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Added 15 mins ago
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 15 mins ago
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Animal Health Technician - Part-time Occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
Under the general supervision of the manager of the Animal Resources Division, the incumbent performs animal care-related duties, technical procedures and administrative duties related to…
Added 15 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 15 mins ago
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Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 15 mins ago
Prepared Foods - Clerk Department Second Deli
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Moncton, NB
…Carte Department. Supervise the Deli/A La Carte Department and staff in the absence of the Manager. Actively contribute to an environment of employee and customer…
Added 15 mins ago
SD
Beauty Manager, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Osoyoos, BC
- Full-time
Sells to customers and coaches / mentors staff in selling skills
Added 44 mins ago
BT
Senior Manager
Baker Tilly Canada
Walkerton, ON
- Full-time
We are looking for a Senior Manager to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate…
Added 45 mins ago
SS
Licensed Practical Nurse | Part-time | Nights
Sienna Senior Living
Edmonton, AB
- Part-time
Reporting to the Wellness Manager, the Licensed Practical Nurse is a critical role within our communities as it impacts the lives of residents.
Added 1 hour ago
CC
Retail Shift Leader
Canna Cabana
Canmore, AB
- Part-time
Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 1 hour ago
CC
Retail Store Manager
Canna Cabana
AB · Christy's Corner, Edmonton, AB
- Full-time
The Retail Store Manager at St Albert Trail NW, Edmonton, AB is responsible for the daily operations and profitability of the establishment according to set goals and business objectives.…
Added 1 hour ago
CC
Retail Shift Leader
Canna Cabana
Canmore, AB
- Full-time
Support the Store Manager and Assistant Store Manager with daily operations and assume leadership responsibilities in their absence.
Added 1 hour ago
Property Manager
Realstar
Côte-Saint-Luc, QC
Realstar is seeking a Property Manager who will oversee the property’s performance by maximizing profitability and maintaining standards within operational and budgetary objectives. The…
Added 1 hour ago
BC
Registered Practical Nurse - Pre-Admission
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager the successful applicant will be responsible for comprehensive nursing care in the surgical program and must meet the following criteria:
Added 1 hour ago
BC
Medical Radiation Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
Centralized Education Fund - Opportunities for continuing education and staff development
Added 1 hour ago
BC
Manager, After Hours Operations
Brant Community Healthcare System
Brantford, ON
- Full-time
The Manager, After Hours Operations is visible and accessible to staff in order to respond to requests for assistance and guidance when staff encounter complex situations requiring…
Added 1 hour ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 1 hour ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 1 hour ago
BC
Registered Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Centralized Education Fund - opportunities for continuing education and staff development
Added 1 hour ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Centralized Education Fund – opportunities for continuing education and staff development.
Added 1 hour ago
BC
Personal Support Worker - Surgical (B5)
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager Surgical (B5) you will work under the direction and supervision of a regulated healthcare provider. You will be responsible for providing direct quality personal…
Added 1 hour ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 1 hour ago
BC
RPN Inpatient Rehabilitation
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager, the successful applicant will be responsible for comprehensive nursing care in the Rehabilitation program.
Added 1 hour ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Centralized Education Fund – opportunities for continuing education and staff development.
Added 1 hour ago
AVRCE Spare Bus Drivers October 2026 1
Nova Scotia Regional Centres for Education & CSAP
Berwick, NS
…courteously and professionally with students, parents/guardians, and staff. Please upload with application a current Driver…
Added 1 hour ago
AVRCE Substitute Teacher November 2026
Nova Scotia Regional Centres for Education & CSAP
Berwick, NS
…reviewed by Annapolis Valley Regional Centre for Education staff and you will be emailed regarding your…

Closed listing

UBC Properties Trust

Property Administrator, VGH

Vancouver, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Nov 2, 2026
Posting language: English
Posted: Oct 3, 2026

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Original job description

Archived listing. The details below describe a past opening.

This role is available immediately due to an internal promotion.

The Team: Village Gate Homes

Since 2001, Village Gate Homes has developed, leased and managed rental housing for UBC’s full-time, permanent faculty and staff. Village Gate Homes manages rental apartments, city homes and townhomes across 19 buildings. All buildings are located in the Hawthorn Place or Wesbrook Place neighbourhoods at UBC. New buildings in the development pipeline are expected to be added to the portfolio over the next few years.

Current Residential Housing: Azalea, Sumac, Cascara, Gardenia, Tamarack, Larkspur, Dahlia, Magnolia, Nobel and Webber House, Cypress and Pine House, Mundell, Oakwood, Evolve, Echo, Theory, and Symphony for a total of approx. 1,400 units.

Current Retail & Student: David Strangway with seven (7) commercial tenants and MBA House with four (4) commercial tenants & eighty-one (81) graduate-student rental accommodations.

The Opportunity

Reporting to the Property Manager, the Property Administrator supports the day-to-day administration of the portfolio and provides project support to the property management team. The successful candidate will be solutions-oriented, responsive to tenant and business needs, and comfortable working in a fast-paced environment. Because the role may be the first point of contact for tenant matters, excellent written and verbal communication skills, sound judgement, diplomacy and professionalism are essential. The ideal candidate is flexible, adaptable and able to provide coverage for other team members as needed, including during vacations.

Key Responsibilities

Assist team with daily and recurring tasks and ongoing projects as and when needed
Collect and monitor all monthly rental income, correspond with tenants regarding increases, changes or outstanding charges, and communicate new or revised tenant charges to the accounting department.
Respond to resident requests (e.g., suite repairs) and assist the Property Managers in working with residents to resolve problems and complaints.
Liaise with Resident Caretakers, Property Managers and service providers regarding all tenant suite repairs, move-ins and move-outs, maintenance, inspections etc., and ensure tenants are notified and permissions for suite entries obtained.
Obtain quotes and organize suite renovations with trades and upon receiving approvals from Property Managers
Maintain property management filing system and electronic data files, verify and update all tenant, lease and building information.
Regularly communicate with tenants to keep up to date insurance and employment information
Apprise Property Managers regarding daily activities and review/direct incoming correspondence appropriately.
Organize and manage the collection and distribution of keys for rental suites and building service areas and maintain Keyscan fob system.
Draft and send emailers and notices to tenants regarding building rules, regulations and other information pertaining to the buildings and their operation
Daily monitor outlook inboxes as requested by Property Managers.
Other tasks and duties, as assigned.

Competencies And Qualifications

A relevant degree or diploma, or equivalent combination of education and experience.
A minimum of 2 years’ experience in administration in an office environment
A minimum of 1 year experience in the real estate or property management industries is an asset.
Multi-tasking ability – capable of prioritizing multiple tasks and carrying them out calmly and efficiently.
Proficiency with MS Office
Experience with Yardi Voyager is an asset.
Demonstrated knowledge of all governing legislation such as Residential Tenancy Act; Human Rights Code; Personal Information Protection Act of British Columbia; Building code, Fire Code and Occupational Health and Safety is an asset

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About employer

More about this job

Responsibilities

Support the property management team with daily portfolio administration, including rental income and tenant charge tracking, tenant communications, records maintenance, and correspondence. Coordinate repairs, inspections, move-ins and move-outs, suite renovations, and key and fob management while helping resolve resident concerns.

Requirements

A relevant degree or diploma, or equivalent education and experience, and at least two years of office administration experience are required. Real estate or property management experience, proficiency with Microsoft Office, and knowledge of applicable tenancy, human rights, privacy, building, fire, and occupational safety legislation are assets; Yardi Voyager experience is also an asset.

Skills

Property Administration
Tenant Relations
Rental Income Monitoring
Lease Administration
Property Management
Maintenance Coordination
Move-In And Move-Out Coordination
Vendor Coordination
Renovation Coordination
Records Management
Microsoft Office
Yardi Voyager
Keyscan Fob System
Written And Verbal Communication
Multitasking
Knowledge Of Residential Tenancy Legislation

Visa sponsorship

Not detected in the job text

Keywords

Village Gate Homes
Property Administration
Property Management
Residential Housing
Commercial Tenants
Rental Income
Tenant Charges
Tenant Relations
Lease Information
Suite Repairs
Maintenance
Inspections
Move-Ins
Move-Outs
Suite Renovations
Service Providers
Resident Caretakers
Microsoft Office
Yardi Voyager
Keyscan
Residential Tenancy Act
Human Rights Code
Personal Information Protection Act Of British Columbia
Building Code
Fire Code
Occupational Health And Safety
Records Management
Tenant Insurance Information
Tenant Employment Information

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