Jobs in Canada

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Added 14 mins ago
NF
Policy Administration Specialist, Corporate Underwriting
Northbridge Financial
Toronto, ON
- Full-time
- Other
We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it
Added 29 mins ago
LH
2600002987 - Medical Affairs Associate
Lakeridge Health
Oshawa, ON
- Internship
…including onboarding and orientation, as well as Department Chief administrative support for several Medical Departments. You will work closely with Medical Leaders and Credentialed Staff…
Added 30 mins ago
FOH Management - General Manager
Northland Properties
Langley (District), BC · Langley, BC
Highly organized with great planning and administrative skills
Added 30 mins ago
G
Claims Adjuster Senior Liability
Gallagher
Toronto, ON
- Full-time
Added 45 mins ago
T
Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
Vancouver, BC
- Full-time
Added 45 mins ago
T
Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
Richmond, BC
- Full-time
Added 45 mins ago
T
Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
White Rock, BC
- Full-time
Added 45 mins ago
T
Personal Banking Associate Trainee - Korean Language Skills an Asset
TD
Surrey, BC
- Full-time
Added 45 mins ago
F
Structural Material Controller
Fluor
Vancouver, BC
- Full-time
The position provides basic administrative work processes, technical knowledge, and direction as listed. This role has the responsibility to promote Fluor’s competitiveness within the…
Added 45 mins ago
F
Civil Material Controller
Fluor
Vancouver, BC
- Full-time
The position provides basic administrative work processes, technical knowledge, and direction as listed. This role has the responsibility to promote Fluor’s competitiveness within the…
Added 45 mins ago
Accounting and Finance Administrator
SSP
Kelowna, BC
…provide support in finance, accounting and human resources administrative functions within an airport setting. This is an on-site role with occasional…
Added 45 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Montrose, BC
Added 59 mins ago
C
Accounts Payable Technician
Corbec
Kirkland, QC
- Full-time
Work-life balance: Enjoy one work-from-home day per week
Added 59 mins ago
JH
General Manager - Remote Resort (Relocation - Mountain Region)
JRoss Hospitality Recruiters
AB · Alberta, Canada
- Full-time
Added 59 mins ago
GF
Credit Administrator
GM Financial
Burnaby, BC
- Full-time
Added 59 mins ago
CO
By-Law and Licensing Clerk
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Part-time
Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (i.e., files maintenance, word processing, computerized spreadsheet…
Added 59 mins ago
J
Head trainer/consultant
JobsMedia.io
Saint-Lin - Laurentides, QC · St-Lin, QC
- Contract
Provide the required administrative documentation for the mandate (e.g., invoices, evaluation questionnaires).
Added 59 mins ago
WB
Senior Specialist: Administrative - Salary
Whistler Blackcomb
Whistler, BC
- Temporary
Added 59 mins ago
CO
Animal Shelter Attendant
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Provide administrative support and cash handling duties including processing transactions, inventory, and maintenance of records relating to intake, licensing, and adoption.
Added 59 mins ago
CR
Night Attendant- Casual
COGIR Real Estate
Saskatoon, SK
- Part-time
To handle various administrative and introductory accounting duties;
Added 59 mins ago
LH
Physiotherapist
Lifemark Health Group
London, ON
- $36.92 to $54.14 CAD / hour
- Full-time
…manage your own work schedule and caseload. Additionally, full administrative, clinical, and IT support is…
Added 59 mins ago
MG
Pharmacy Technician
Michael Garron Hospital
Toronto, ON
- Temporary
Added 59 mins ago
MG
Pharmacy Technician
Michael Garron Hospital
Toronto, ON
- Full-time
Added 59 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Vaughan, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 59 mins ago
CS
Youth Experience Coordinator (Mississauga)
Circuit Stream
Mississauga, ON
- $22 CAD / hour
- Internship
Before camps start, plan and organize camp activities, including tours, guest speakers, extracurriculars, and graduation, and handle the administrative and logistical work behind them.

UCB

Executive Assistant

Oakville, ON, Canada

This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually.

Apply on careers.ucb.com About employer

Applications open in a new tab.

Job details

Pay: This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually.
Posting language: English
Posted: Nov 10, 2026

Original job description

Make your mark for patients

We are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide high-level support to the Canadian Leadership Team while helping ensure our leaders, workplace, and key business activities operate smoothly.

About the role

You will serve as a trusted partner to senior leaders, anticipating needs, managing competing priorities, and exercising sound judgment with minimal direction. In addition to executive support, you will coordinate leadership meetings, executive visits, and office operations while handling confidential information with professionalism and discretion.

Who you’ll work with

You will work closely with the Canadian Leadership Team and collaborate with colleagues across UCB’s Canadian, Regional, and Global organizations. You will also partner with internal support functions, external stakeholders, vendors, and executive offices to deliver an organized and positive experience.

What you’ll do

Manage complex calendars and competing priorities for multiple senior leaders.
Coordinate leadership meetings, off-sites, executive visits, agendas, minutes, and follow-up actions.
Arrange domestic and international travel and prepare detailed executive itineraries.
Prepare executive communications, presentations, briefing materials, and confidential correspondence.
Manage purchase orders, invoices, expense reports, and departmental budget tracking.
Oversee office operations, vendors, facilities, supplies, meeting spaces, and workplace events.

Interested? For this role, we’re looking forward to the following

Minimum requirements

Post-secondary education in Business Administration, a related field, or equivalent experience
Minimum of 5+ years of progressive Executive Assistant experience.
Minimum of 2+ years supporting leadership teams or senior executives.
Minimum of 5+ years have experience and highly proficient in Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to work in office 5 days a week

Preferred requirements

Experience coordinating leadership meetings, off-sites, and executive visits.
Experience within pharmaceutical, biotechnology, or another highly regulated industry.
Experience working within a global, matrixed organization.
Proficiency with SAP, Adobe, and AI tools such as Copilot.
Demonstrated discretion when managing confidential organizational and employee information.
Bilingual proficiency in English and French is an asset.
Strong problem-solving skills and a continuous-improvement mindset.
Ability to remain organized, responsive, and composed in a fast-paced environment.

This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.

We’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

Why work with us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.

We are committed to fostering an inclusive, accessible environment, where all employees and members feel valued, respected, and supported. We are committed to meeting the accessibility needs of persons with disabilities.

If you require an accommodation for the recruitment/interview process (e.g. alternate formats of materials, accessible meeting rooms or other accommodation), please contact HRAnswers@ucb.com and we will work with you to meet your needs.

Please note that our hiring process includes the use of artificial intelligence (AI). All final hiring decisions are made by our hiring teams.

Apply on careers.ucb.com About employer

More about this job

Responsibilities

The Executive Assistant will provide high-level support to the Canadian Leadership Team by managing complex calendars, coordinating meetings, and handling executive travel. Additionally, the role involves overseeing office operations, managing departmental budgets, and preparing confidential communications and presentations.

Requirements

Candidates must have at least 5 years of progressive experience as an Executive Assistant, including 2 years supporting senior leadership. Proficiency in Microsoft Office suite and the ability to work on-site 5 days a week are mandatory requirements.

Skills

Executive support
Calendar management
Travel coordination
Communication
Presentation preparation
Budget tracking
Office operations
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
SAP
Adobe

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Biopharmaceutical
Neurology
Immunology
Calendar Management
Travel Itineraries
Purchase Orders
Expense Reports
Budget Tracking
Facilities Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
SAP
Adobe
Copilot
AI Tools
Confidentiality
Stakeholder Management
Vendor Management
Matrixed Organization
Regulatory Compliance
Business Administration
Office Operations
Professionalism
Communication
Problem-solving

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Work requirements

Jobs in Canada