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Added 4 mins ago
SR
Sr. Leasing Manager
SmartCentres REIT
Vaughan, ON
- Full-time
Monitor all existing tenancies and their expires. Negotiate and complete extension agreements in advance of maturities;
Added 1 hour ago
Project Manager (Renewal)
Region of Waterloo
Kitchener, ON
Knowledge of and ability to comply with policies, procedures, collective agreements, insurance regulations, and legislation (e.g., health and safety, industrial and construction, building…
Added 1 hour ago
Director, Water and Wastewater Infrastructure Management
Region of Waterloo
Kitchener, ON
Supervises a Manager of Hydrogeology and Water Programs; Manager of Engineering and Planning; Manager of Infrastructure and Program Planning; Manager of Development Engineering; and…
Added 1 hour ago
T
Business Systems Analyst II
TD
Toronto, ON
- Full-time
May support the development of business cases including benefits identification, RFI/RFP and service level agreements with vendors/suppliers consistent with technology…
Added 1 hour ago
B
Mortgage Specialist
BMO
Fort St. John, BC
- Full-time
Executes routine tasks (e.g. service requests, transactions, queries, etc.) within relevant service level agreements.
Added 2 hours ago
C
Business Development Manager
Cisco
Ottawa, ON
- Full-time
Business Development Manager – Offsets, Industrial Participation, Industrial Cooperation, and Local Content
Added 2 hours ago
IB
Manager, Human Resources (Calgary or Edmonton)
Indigo Books & Music
Calgary, AB
- $90,000 to $110,000 CAD / year
- Full-time
By collaborating with HR Centres of Excellence, the Manager, Human Resources – Retail ensures the effective delivery of core HR processes - including Staffing, Performance & Potential,…
Added 2 hours ago
C
Business Development Manager
Cisco
Toronto, ON
- Full-time
Business Development Manager – Offsets, Industrial Participation, Industrial Cooperation, and Local Content
Added 2 hours ago
C
Business Development Manager
Cisco
Winnipeg, MB
- Full-time
Business Development Manager – Offsets, Industrial Participation, Industrial Cooperation, and Local Content
Added 2 hours ago
C
Business Development Manager
Cisco
Ottawa, ON
- Full-time
Business Development Manager – Offsets, Industrial Participation, Industrial Cooperation, and Local Content
Added 2 hours ago
C
Business Development Manager
Cisco
Montreal, QC
- Full-time
Business Development Manager – Offsets, Industrial Participation, Industrial Cooperation, and Local Content
Added 2 hours ago
NH
Business Development Management - Private Label
Naturally Home Grown Foods
Surrey, BC
- Up to $110,000 CAD / year
- Full-time
The Business Development Manager – Private Label is responsible for driving the growth and expansion of Naturally Homegrown Foods’ private-label and contract manufacturing business across…
Added 2 hours ago
BC
Project Manager
BELFOR CANADA INC.
Hamilton, ON
- $75,000 CAD / year
- Full-time
Reporting to the General Manager, the Project Manager is the main generator of revenue for the branch. This position’s primary responsibility is to manage and oversee all emergency and…
Added 2 hours ago
T
Business Systems Analyst II
TD
Toronto, ON
- Full-time
May support the development of business cases including benefits identification, RFI/RFP and service level agreements with vendors/suppliers consistent with technology…
Added 2 hours ago
M
Buyer - Procurement Services
Metrolinx
Canada
- Full-time
Under the supervision of the Senior Portfolio Manager, Pre-Construction Services & Program Management, The Buyer – Procurement Services will coordinate and administer a variety of…
Added 3 hours ago
Manager, Talent Partnerships
Later
Vancouver, BC
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Added 3 hours ago
CM
Sport & Exercise Medicine Physician
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Burnaby, BC
- Contract
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SC
Sector Design Manager – ALTO project / Cadence
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Montreal, QC
- Full-time
Support the Utilities Manager in negotiating solutions with utility owners, including diversions, protections, and access arrangements, and in securing interface agreements.
Added 4 hours ago
EC
Quality Coordinator
Eaton Corporation
Milton, ON
- Full-time
…require accommodations, please let the recruiter or hiring manager know so that we can work to make reasonable adjustments that best suit your…
Added 4 hours ago
S
Service Partner Program Specialist - ONSITE
SCIEX
Vaughan, ON
- Full-time
This position reports to the Sr. Manager, Global Service Processes, is part of the Global Service Support team, and will be ONSITE at our facility in Concord, Canada.
Added 4 hours ago
Procurement Manager
I M P Group International Inc.
Amherst, NS
The Procurement Manager is responsible for planning, managing, and delivering all procurement activities for the IMP Aerostructures manufacturing operation. This role ensures the timely…
Added 5 hours ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…processes. Working closely with the Head of Department and Manager, Business Operations, manages the administrative functions of Faculty Hiring and ARPT. Co-Director of the Department HSE…
Added 5 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
…and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and…
Added 5 hours ago
D
Service Partner Program Specialist - ONSITE
Danaher
Concord, ON
- Full-time
This position reports to the Sr. Manager, Global Service Processes, is part of the Global Service Support team, and will be ONSITE at our facility in Concord, Canada.
Added 5 hours ago
B
Specialist, Supply Chain (Systems & Avionics)
Bombardier
Dorval, QC
- Full-time
Support/coach Procurement Agents in their contracts negotiations, the commercial agreements and product changes negotiations, as well as the contracts amendments;

UBC Properties Trust

Leasing Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: · A minimum of 2 years’ experience in the real estate or property management industries.
Posting language: English
Posted: Oct 5, 2026

Original job description

The Opportunity

The Property Leasing Coordinator reports to the Property Manager and will be responsible for the promotion of our portfolio and community and assisting tenants with all tasks required to help smooth their transition to our neighbourhoods. You will be in regular contact with the UBC Housing and Relocation Services office who deal with faculty/staff rental programs, loan programs, realtors, other information and more.

The role ensures all tenants and prospective tenants receive personalized service from the start and develop strong relations during tenancy. We provide exceptional, tailored customer service to the faculty and staff of UBC, and so excellent communication skills, both verbal and written, is essential. You will be the first point of contact for leasing matters, and therefore will need to respond promptly and demonstrate professionalism at all times.

Key Responsibilities (include, but are not limited to):

Answer phone enquiries and respond promptly to emails regarding potential tenancy questions, including office walk-in’s
Communicate with applicants regarding suite availability and ensure follow-up is completed to waitlist inquiries, promptly
Conduct suite viewings and building tours in order to promote leasing and minimize vacancy
HRS (UBC Housing and Relocation Services) Office requirements
Tracking all phone, emails, walk-ins and record in spreadsheet
Co-ordinate with Housing Programs Coordinator: Applicant tracking for housing (Update weekly/ad hoc spreadsheet)
Tracking Client/VIP
Updating vacancy spreadsheet
Provide HRS Office with any Ad Hoc Information Request from VGH
Communicate with applicants and ensure follow-up is completed to waitlist inquiries and suite availability information
Complete and review:
o Confirmation of UBC employment and VGH eligibility
o Prepare new lease
o Track lease agreement end dates
o Input Accounting forms into Yardi
Assists Property Administrators with parking and storage audits
Assist and provide information to management for future development projects about housing trends, requirements, suggestions.
Participating in regular marketing meetings as requested
Participate in weekly VGH operations meetings
Other administrative tasks that may be required as directed by the Property Manager

Competencies and Qualifications

· A relevant Diploma or Degree.

· A minimum of 2 years’ experience in the real estate or property management industries.

· Communicates effectively and professionally, both oral and written

· Develops and sustains cooperative working relationships, professional phone manner

· Mature and self-motivated team player

· Allocates one’s time effectively and manages tight deadlines

· Able to resolve problems using facts and sound reasoning

· Proficiency with MS Office

· Experience with Yardi Voyager is an asset.

· Demonstrated knowledge of all governing legislation such as Residential Tenancy Act; Human Rights Code; Personal Information Protection Act of British Columbia; Building code, Fire Code and Occupational Health and Safety.

Apply About employer

More about this job

Responsibilities

Respond to tenant and applicant inquiries, manage waitlists and availability information, conduct suite viewings and building tours, and prepare and track lease documentation. Maintain leasing and vacancy records, support audits and development planning, and coordinate with UBC Housing and Relocation Services and other stakeholders.

Requirements

A relevant diploma or degree and at least two years of experience in real estate or property management are required. Candidates should have strong communication and organizational skills, proficiency with Microsoft Office, and knowledge of applicable tenancy, human rights, privacy, building, fire, and occupational health and safety legislation; Yardi Voyager experience is an asset.

Skills

Customer Service
Verbal Communication
Written Communication
Professional Phone Manner
Applicant Tracking
Lease Preparation
Suite Viewings
Building Tours
Waitlist Management
Spreadsheet Management
Time Management
Problem Solving
Microsoft Office
Yardi Voyager
Residential Tenancy Legislation
Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Property Leasing
Property Management
Real Estate
Tenant Relations
Applicant Tracking
Waitlist Management
Suite Availability
Lease Agreements
Lease End-Date Tracking
Vacancy Tracking
Suite Viewings
Building Tours
Customer Service
UBC Housing and Relocation Services
VGH Eligibility
Yardi Voyager
Microsoft Office
Accounting Forms
Parking Audits
Storage Audits
Residential Tenancy Act
Human Rights Code
Personal Information Protection Act of British Columbia
Building Code
Fire Code
Occupational Health and Safety
Housing Programs
Marketing
Development Planning

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