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Added 3 mins ago
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Full-time
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Unified Procurement Services Team (UPST)

Administrative Coordinator/Audit Assistant

NB, Canada
Chiasson Office, NB, Canada

Pay: The UMass President’s Office expects to pay within an approximate hiring range between $55,000 - $70,000 for this position.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Apply now Job no: 530341

Position type: Staff Full Time

Campus: UMass President's Office

Campus Location: Westborough

Department: University Auditor

Categories: Business & Financial Services, Administrative & Office Support, Internal Audit

Advertised: Oct 02 2026 Eastern Daylight Time

Applications Close

Pay Range:

The UMass President’s Office expects to pay within an approximate hiring range between $55,000 - $70,000 for this position. The specific pay for this position will be determined by the University based on consideration of all relevant factors when and if it decides to extend an offer of employment.

Job Summary

Under the guidance of Internal Audit Management and senior auditors, the AC/AA is a hybrid position that supports Internal Audit’s goals by taking part in audits to determine the adequacy and effectiveness of the University’s operations, compliance with policy and regulations, and systems of internal control as well as functioning as the Chief Audit Officer’s assistant who performs office administrative and clerical functions.

The AC/AA will be responsible for performing audit assignments in accordance with standards accepted and established by the University Board of Trustees, The Institute of Internal Auditors’ Standards for the Professional Practice of Internal Auditing and Code of Ethics (“Standards”), Internal Audit Policies and Procedures and applicable regulations. Assignments will include, but not be limited to, financial, operational, compliance and information technology audits.

Essential Functions

Administrative and Clerical Functions

Function as confidential assistant to Chief Audit Officer.
Support Chief Audit Officer’s Audit and Risk Committee and Board of Trustees responsibilities.
Interact with executives, Board members and their assistants.
Responsible for the preparation, handling and distribution of general and highly confidential correspondence and reports
Oversees office physical operations and related procedures on behalf of the Chief Audit Officer
Performs varied tasks which require a high degree of independent action, e.g.:

Manage and coordinate IA Management’s calendars.
Coordinate and schedule meetings and travel arrangements and provide detailed agendas/itineraries when required.
Perform purchasing, expense reimbursement and vendor management duties.
Maintain budget records and reconcile documents related for purchasing and the expenditure of funds.
Perform various record management tasks.
Maintain Internal Audit’s policies, procedures, web site and various databases and dashboards.

Audit Functions

With Oversight And Direction From Senior Staff And Management

Assist in research and the preparation of audit programs and audit procedures.
Accompany senior staff to interviews with University personnel.
Perform tests of internal controls and determines compliance with applicable regulations, policies and procedures.
Support management action plan process.
Interact with administrators, faculty, and staff.
Think critically and exercise professional skepticism, judgment and discretion.
Manage time to efficiently work on, meet milestones and complete assignments within budgeted time.

Other Functions

Perform special assignments and other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience)

Associate degree or equivalent.
Three or more years of experience as an administrative assistant, office manager or a similar position.
Possess ability to acquire, understand and utilize various IT systems and basic auditing skills, methods, concepts, Standards and tools.
Possess ability to understand regulations, policy and procedures for audit purposes.
Inquisitive and can demonstrate analytical skills.
Excellent interpersonal and communication skills, both oral and written.
Possess the ability to manage several tasks simultaneously and prioritize.
Effectively communicate results of audit tasks.
High level of professionalism and ability to handle confidential information with discretion.
Ability to take initiative, be adaptive and anticipate the needs of the Chief Audit Officer and department.
High level of proficiency using office equipment (copier/scanner, telephone, fax, etc.) personal computers and various business software applications, such as Microsoft Office Suite, including Outlook Email, Word, Excel, and PowerPoint, Zoom and Slack.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience)

Bachelor’s degree in accounting, finance, business administration, information technology or related discipline
Audit experience
Higher education experience

Working Conditions

Typical office environment.
May require occasional in-state travel to all UMass campuses, the Boston central office and other University locations.
May require periodic extended hours, nights and weekends, as necessary.

Additional Details

All offers are contingent on the successful completion of a background check.

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Search results

Position Location Closes Administrative Coordinator/Audit Assistant UMass President's Office Open until filled Under the guidance of Internal Audit Management and senior auditors, the Administrative Coordinator/Audit Assistant is a hybrid position that supports Internal Audit’s goals by taking part in audits to determine the adequacy and effectiveness of the University’s operations, compliance with policy and regulations, and systems of internal control as well as functioning as the Chief Audit Officer’s assistant who performs office administrative and clerical functions.

Expression of interest

No expression of interest currently available

Current opportunities

Position Location Closes Administrative Coordinator/Audit Assistant UMass President's Office Open until filled Under the guidance of Internal Audit Management and senior auditors, the Administrative Coordinator/Audit Assistant is a hybrid position that supports Internal Audit’s goals by taking part in audits to determine the adequacy and effectiveness of the University’s operations, compliance with policy and regulations, and systems of internal control as well as functioning as the Chief Audit Officer’s assistant who performs office administrative and clerical functions.

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The University of Massachusetts President’s Office welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

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More about this job

Responsibilities

Provide confidential administrative support to the Chief Audit Officer, including coordinating calendars, meetings, travel, correspondence, purchasing, budgets, records, and department systems. Assist senior auditors with research, interviews, internal control testing, compliance assessments, and management action plans across financial, operational, compliance, and IT audits.

Requirements

Requires an associate degree or equivalent and at least three years of experience in administrative support, office management, or a similar role. Candidates should have strong communication, analytical, organizational, and confidentiality skills, proficiency with common office software, and the ability to learn audit methods and systems; a relevant bachelor’s degree and audit or higher education experience are preferred.

Skills

Administrative Support
Internal Auditing
Audit Program Preparation
Internal Controls Testing
Regulatory Compliance
Financial Auditing
Operational Auditing
Information Technology Auditing
Calendar Management
Meeting and Travel Coordination
Budget Reconciliation
Records Management
Analytical Skills
Professional Skepticism
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Internal Audit
Financial Audit
Operational Audit
Compliance Audit
Information Technology Audit
Internal Controls
Audit Programs
Audit Procedures
Institute of Internal Auditors Standards
Code of Ethics
Regulatory Compliance
Risk Committee
Board of Trustees
Chief Audit Officer
Microsoft Office
Outlook
Word
Excel
PowerPoint
Zoom
Slack
Budget Reconciliation
Purchasing
Expense Reimbursement
Vendor Management
Records Management
Calendar Management
Travel Coordination
Confidential Correspondence
Higher Education

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