Administrative Assistant (PL3)

Fredericton, NB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Experience: 1 - 2 years of experience working in an administrative support role.
Working hours: 36.25 hours per week
Posting language: English
Posted: Oct 27, 2026

Original job description

Discover

The Opportunity

Fredericton, NB

In-person

Administrative

Entry Level

Full-time

$22.64 - $26.82 / hour

Competition Number: 080-26.27

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Pension plan

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Closing Date: November 16, 2026 at 4:00 PM

Faculty of Law

The Faculty of Law supports a dynamic academic environment that combines research excellence, innovative teaching, and service to the legal community. Faculty members require responsive administrative support to assist with teaching preparation, research activities, and academic administration.

What We Offer

Full-time | Continuing | Fredericton | In office

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Additional Working Conditions

Possess a current Criminal Record Check, including a Vulnerable Sector Check.

Salary Range: $22.64 - $26.82 per hour

YOUR FOCUS

Reporting to the Director of the Law Clinic and Supervising Lawyer, the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established policies and general office procedures. This position will also provide direct assistance for the Supervising Lawyer and Director of the Law Clinic.

Answer, screen and transmit calls and messages to the appropriate contact.
Facilitate and refer walk-in inquiries to Supervising Lawyer and students.
Schedule intake and follow-up appointments for clients.
Maintain stock of public legal education materials for clients.
Keep statistics on phone calls received and client attendance and tabulate monthly.
Order and maintain office supplies for the Legal Clinic.
Pick up mail, stamp with date and distribute.
Prepare and transmit correspondence as instructed by the Supervising lawyer.
Manage client files using established office protocols for opening, closing and archiving computer files and hard copies.
Ensure client intake procedures are complete.
Check for conflicts of interest between clients and the UNB Legal Clinic.
Keep client database updated with information such as limitation periods and court/hearing dates.
Maintain and provide statistical and other data as required by the Supervising Lawyer and the Faculty of Law.
Participate in all administrative functions of the Legal Clinic.
Keep a roster of students to which files are assigned and maintain the filing system.
Arrange speaking and other events for the Supervising Lawyer and law students and book travel.

What You Bring

Post Secondary Education in Office Administration, Justice, Criminology or a related field.
1 - 2 years of experience working in an administrative support role.

Additional Strengths

A Legal Assistant Diploma from a recognized institute is considered an asset.
Experience working in a general law office, legal clinic, or similar would be considered an asset.
Exceptional computer skills and competency with email.
Previous experience with law office computer programs, including Office 365 and Teams.
Strong organizational skills, problem-solving skills, and interpersonal skills.
Ability to communicate verbally and in writing in English and French is considered an asset.
Understanding the importance of client confidentiality and solicitor-client privilege.
Ability to work with diverse communities.
Familiarity with cultural competence and trauma-informed practices.
Ability to prioritize workload.
Ability to work with Law Students in a teaching environment.

Apply About employer

More about this job

Responsibilities

Provide reception and clerical support for the UNB Legal Clinic, including handling inquiries, scheduling client appointments, maintaining files and databases, and completing intake and conflict checks. Support the Supervising Lawyer and Director with correspondence, statistics, supplies, student file assignments, events, and travel arrangements.

Requirements

Requires post-secondary education in Office Administration, Justice, Criminology, or a related field, plus 1–2 years of administrative support experience. A Legal Assistant Diploma and law office or legal clinic experience are assets; strong computer, organizational, problem-solving, and interpersonal skills, confidentiality awareness, and the ability to work with diverse communities and law students are also sought.

Skills

Reception
Administrative Support
Client Intake
Appointment Scheduling
Client File Management
Conflict-of-Interest Checks
Database Maintenance
Records Management
Statistical Reporting
Correspondence Preparation
Office Supply Management
Event Coordination
Travel Booking
Confidentiality
Organization
Interpersonal Communication

Benefits

Health Insurance
Dental Insurance
Paid Time Off
Pension Plan
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Justice
Criminology
Legal Assistant Diploma
Legal Clinic
Law Office
Reception
Administrative Support
Client Intake
Client Confidentiality
Solicitor-Client Privilege
Conflict of Interest
Client Files
Records Management
Office 365
Microsoft Teams
Email
Database Maintenance
Statistical Reporting
Appointment Scheduling
Correspondence
Event Coordination
Travel Booking
Cultural Competence
Trauma-Informed Practices
English Communication
French Communication

Report this job