Jobs in Canada

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Added 11 mins ago
V
Senior Software Engineer
Veem
Ottawa, ON
- Full-time
Added 11 mins ago
S
Coordinator, Revenue Services
Sanya’k̓ula
Burnaby, BC
- Full-time
A level of education, training and experience equivalent to a recognized professional accounting designation (Chartered Accountant, Certified General Accountant or Certified Management…
Added 12 mins ago
Associate Manager, New Concepts (Product Development)
HelloFresh
Toronto, ON
This means a minimum of 2 days in office per week, with most teams in office between 2-3 days a week
Added 26 mins ago
E
Model Risk Governance Specialist
eTeam
Montreal, QC
- Contract
Added 26 mins ago
IW
Plan Manager
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Added 26 mins ago
IW
Plan Manager
IG Wealth Management
ON · Ontario, Canada
- Full-time
Added 26 mins ago
IW
Senior Specialist Software Engineering
IG Wealth Management
ON · Ontario, Canada
- Full-time
Added 26 mins ago
IW
Senior Specialist Software Engineering
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Added 26 mins ago
PC
Senior Associate, Internal Controls and Risk Management – Financial Services (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
Added 26 mins ago
SI
Intern, Trade Promotion Management Business and Data Analyst
Saputo Inc.
Georgetown, ON
- Full-time
Added 26 mins ago
SI
Intern, Trade Promotion Management Business and Data Analyst
Saputo Inc.
Mississauga, ON
- Full-time
Added 26 mins ago
ML
Executive Director
Muskoka Lakes Chamber of Commerce
Bala, ON
- Other
Added 26 mins ago
JH
Client Service Associate
Jackson Hewitt Tax Service Inc.
Williamsburg, ON
- Full-time
Added 26 mins ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
Added 26 mins ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Laval, QC
- Full-time
Added 26 mins ago
AC
Commercial Underwriter
Aviva Canada
Ottawa, ON
- Full-time
Added 26 mins ago
IF
Senior Business Analyst (Bilingual Spanish/English)
International Financial Data Services (IFDS)
Toronto, ON
- Full-time
Added 26 mins ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Quebec, QC
- Full-time
Added 26 mins ago
HC
Client Service Administrator - Victoria, BC - Saanich Plaza
HearingLife Canada
Saanich, BC
- Full-time
Added 26 mins ago
SS
Model Risk Governance Specialist
Soho Square Solutions
Montreal, QC
- Contract
Added 26 mins ago
M
Senior Investment Consultant I
Marsh
Toronto, ON
- Full-time
This role will be based in Toronto and offers a hybrid work arrangement, requiring a minimum of three days per week in the office · All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 26 mins ago
RJ
Compliance Officer, RJLU
Raymond James Ltd.
Toronto, ON
- Full-time
RJLU is a cross-border firm registered in the U.S · broker-dealer or Canadian cross-border dealer highly desired
Added 26 mins ago
GC
Senior CPA
Gondaliya CPA
Mississauga, ON
- Full-time
Cross-border corporate files, consultation-to-close experience and corporate records work.
Added 26 mins ago
M
Senior Retirement Consultant
Marsh
Montreal, QC
- Full-time
This role will be based in Montreal and offers a hybrid work arrangement, requiring a minimum of three days per week in the office · All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 26 mins ago
RG
Accounts Receivable & Accounts Payable Administrator
RecruitPod Global
Markham, ON
- $80,000 to $85,000 CAD / year
- Full-time
Note: MUST have someone with exceptional Jonas experience.

Closed listing

UBC Properties Trust

Property Administrator, VGH

Vancouver, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Nov 2, 2026
Posting language: English
Posted: Oct 3, 2026

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Original job description

Archived listing. The details below describe a past opening.

This role is available immediately due to an internal promotion.

The Team: Village Gate Homes

Since 2001, Village Gate Homes has developed, leased and managed rental housing for UBC’s full-time, permanent faculty and staff. Village Gate Homes manages rental apartments, city homes and townhomes across 19 buildings. All buildings are located in the Hawthorn Place or Wesbrook Place neighbourhoods at UBC. New buildings in the development pipeline are expected to be added to the portfolio over the next few years.

Current Residential Housing: Azalea, Sumac, Cascara, Gardenia, Tamarack, Larkspur, Dahlia, Magnolia, Nobel and Webber House, Cypress and Pine House, Mundell, Oakwood, Evolve, Echo, Theory, and Symphony for a total of approx. 1,400 units.

Current Retail & Student: David Strangway with seven (7) commercial tenants and MBA House with four (4) commercial tenants & eighty-one (81) graduate-student rental accommodations.

The Opportunity

Reporting to the Property Manager, the Property Administrator supports the day-to-day administration of the portfolio and provides project support to the property management team. The successful candidate will be solutions-oriented, responsive to tenant and business needs, and comfortable working in a fast-paced environment. Because the role may be the first point of contact for tenant matters, excellent written and verbal communication skills, sound judgement, diplomacy and professionalism are essential. The ideal candidate is flexible, adaptable and able to provide coverage for other team members as needed, including during vacations.

Key Responsibilities

Assist team with daily and recurring tasks and ongoing projects as and when needed
Collect and monitor all monthly rental income, correspond with tenants regarding increases, changes or outstanding charges, and communicate new or revised tenant charges to the accounting department.
Respond to resident requests (e.g., suite repairs) and assist the Property Managers in working with residents to resolve problems and complaints.
Liaise with Resident Caretakers, Property Managers and service providers regarding all tenant suite repairs, move-ins and move-outs, maintenance, inspections etc., and ensure tenants are notified and permissions for suite entries obtained.
Obtain quotes and organize suite renovations with trades and upon receiving approvals from Property Managers
Maintain property management filing system and electronic data files, verify and update all tenant, lease and building information.
Regularly communicate with tenants to keep up to date insurance and employment information
Apprise Property Managers regarding daily activities and review/direct incoming correspondence appropriately.
Organize and manage the collection and distribution of keys for rental suites and building service areas and maintain Keyscan fob system.
Draft and send emailers and notices to tenants regarding building rules, regulations and other information pertaining to the buildings and their operation
Daily monitor outlook inboxes as requested by Property Managers.
Other tasks and duties, as assigned.

Competencies And Qualifications

A relevant degree or diploma, or equivalent combination of education and experience.
A minimum of 2 years’ experience in administration in an office environment
A minimum of 1 year experience in the real estate or property management industries is an asset.
Multi-tasking ability – capable of prioritizing multiple tasks and carrying them out calmly and efficiently.
Proficiency with MS Office
Experience with Yardi Voyager is an asset.
Demonstrated knowledge of all governing legislation such as Residential Tenancy Act; Human Rights Code; Personal Information Protection Act of British Columbia; Building code, Fire Code and Occupational Health and Safety is an asset

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About employer

More about this job

Responsibilities

Support the property management team with daily portfolio administration, including rental income and tenant charge tracking, tenant communications, records maintenance, and correspondence. Coordinate repairs, inspections, move-ins and move-outs, suite renovations, and key and fob management while helping resolve resident concerns.

Requirements

A relevant degree or diploma, or equivalent education and experience, and at least two years of office administration experience are required. Real estate or property management experience, proficiency with Microsoft Office, and knowledge of applicable tenancy, human rights, privacy, building, fire, and occupational safety legislation are assets; Yardi Voyager experience is also an asset.

Skills

Property Administration
Tenant Relations
Rental Income Monitoring
Lease Administration
Property Management
Maintenance Coordination
Move-In And Move-Out Coordination
Vendor Coordination
Renovation Coordination
Records Management
Microsoft Office
Yardi Voyager
Keyscan Fob System
Written And Verbal Communication
Multitasking
Knowledge Of Residential Tenancy Legislation

Visa sponsorship

Not detected in the job text

Keywords

Village Gate Homes
Property Administration
Property Management
Residential Housing
Commercial Tenants
Rental Income
Tenant Charges
Tenant Relations
Lease Information
Suite Repairs
Maintenance
Inspections
Move-Ins
Move-Outs
Suite Renovations
Service Providers
Resident Caretakers
Microsoft Office
Yardi Voyager
Keyscan
Residential Tenancy Act
Human Rights Code
Personal Information Protection Act Of British Columbia
Building Code
Fire Code
Occupational Health And Safety
Records Management
Tenant Insurance Information
Tenant Employment Information

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Jobs in Canada