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Added 12 mins ago
AR
Executive Housekeeper - Maternity Coverage - 12 month term - Comfort Inn Kingston Hightway 401
Algonquin Resort
Kingston, ON
- Full-time
Ensures hotel is in compliance with all federal, provincial and local laws, including Health and Safety, ESA and Human Rights.
Added 12 mins ago
AR
Housekeeping Supervisor
Algonquin Resort
Cambridge, ON
- Full-time
The Housekeeping Supervisor is generally responsible for assisting the Executive Housekeeper, in managing housekeeping operations to include rooms, public areas and back of the house area…
Added 12 mins ago
Executive Assistant
UCB
Oakville, ON
We are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide…
Added 28 mins ago
Security Analyst
Westerkirk
Calgary, AB
Added 28 mins ago
SC
General Manager, Food & Nutrition Services | Seniors' Living & Long-Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
Canadian Society of Nutrition Management (CSNM) Certification is required
Added 28 mins ago
C
Executive Chef
Cook
Toronto, ON
- Full-time
Now, if you were to come on board as one of our Executive Chef, we’d ask you to do the following for us:
Added 28 mins ago
TU
Utilities Electrical Engineer
The University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…applicable Acts, Regulations, and Codes and to maintain regulatory compliance. The UEE will participate in the BC One Call program at UBC and be on the emergency call-out list, being…
Added 28 mins ago
M
Lead Salesforce Solution Architect, Specialty Health
McKesson
Mississauga, ON
- Full-time
Ensure solutions meet scalability, security, compliance, and reliability requirements.
Added 28 mins ago
FS
Assistant Plant Controller
Fresh Start Foods Canada Ltd.
Richmond, BC · Fresh Start West Richmond-British Columbia-FSW
- Full-time
Internal Controls & Audit Support: Monitor and refine internal control frameworks to mitigate risk, ensure GAAP/policy compliance, and coordinate internal and external audit documentation.
Added 28 mins ago
I
VP – Cybersecurity Governance, Risk & Compliance
Iceberg
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Location: Candidates must be based in the Greater Toronto Area
Added 28 mins ago
FE
Senior Manager Compensation Benefits
Future Electronics
Kirkland, QC
- Full-time
Lead annual compensation cycles - merit, bonus/variable pay planning, market adjustments, executive compensation analysis
Added 28 mins ago
GE
Blaze Bar & Grill Line Cook - AM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor the Line Cook is responsible for preparing and serving a multitude of hot and cold menu items that…
Added 28 mins ago
GE
Casino Kitchen Helper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor the Casino Dishwasher is responsible for maintaining sanitary conditions within the food services…
Added 43 mins ago
Chef & Kitchen Manager
Inuvialuit Regional Corporation
NT · ISR, Northwest Territories
Available for early morning shifts
Added 58 mins ago
Director, Financial Operations & Procurement - Financial Services and Planning - FT Admin
Humber College
Toronto, ON
Campus/Location: North Campus; minimum 4 days in office and 1 hybrid day · The incumbent must have a minimum of 7 years of related experience and should demonstrate the following:
Added 58 mins ago
I
Analyste comptable / Accounting Analyst
Ilagiisaq-FCNQ
Baie-D'Urfé, QC
- Full-time
Added 58 mins ago
Managing Director - Employer Health and Insurance
Bayshore
Mississauga, ON
· Act as the senior leader and advocate for the Employer Health & Insurance segment, influencing executive stakeholders and ensuring alignment with Bayshore's broader strategic priorities.
Added 58 mins ago
M&
Entry-Level Commercial Real Estate Agent
Marcus & Millichap
Vancouver, BC
- Full-time
A clear path to grow into a top producer, market leader, or executive
Added 1 hour ago
OR
Senior Specialist Inventory Management
OSL Retail Services Inc
Mississauga, ON
- Other
…qualifications required of employees assigned to this job. In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our…
Added 1 hour ago
O
Staff Security Risk Analyst
Okta
Toronto, ON
- $128,000 to $176,000 CAD / year
- Full-time
Identify, assess, monitor, and report on operational, security, and compliance risks.
Added 1 hour ago
National Client Success Account Manager
Kandor
Mississauga, ON
…across Canada. This is a senior, Toronto-based role with a high executive profile, split roughly 60% national account leadership and service delivery, 40% business…
Added 1 hour ago
FS
Assistant Plant Controller
Fresh Start Foods Canada Ltd.
Richmond, BC
- Full-time
Internal Controls & Audit Support: Monitor and refine internal control frameworks to mitigate risk, ensure GAAP/policy compliance, and coordinate internal and external audit documentation.
Added 1 hour ago
F
Analyste comptable / Accounting Analyst
FCNQ-Ilagiisaq
Baie-D'Urfé, QC
- Full-time
Added 1 hour ago
Senior Director, IT Operations and Cybersecurity
VIA HFR - VIA TGF Inc
Ottawa, ON · Montreal, QC · Toronto, ON · Quebec, QC
A university degree in a relevant discipline, or an equivalent combination of education, professional development and significant relevant executive experience.
Added 1 hour ago
Manager on Site (MOS)
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Executive Director, and in collaboration with the Leadership Team, the Manager on Site (MOS) is responsible for overseeing the operations of Klinic during the evening and…

UCB

Executive Assistant

Oakville, ON, Canada

This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually.

Apply on careers.ucb.com About employer

Applications open in a new tab.

Job details

Pay: This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually.
Posting language: English
Posted: Nov 10, 2026

Original job description

Make your mark for patients

We are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide high-level support to the Canadian Leadership Team while helping ensure our leaders, workplace, and key business activities operate smoothly.

About the role

You will serve as a trusted partner to senior leaders, anticipating needs, managing competing priorities, and exercising sound judgment with minimal direction. In addition to executive support, you will coordinate leadership meetings, executive visits, and office operations while handling confidential information with professionalism and discretion.

Who you’ll work with

You will work closely with the Canadian Leadership Team and collaborate with colleagues across UCB’s Canadian, Regional, and Global organizations. You will also partner with internal support functions, external stakeholders, vendors, and executive offices to deliver an organized and positive experience.

What you’ll do

Manage complex calendars and competing priorities for multiple senior leaders.
Coordinate leadership meetings, off-sites, executive visits, agendas, minutes, and follow-up actions.
Arrange domestic and international travel and prepare detailed executive itineraries.
Prepare executive communications, presentations, briefing materials, and confidential correspondence.
Manage purchase orders, invoices, expense reports, and departmental budget tracking.
Oversee office operations, vendors, facilities, supplies, meeting spaces, and workplace events.

Interested? For this role, we’re looking forward to the following

Minimum requirements

Post-secondary education in Business Administration, a related field, or equivalent experience
Minimum of 5+ years of progressive Executive Assistant experience.
Minimum of 2+ years supporting leadership teams or senior executives.
Minimum of 5+ years have experience and highly proficient in Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to work in office 5 days a week

Preferred requirements

Experience coordinating leadership meetings, off-sites, and executive visits.
Experience within pharmaceutical, biotechnology, or another highly regulated industry.
Experience working within a global, matrixed organization.
Proficiency with SAP, Adobe, and AI tools such as Copilot.
Demonstrated discretion when managing confidential organizational and employee information.
Bilingual proficiency in English and French is an asset.
Strong problem-solving skills and a continuous-improvement mindset.
Ability to remain organized, responsive, and composed in a fast-paced environment.

This positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.

We’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

Why work with us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.

We are committed to fostering an inclusive, accessible environment, where all employees and members feel valued, respected, and supported. We are committed to meeting the accessibility needs of persons with disabilities.

If you require an accommodation for the recruitment/interview process (e.g. alternate formats of materials, accessible meeting rooms or other accommodation), please contact HRAnswers@ucb.com and we will work with you to meet your needs.

Please note that our hiring process includes the use of artificial intelligence (AI). All final hiring decisions are made by our hiring teams.

Apply on careers.ucb.com About employer

More about this job

Responsibilities

The Executive Assistant will provide high-level support to the Canadian Leadership Team by managing complex calendars, coordinating meetings, and handling executive travel. Additionally, the role involves overseeing office operations, managing departmental budgets, and preparing confidential communications and presentations.

Requirements

Candidates must have at least 5 years of progressive experience as an Executive Assistant, including 2 years supporting senior leadership. Proficiency in Microsoft Office suite and the ability to work on-site 5 days a week are mandatory requirements.

Skills

Executive support
Calendar management
Travel coordination
Communication
Presentation preparation
Budget tracking
Office operations
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
SAP
Adobe

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Biopharmaceutical
Neurology
Immunology
Calendar Management
Travel Itineraries
Purchase Orders
Expense Reports
Budget Tracking
Facilities Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
SAP
Adobe
Copilot
AI Tools
Confidentiality
Stakeholder Management
Vendor Management
Matrixed Organization
Regulatory Compliance
Business Administration
Office Operations
Professionalism
Communication
Problem-solving

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Work requirements

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