenance of the property and…
Added 8 days ago
HA
Administrative Assistant
Holland America/Princess Alaska-Yukon Land Operations
Dawson City, YT
- Full-time
- Temporary
…that support the entire organization. As an administrative assistant, you perform a variety of support tasks that helps the management team and all departments. You work closely with the…
Added 8 days ago
NP
Rental Property Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Job Summary: Under the direction of the Real Estate Specialist or their designee, the Property Assistant coordinates the maintenance and occupancy of Town-owned and leased housing…
Added 9 days ago
UP
Development Assistant
UBC Properties Trust
Vancouver, BC
- $65,000 to $70,000 CAD / year
- Full-time
…provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to develop institutional buildings for UBC…
Added 11 days ago
MG
Administrative Assistant - The Pavilion Apts.
Monroe Group Ltd.
Pavilion 1, BC
- Full-time
We are seeking an Administrative Assistant who can provide admin support to our management team and has the personality to positively interact with our applicants, residents, and…
Added 11 days ago
NP
Rental Property Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Job Summary: Under the direction of the Real Estate Specialist or their designee, the Property Assistant coordinates the maintenance and occupancy of Town-owned and leased housing…
Added 15 days ago
W
Housing Assistant
Wasauksing
McDougall, ON · Parry Island, Ontario
- Full-time
records, supports housing applications and tenant files, coordinates communications with tenants and contractors, and assists with housing inspections and project administration. The…
Added 15 days ago
TC
Administrative Assistant (By-law Enforcement)
The City of Belleville
Belleville, ON
- Full-time
ADMINISTRATIVE ASSISTANT (BY-LAW ENFROCEMENT)
Added 16 days ago
CO
Administrative Assistant (By-law Enforcement)
City of Belleville
Belleville, ON
- Full-time
ADMINISTRATIVE ASSISTANT (BY-LAW ENFROCEMENT)
Added 16 days ago
GS
FT- Property Manager Assistant (Toronto)
Good Shepherd Hamilton & Toronto
Toronto, ON
- Full-time
This position will report to the Property Manager. The Property Manager Assistant enhances the dignity and quality of life of our clients, visitors and staff by providing support to the…
Added 16 days ago
GS
FT - Property Manager Assistant (Toronto)
Good Shepherd Centres
Toronto, ON
- $27.85 to $30.43 CAD / hour
- Full-time
This position will report to the Property Manager. The Property Manager Assistant enhances the dignity and quality of life of our clients, visitors and staff by providing support to the…
Added 18 days ago
CA
Customer Service Representative (Part-Time)
Centurion Asset Management Inc.
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 1 month ago
MG
Assistant Community Manager - Landmark Village Apts.
Monroe Group Ltd.
Landmark, MB
- Full-time
OUR IDEAL CANDIDATE has experience in Affordable Housing Apartment Management. Should possess strong communication skills, both verbal and written, be able to multi-task, meet deadlines and…
Added 1 month ago
MG
Assistant Community Manager FT
Monroe Group Ltd.
Pavilion 1, BC
- Full-time
The Assistant Community Manager is responsible, under the direction of the Community Manager, for all phases of the property operations, and to act as main point of contact in the absence…

UBC Properties Trust

Development Assistant

Vancouver, BC, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 13, 2026
Posting language: English
Posted: Oct 14, 2026

Original job description

The Company

UBC Properties Trust (UBCPT) was established in 1988 to build financial legacy and create innovative spaces for learning and living at UBC. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to develop institutional buildings for UBC and advise on land use and development. We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes (UBC staff and faculty rentals) and Wesbrook Properties (market rental).

The Team

The diverse neighbourhoods at UBC allows for our team to develop various asset classes including ground-oriented retail targeting the academic core, retail serving Wesbrook Neighbourhood, office, market rental housing and faculty and staff housing. All rental buildings constructed by UBCPT are managed internally, including both residential and non-residential. The market value of the portfolio is in the region of $2 billion+. Our portfolio has been growing consistently over the past 20 years, and there is an anticipated push to increase our product delivery in the next few years with more residential, mixed-use and office projects in the pipeline.

Since 2004, the Development team has also managed the development of major institutional projects on UBC’s behalf, ranging from academic research, lab and teaching facilities to sports and student housing complexes, ranging in size and value from $5 million to $500 million. Over this time, UBCPT has developed 9.7 million square feet of institutional space on the Vancouver and Kelowna campuses with a total project value over $3 billion. UBCPT currently has institutional projects in various stages of development with a value of over $3 billion.

The Opportunity

You will work closely with the Vice President and Director of Development and other team members by providing administrative assistance and support on a day-to-day basis. This position significantly contributes to the overall objective of ensuring UBC projects are efficiently tracked and organized to set the team up for success. You will be responsible for coordinating team meetings, managing contracts status, keeping everyone apprised of meeting times and locations, revising contracts and project documentation, taking meeting minutes and following up on assignments. You are comfortable working in a fast-paced environment and have excellent interpersonal and communication skills. You are comfortable being independent and resourceful to produce high quality work that has been thoroughly self-reviewed. You enjoy solving problems and taking the initiative to improve processes. You take pride in your relationship-building skills and are adaptable and resilient in changing environments.

 

Key Responsibilities

You will support the development team in its execution of unique, high profile and challenging projects.
Prepare, process, and document all project communications. i.e., Request for Proposals (RFP), Letter of Intent (LOI), incoming and outgoing contracts, change orders, and purchase orders.
Coordinate meeting arrangements, which include calendar invites, audiovisual requirements, meeting documents, catering, booking boardrooms, and attend meetings as requested and produce meeting minutes as needed.
Organize and maintain project files, databases and subsequently archive project documentation.
You will manage travel arrangements, manage calendars and prepare expense reports.
Coordinate, procure, and administer Furniture and Signage scopes of work.
Facilitate the procurement process for a range of consultants and contractors 
Engage in proactive liaison with municipal staff throughout the permitting process, monitoring municipal requirements and facilitating effective communication
Other tasks and duties to support the team as assigned.

Competencies And Qualifications

Must be proficient in Microsoft Office applications with intermediate skills level in Microsoft Excel.
Familiarity with Adobe Acrobat Pro, and the ability to annotate documents.
Strong written and verbal communication skills, including proofreading.
Ability to multitask and prioritize key tasks in a fast-paced environment
Ability to adapt and be flexible with changing deadlines and priorities 
Strong ability to organize meetings and at times, take meeting minutes.
Strong organizational skills and the ability to prioritize multiple tasks as needed.
Be able to self-manage one’s time to ensure critical deadlines are always met.
Ability to solve problems and meet targets with changing parameters.
Ability to be proactive and identify potential issues as they arise.
Ability to build and maintain relationships with internal and external groups.
Ability to work independently and as part of a team.
Demonstrate professionalism and a strong work ethic.
Present a positive and friendly attitude as a representative of UBC Properties Trust.

Compensation And Benefits Package

At UBC Properties Trust, our benefits exemplify our values and focus on health, family, learning, hard work, and tenure. Some benefits we have to offer (among others we have):

Full Extended Benefits (health, dental, and vision)
Hybrid work environment (4 days in-office, 1 day at home)
A health and wellness spending account
RRSP Contribution
Annual performance-based bonus and retention compensation
Pet-friendly office
Minimum 3 weeks paid vacation (increases with tenure) and 10 paid sick days

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More about this job

Responsibilities

Provide day-to-day administrative support to the development team, including coordinating meetings, managing calendars and travel, preparing expenses, and maintaining project files and documentation. Process project communications and contracts, support procurement and furniture and signage scopes, liaise with municipal staff during permitting, and track follow-up actions and deadlines.

Requirements

Candidates must be proficient in Microsoft Office, have intermediate Excel skills, and be familiar with Adobe Acrobat Pro and document annotation. They should demonstrate strong communication, proofreading, organization, prioritization, and problem-solving abilities, and be able to work independently and collaboratively in a fast-paced environment.

Skills

Microsoft Office
Microsoft Excel
Adobe Acrobat Pro
Document Annotation
Written Communication
Verbal Communication
Proofreading
Meeting Coordination
Minute Taking
Organization
Time Management
Prioritization
Problem Solving
Contract Administration
Procurement Coordination
Relationship Building

Benefits

Extended Health, Dental, And Vision Benefits
Hybrid Work Environment
Health And Wellness Spending Account
RRSP Contributions
Annual Performance-Based Bonus
Retention Compensation
Pet-Friendly Office
Minimum Three Weeks Of Paid Vacation
Ten Paid Sick Days

Visa sponsorship

Not detected in the job text

Keywords

Development Administration
Project Communications
Request For Proposals
Letters Of Intent
Contracts
Change Orders
Purchase Orders
Meeting Coordination
Meeting Minutes
Project Documentation
Project Files
Databases
Calendar Management
Travel Arrangements
Expense Reports
Furniture Procurement
Signage Procurement
Consultant Procurement
Contractor Procurement
Municipal Permitting
Microsoft Office
Microsoft Excel
Adobe Acrobat Pro
Document Annotation
Proofreading
Relationship Building

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