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Added 5 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 5 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 5 hours ago
OC
Marketing And Business Development Coordinator
Options Consulting Solutions
Toronto, ON
- $68,000 to $73,000 CAD / year
- Full-time
Reporting to the Director in Marketing and working closely with the larger Marketing team, the Coordinator will partner with senior leadership and other key stakeholders to:
Added 5 hours ago
VC
Project Coordinator, Medical Quality Improvement
Vancouver Coastal Health
Vancouver, BC
- $32.44 to $46.64 CAD / hour
- Full-time
Come work as a Project Coordinator with Vancouver Coastal Health (VCH)!
Added 9 hours ago
LC
Marketing Coordinator
Loblaw Companies Limited
Calgary, AB
- Full-time
The Coordinator, Marketing role strategically builds the profile of Holt Renfrew and its product and experience offering through the development of exciting and high standard events, and…
Added 9 hours ago
HR
Marketing Coordinator
Holt Renfrew
Calgary, AB
- Full-time
The Coordinator, Marketing role strategically builds the profile of Holt Renfrew and its product and experience offering through the development of exciting and high standard events, and…
Added 11 hours ago
LC
Architectural Building Technology (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of…
Added 14 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 15 hours ago
H
Service Coordinator, Security
Houle
Burnaby, BC
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Burnaby or Victoria office.
Added 16 hours ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
The Commercial Management Coordinator supports the delivery of the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk…
Added 17 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 17 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 17 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Support operational planning, project tracking, and day-to-day business activities.
Added 17 hours ago
BC
Project Coordinator, Commissioning – Industrial West
Bird Construction
AB · Edmonton
- Full-time
Project Coordinator, Commissioning – Industrial WestProject Coordinator, Commissioning – Industrial West. This position is full-time, and based at the BHP Jansen Mine project near Jansen,…
Added 21 hours ago
T
Security Systems Installation Coordinator
Talencore
Markham, ON
- Full-time
…hiring a hands-on, detail-oriented Security Systems Installation Coordinator to support our installation team - from project coordination and equipment preparation to job-site…
Added 21 hours ago
DT
Business Development Coordinator
Dream Theory
Toronto, ON
- Full-time
We’re looking for a Business Development Coordinator who is organized, proactive, and relationship-oriented to help grow our client network and support new business opportunities. This role…
Added 23 hours ago
M
Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
You will work with internal teams, agencies, vendors, and project partners while building your understanding of marketing channels, CRM, campaign reporting, and the systems that support…
Added 1 day ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
We're looking for enthusiastic, organized and creative volunteers to support TIA's community development and youth programs. across TIA’s pillars by helping plan and facilitate workshops,…
Added 1 day ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our…
Added 1 day ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 1 day ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 1 day ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 day ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 day ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 day ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…

UNDP

Consultant – Museum, Events and Outreach Programme Coordinator

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

THE ORGANIZATIONAL SETTING

The International Civil Aviation Organization (ICAO), a United Nations specialised agency, sets international Standards and Recommended Practices (SARPs) for aviation safety, air navigation, security, and environmental protection. ICAO is a knowledge-based organization engaged in developing intellectual property. The Revenue and Product Management (RPM) Section is part of the Capacity Development and Implementation (CDI) Bureau, focusing on revenue-generating activities, including events, training, publications, periodicals, databases, websites, and printing. These activities support ICAO’s Strategic Objectives and related Programme Support. Through its museum, exhibitions and educational activities, ICAO connects visitors with aviation’s history, its contribution to society and the opportunities ahead.

The Consultant – Museum, Events and Outreach Programme Coordinator will help bring these experiences to life. The role combines museum and exhibition coordination, educational visits and events, and support for the rental of ICAO’s conference facilities in Montreal. It offers the opportunity to work with aviation specialists, industry partners, educators and young people, while contributing to plans for the museum’s next chapter as a space for learning, dialogue and engagement.

The position sits within the Revenue and Product Management Section of the Capacity Development and Implementation Bureau, which brings together aviation training, the Next Generation of Aviation Professionals programme, and capabilities in events, marketing and digital content. Reporting to the Chief, Revenue and Product Management Section, the consultant will work with colleagues across these areas to deliver engaging, well-organised activities. For facilities rental assignments, the consultant will receive functional guidance from the Head, Business Development Unit.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. expected results)

Coordinate museum operations and exhibitions to create a welcoming, reliable visitor experience.

Plan museum schedules, visitor bookings and day-to-day activities, with clear milestones and resource needs agreed with the Chief, Revenue and Product Management Section.
Coordinate the operation, upkeep and updates of the Airbus-sponsored Safety Exhibition through November 2027, working with Airbus, ICAO specialists and service providers.
Arrange visitor reception, tours and exhibition access with facilities and security colleagues, following safety, accessibility and security requirements.
Work with technical, creative and communications colleagues to develop clear, engaging exhibition content and visitor information.
Follow up maintenance requests, resolve practical delivery issues and keep the reporting officer informed of progress, resource needs and risks.

Function 2 (incl. expected results)

Develop engaging museum programming and help shape plans for the proposed ICAO Sky Hub.

Build a programming calendar of broadcasts, podcasts, webinars, SkyTalks, rotating exhibitions and events, identifying audiences, delivery teams and resources.
Help develop a rotating exhibition programme that keeps the museum fresh and encourages return visits, combining exhibits of different sizes and durations, including short displays linked to conferences, anniversaries and other aviation milestones. Coordinate partner proposals, schedules, content, installation and removal with the relevant teams.
Bring together speakers and colleagues in marketing, video production, ICAO TV, events and aviation training to coordinate activities and extend their reach through digital channels.
Develop practical proposals for the museum’s next chapter, including space requirements, costs, implementation steps and connections with existing programmes.
Work with the Resource Mobilization team to identify potential funding sources and donors for developing the Sky Hub concept within the museum.
Begin Sky Hub planning during the Airbus exhibition. Physical transformation will take place only after the exhibition concludes in November 2027, subject to approval, funding and facilities arrangements.
Identify potential content and exhibition partners, prepare proposals and coordinate follow-up. Content, sponsorships and partnership commitments require approval by authorised ICAO officials.

Function 3 (incl. expected results)

Support school visits and youth engagement that introduce young people to aviation and its career opportunities.

Coordinate school and group bookings, visit itineraries, access arrangements and practical information with educators and ICAO colleagues.
Support Aviation Futures Leaders/Ambassadors activities through participant scheduling, onboarding, tour rosters and briefings. The role coordinates activities without staff supervisory authority.
Arrange tours, educational sessions and career awareness activities, and prepare visitor materials for review by the Next Generation of Aviation Professionals Programme Manager and relevant specialists.
Help the Chief, Revenue and Product Management Section, and the Programme Manager develop museum-related youth activities. The Programme Manager retains responsibility for programme strategy, educational direction and mentorship design.
Gather participation data and feedback to improve visits. Follow safeguarding, consent, privacy and security procedures, and refer concerns to the responsible officials.

Function 4 (incl. expected results)

Support facilities rentals and help clients deliver successful events under the guidance of the Head, Business Development Unit.

Prepare rental estimates, quotations and invoices using approved rates and procedures, for review and processing by the responsible officials.
Coordinate client requirements, bookings and suppliers, and follow up service delivery. Procurement, expenditure and contractual commitments remain with authorised officials.
Track facility use, revenue and costs; analyse opportunities to improve rental performance and present findings to the Head, Business Development Unit.
Work with marketing and creative colleagues on brochures and other materials that promote ICAO’s rental facilities.

Function 5 (incl. expected results)

Build practical tools and records that help the museum’s activities continue smoothly beyond the assignment.

Create and maintain an operating manual, booking and programming procedures, calendars and templates, with a responsibility matrix showing who delivers, approves and supports each activity.
Maintain a partnership pipeline with contacts, opportunities, next steps and approval status, and keep shared records current.
Track attendance, educational reach, visitor feedback, programme delivery, rental activity and resource use. Prepare quarterly reports highlighting results, costs and opportunities for improvement.
Estimate costs and support needs for future activities, identifying scheduling conflicts and competing demands across museum, youth engagement and rental work.
Before completion or transfer of the assignment, provide a handover package with procedures, calendars, contacts, performance records, costs and outstanding actions. Brief the receiving colleagues and agree the handover with the reporting officer.

Function 6 (incl. expected results)

Undertake other related duties within the consultancy scope and agreed workplan.

Provide administrative, logistical and coordination support for museum, events, outreach and rental activities as assigned by the reporting officer.
Agree any changes to priorities, scope or delivery dates with the reporting officer, taking account of available time and resources.

QUALIFICATIONS AND EXPERIENCE

Educational background

Essential

A first-level university degree or equivalent in Event Management, Project Management, Business Administration, Museum Studies, Communications, International Relations, Aviation Management, Education or a related field. A college diploma (DEC), combined with an additional six (6) years of qualifying professional experience directly relevant to these fields, may be accepted in lieu of the first-level university degree.

Desirable

Additional coursework or certification in event, exhibition or programme coordination, visitor engagement or project management.

Professional experience and Knowledge

Essential

A minimum of six (6) years of progressively responsible experience in event, exhibition or programme coordination, including operational planning and delivery.
Experience coordinating visitor or public engagement activities and working with internal teams, external partners and service providers.
Experience preparing schedules, procedures and reports, and managing several activities and deadlines in a multicultural environment.
Experience with basic financial and performance tracking, including cost estimates, expenditure or revenue records, participation data and progress reports.
Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint) and collaborative document management tools such as SharePoint.
Ability to solve practical problems, communicate clearly and use sound judgement within established responsibilities.

Desirable

Experience in museum or exhibition delivery, educational outreach, school visits or youth engagement; familiarity with aviation is an asset.
Experience supporting venue rentals, supplier coordination, hybrid events, broadcasts or other digital programming.
Experience in the United Nations system, another international organization or the public sector, and familiarity with relevant administrative, procurement and financial frameworks.

Language Skills

Essential

Fluent reading, writing, and speaking abilities in English.

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

CONDITIONS OF EMPLOYMENT

The consultancy will be undertaken for the defined period specified in the contract, with an approved workplan, measurable deliverables, and agreed delivery dates. Any extension is subject to satisfactory performance, funding availability, and applicable ICAO rules. The consultancy does not include paid vacation or holiday days, insurance, or pension benefits. Consultants will not be paid for vacation days, sick days, or national holidays.

Remuneration will be determined in accordance with the applicable ICAO Band B consultancy rates and the qualifications and experience required for the assignment. The daily rate for Band B varies from CAD 248 to CAD 392. The consultant is expected to work full-time, on-site at ICAO Headquarters in Montreal, five days per week. Occasional evening and weekend work may be required for approved museum, outreach, and event activities.

This vacancy is subject to open recruitment. Interested candidates must complete an online application and provide examples of relevant event, exhibition, programme coordination or visitor engagement experience. Candidates will be assessed against the published qualifications and requirements of the assignment.

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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More about this job

Responsibilities

Coordinate museum operations, exhibitions, educational visits, youth activities, and event programming, while developing plans for the proposed ICAO Sky Hub. Support conference facility rentals, track performance and resources, and create procedures, records, reports, and handover materials.

Requirements

A first-level university degree in a relevant field is required, or a college diploma combined with six additional years of directly relevant experience. Candidates need at least six years of progressively responsible event, exhibition, or programme coordination experience, strong planning and reporting skills, Microsoft Office and SharePoint proficiency, and fluent English.

Skills

Event Coordination
Exhibition Coordination
Museum Operations
Programme Planning
Visitor Engagement
Educational Outreach
Youth Engagement
Project Coordination
Partner Coordination
Supplier Coordination
Budget and Revenue Tracking
Performance Reporting
Microsoft Office
SharePoint
Digital Programming
Financial Tracking

Visa sponsorship

Not detected in the job text

Keywords

Museum Operations
Exhibition Coordination
Event Management
Programme Coordination
Visitor Engagement
Educational Outreach
School Visits
Youth Engagement
Aviation
Facility Rentals
Venue Management
Partner Management
Supplier Coordination
Project Management
Operational Planning
Budget Tracking
Revenue Tracking
Performance Reporting
Microsoft Office Suite
Word
Excel
PowerPoint
SharePoint
Broadcasts
Podcasts
Webinars
Digital Programming
Hybrid Events
Safeguarding
Resource Mobilization

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