The Opportunity
Ulteig is seeking qualified candidates for a Proposal Developer – Renewables role in Canada to support the development of high-quality, client-focused technical proposals and project cost estimates within Enterprise Operational Services. This role is responsible for driving and managing the proposal process, coordinating pursuit teams, managing proposal schedules, developing compliant and compelling proposal content, supporting estimate development, and helping ensure proposal responses clearly address client requirements and differentiate Ulteig’s services. The Proposal Developer will collaborate closely with Sales, Technical Services, Field Services, Project Management, and other internal stakeholders while contributing to continuous improvement of proposal tools, templates, workflows, and best practices.
What You’ll Do
- Initiate and lead assigned Renewables proposal efforts from intake through final submission, including proposal planning, schedule development, stakeholder coordination, proposal document development, estimate development, color review facilitation, and final production.
- Review RFPs, proposal intake information, and client requirements to identify missing information, compliance needs, scope clarification needs, subcontractor needs, and potential RFI items.
- Develop proposal documents, supporting exhibits, and related sales materials using approved templates, Templafy content libraries, brand standards, and industry best practices.
- Research, analyze, write, edit, and organize proposal content to ensure responses are accurate, persuasive, client-focused, and compliant with solicitation requirements.
- Prepare proposal development plan (PDP), manage assignments, manage communication, and overall development and organization of the proposal response.
- Support estimate development by initiating the estimate draft, identifying required inputs, aligning proposal scope with estimate assumptions, and tracking updates from technical reviewers, estimators, and pursuit teams.
- Partner with Sales, Technical Services, Field Services, Project Management, Legal, Safety, Quality, Procurement, and other stakeholders to gather inputs and drive timely proposal completion.
- Facilitate proposal kickoff, progress, Pink/Green, Red, and Gold review activities, as appropriate for the opportunity type and pursuit strategy.
- Set up and maintain proposal collaboration tools, including Teams folders, group chats, Loop components, RFI logs, review trackers, and proposal schedule reminders.
- Manage proposal comments, revisions, approvals, signatures, and final PDF production to support on-time, compliant, and high-quality submissions.
- Coordinate final proposal packaging, electronic submission, and delivery to ensure compliance with all client instructions and deadlines.
- Support proposal closeout by saving final documents, identifying reusable content, communicating content updates, and contributing to lessons learned.
- Participate in continuous improvement efforts related to proposal workflows, tools, templates, standard content, resource libraries, and process documentation.
- Collaborate with technical stakeholders to refine and communicate project scope in a manner that addresses client needs while supporting a clear, compelling, and compliant proposal response.
- Manage/facilitate subcontractor elements of a proposal, as needed.
- Lead internal opportunity-specific meetings (i.e., proposal kickoff and progress meetings).
- Participate in the development of new processes, efficiency tools, and databases at the team and company level.
- No supervisory responsibilities.
- Perform other related duties as assigned.
What We Expect from You
Required Qualifications
- Associate or bachelor’s degree in communications, marketing, project management, engineering, technology, renewable energy, or a related field; or equivalent combination of education and experience.
- 2-6 years of experience in proposal development, project coordination, project management, technical writing, estimating support, engineering support, or related work in Power, Renewables, infrastructure, or consulting environments.
- Strong written and verbal communication skills, including the ability to organize technical information into clear, client-focused proposal content.
- Strong organizational skills with the ability to manage multiple deadlines, priorities, documents, and stakeholder inputs.
- Ability to work effectively across diverse teams, influence without direct authority, and communicate proactively to keep proposal activities moving forward.
- Comfort working through ambiguity, asking clarifying questions, identifying gaps, and helping determine a practical path forward.
- Ability to manage multiple concurrent pursuits in a fast-paced, deadline-driven environment.
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
- Must have permanent authorization to work in Canada
Preferred Qualifications
- Experience supporting proposals in the renewable energy, power delivery, engineering consulting, utility, EPC, or infrastructure markets.
- Demonstrates strong critical-thinking and problem-solving skills, including the ability to assess proposal requirements, identify risks or gaps, and develop practical solutions in collaboration with pursuit teams.
- Familiarity with Shipley color review processes or similar proposal development methodologies.
- Proficient computer skills with experience using CRM systems, Microsoft Loop, Templafy, proposal databases, or related content management tools; Adobe InDesign and/or Adobe Illustrator is a plus.
- Experience supporting scope and fee proposals, qualifications-based proposals, cost estimates, resumes, org charts, compliance matrices, or client-specific proposal packages.
- Demonstrates openness to innovation by learning and applying evolving proposal tools, automation, and AI-enabled workflows to improve quality, consistency, efficiency, and stakeholder experience.
- Excellent people skills with the ability to develop and foster lasting, effective working relationships with staff, management, and external stakeholders.
- Strong business acumen: project management, proposals, and consulting engineering.
- Client-centric behavior.
- Demonstrates ownership, follow-through, and accountability for assigned proposal responsibilities.
- Communicates proactively with stakeholders to keep proposal development moving forward.
- Maintains quality and attention to detail while balancing multiple priorities and deadlines.
- Works collaboratively, seeks clarity when information is incomplete, and helps drive tasks to completion.
As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.
What You Can Expect from Ulteig
Ulteig is a purpose-driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving problems for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.
We offer our team members:
• Flexible Workplace
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture
Our vision is to be the most trusted partner in transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation, and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients.
At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they work remotely, hybrid, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees can focus on what's important to them. If you would like to be a part of a company that empowers their employees, apply today!
Ulteig is a Drug-Free Workplace
ACHIEVE | GROW | COLLABORATE
Additional Opportunity Details:
Target Base Compensation Range for this role is $81,000 - $109,700 CAD
* Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role, and comparison to other employees already in this role
This position will be posted for a minimum of 3 days. It will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been canceled.
Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.
