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Added 3 hours ago
WC
Housing Services Coordinator (2026-410-HHS)
WoodGreen Community Services
Toronto, ON
- Full-time
This position is accountable to the Manager, Tenant Resolutions and Housing Operations for the daily management of the physical, administrative and operational components of the housing…
Added 5 hours ago
RC
Sales & Events Coordinator
River Cree Resort & Casino
Spruce Grove, AB
- Full-time
Administrative support for the Sales Manager and Sr. Sales Manager. Responsible for managing less complex group/catering-related opportunities. Ensures business is turned over properly and…
Added 5 hours ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · City of Langley, BC
- Contract
Aston Carter's large client in Langley is seeking an Operations Coordinator to join their team! This individual will support a busy Operations team with high-volume, time-sensitive data…
Added 5 hours ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · City of Langley, BC
- Full-time
This Operations Coordinator role supports a busy Operations team with high-volume, time-sensitive data entry, order processing, Excel updates, staff orders, and general operational…
Added 10 hours ago
AH
Supply Coordinator
Alberta Health Services
AB · Edmonton, AB
- Part-time
…for RAH DTC OR, OSC OR, UAH OR, STO OR, MAZ OR, the Supply Coordinator is required to perform numerous duties related to customer service and supply chain operations. The role includes but…
Added 11 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 14 hours ago
ME
Project Engineer - Electrical Construction
Mass. Electric Construction Co.
Toronto, ON
- Full-time
As a Project Engineer, you will be responsible for the administrative and technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong…
Added 16 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
As a Business Administrative Coordinator, you will work directly alongside our Operations Manager, supporting daily business activities while collaborating with multiple departments across…
Added 20 hours ago
CH
Occupational, Health and Safety Coordinator
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
The Coordinator, Occupational Health and Safety plays an integral role in supporting the Health and Safety team, as well as the Manager, Occupational Health and Safety, to provide a great…
Added 21 hours ago
SM
Clinical Coordinator – Abbotsford, BC
Snore MD
Abbotsford, BC
- Full-time
Clinic Coordinator / MOA / Medical Office Assistant / Office Administrator / Administrative Assistant / Customer Service Representative / Coordinator
Added 22 hours ago
M
Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Marcon is looking for a Marketing Coordinator to help bring approved marketing plans to life across our development portfolio. Working with the Marketing Manager and cross-functional…
Added 23 hours ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
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Saint-Paul, NB · St.-Paul, NB
- Full-time
…position will respond to inquiries related to technical and administrative tax issues from phone calls and emails. Specialists in this position will provide service to internal and external…
Added 23 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This…
Added 23 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
As our organization continues to grow, we are looking for an experienced, resourceful, and compassionate Office Coordinator who can help strengthen our operations, support our caregivers,…
Added 23 hours ago
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Athletics & Recreation Coordinator
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Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 23 hours ago
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Volunteer
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Toronto, ON
- Full-time
…contribute to outreach efforts, social media content, or basic administrative tasks that help strengthen TIA’s impact in the…
Added 1 day ago
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Director of Training and Prevention / Dir Child & Family Services
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…ensures representation for all areas in agency-wide policy and administrative activities, alignment of the Child Welfare Training Academy, Families First Prevention Services Act (FFPSA),…
Added 1 day ago
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Administration and Events Coordinator *email to apply*
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Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
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Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 1 day ago
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RMA Coordinator
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REGISTERED NURSE (RN), PATIENT CARE COORDINATOR
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Material Coordinator (Fabrication) - Industrial West
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Edmonton, AB · Nisku, AB
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Material Coordinator (Fabrication) - Industrial WestThis position is based out of our Nisku, AB location.
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
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Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 day ago
MB
Merchandising Coordinator/ Coordonnateur, Marchandisage
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- Full-time
Under the general direction of the Director of merchandising, Watches the Merchandising Coordinator supports day-to-day merchandising operations by managing product setup, order processing,…
Added 1 day ago
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JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
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- $55,000 to $60,000 CAD / year
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The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…

Unified Procurement Services Team (UPST)

Operations Coordinator

NB, Canada
Chiasson Office, NB, Canada

The UMass President’s Office expects to pay within an approximate hiring range between $45,000 - $60,000 for this position. · Full-time

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Job details

Pay: The UMass President’s Office expects to pay within an approximate hiring range between $45,000 - $60,000 for this position.
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Apply now Job no: 530367

Position type: Staff Full Time

Campus: UMass President's Office

Campus Location: Westborough

Department: Collaborative Services Center

Categories: Administrative & Office Support

Advertised: Oct 08 2026 Eastern Daylight Time

Applications Close

Pay Range:

The UMass President’s Office expects to pay within an approximate hiring range between $45,000 - $60,000 for this position. The specific pay for this position will be determined by the University based on consideration of all relevant factors when and if it decides to extend an offer of employment.

Primary Work Location:

Westborough, MA

Normal Work Schedule

Monday – Friday 8:30a-5:00p May have to work occasional holidays, weekends, and nights. This position is primarily onsite in our Westborough MA office due to hands-on operational responsibilities; however, a hybrid schedule may be available for certain administrative tasks based on business needs.

Job Summary

The Operations Coordinator supports daily office operations in Westborough, MA by coordinating building access and visitor management and partnering with property management and vendors to keep the workplace clean, safe, and fully operational. The role also supports meetings and events (including room scheduling, setup, and event logistics), manages mailroom and office supply functions, enters and tracks procurement requests and invoices, and helps document procedures and communicate operational updates.

Essential Functions

General Operational Support:

Provide front office reception support and handle incoming phone calls and inquiries.
Support building access control system software, including badge & access requests, visitor management, and document processes.
Coordinate facility maintenance and repairs with property management and third‑party vendors; submit, track, and follow up on work orders to completion.
Oversee minor maintenance tasks (e.g., appliance cleaning, minor furniture repairs) and escalate vendor repairs when necessary.
Manage office equipment and coordinate service support as needed.
Conduct routine walkthroughs and respond to issues to ensure common areas and workspaces are clean, safe, and fully operational.
Maintain emergency supplies and assist with emergency procedures and office preparedness activities.
Coordinate surplus/disposal activities and ensure compliance with recycling/disposal policies.
Enter requisitions, purchase orders, and vendor invoices; track approvals and follow up on outstanding requests.
Perform other operational tasks and errands as assigned; provide support to departments without dedicated onsite resources.

Event Support

Support the online event reservation system (Robin) by reviewing, coordinating, approving or declining, and scheduling meeting room and event reservations, while providing general operational support.
Manage event coordination work order submissions (Salesforce) and coordinate the facilities, room configuration, cleaning, A/V, and other operational support needed and be primary contact who submits information in Robin
Support Administration and Finance (A&F) event planning by coordinating outside reservation scheduling and preparing or placing shopping and supply orders for A&F events.
Set up and break down rooms and furniture for meetings, trainings, and events.
Provide light A/V support for meetings and events and escalate complex issues to the IT department.

Mailroom & Office Supply Operations

Lead mailroom and shipping activities: receive, sort, route incoming mail and packages; process outgoing mail and shipments.
Manage inventory, procurement, and restocking of essential office and building supplies; perform weekly errands to maintain stock levels.

Operational Procedures And Communications

Assist in developing, documenting, and implementing operational procedures to improve office workflows and building operations.
Maintain and update operations calendars.
Communicate operational updates to occupants and stakeholders.
Provide administrative and operational support to all departments, including backup coverage for routine administrative functions and other duties as needed.

Other Functions

Perform other responsibilities as required

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience)

Associate’s degree or equivalent experience.
A minimum of five years’ operations support experience within a high-paced office environment.
Excellent communication skills including verbal and written.
Knowledge of office procedures and equipment.
Proficient with Microsoft office applications.
Demonstrated ability to:
- Work effectively with all members of the organization and outside constituents.
- Organize, set priorities, and multi-task with minimal supervision.
- Manage competing priorities and deadlines.
- Ensure compliance of university policies/procedures.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience)

Bachelor’s degree
A general understanding of accounting and purchasing principles.
Creative thinking, offering input and suggestions to improve efficiency and effectiveness.

Working Conditions

Typical Office environment
Must be able to lift up to 50 pounds
May have to work occasional holiday, weekends, and nights.

Additional Details

All offers are contingent on the successful completion of a background check.

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Search results

Position Location Closes Operations Coordinator UMass President's Office Open until filled The Operations Coordinator supports daily office operations in Westborough, MA by coordinating building access and visitor management and partnering with property management and vendors to keep the workplace clean, safe, and fully operational. The role also supports meetings and events (including room scheduling, setup, and event logistics), manages mailroom and office supply functions, enters and tracks procurement requests and invoices, and helps document procedures and communicate operational updates.

Expression of interest

No expression of interest currently available

Current opportunities

Position Location Closes Operations Coordinator UMass President's Office Open until filled The Operations Coordinator supports daily office operations in Westborough, MA by coordinating building access and visitor management and partnering with property management and vendors to keep the workplace clean, safe, and fully operational. The role also supports meetings and events (including room scheduling, setup, and event logistics), manages mailroom and office supply functions, enters and tracks procurement requests and invoices, and helps document procedures and communicate operational updates.

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The University of Massachusetts President’s Office welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

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More about this job

Responsibilities

Coordinate daily office operations, building access, visitor management, facilities maintenance, vendor services, mailroom activities, and office supplies. Support meetings and events through scheduling, room setup, logistics, and light A/V assistance, while tracking procurement and invoices and maintaining operational procedures and communications.

Requirements

Requires an associate degree or equivalent experience and at least five years of operations support experience in a fast-paced office environment. Applicants should have strong communication and organizational skills, knowledge of office procedures and equipment, and proficiency with Microsoft Office; a bachelor's degree and familiarity with accounting and purchasing principles are preferred.

Skills

Office Operations
Visitor Management
Building Access Control
Facilities Coordination
Vendor Management
Event Coordination
Room Scheduling
Mailroom Operations
Inventory Management
Procurement
Invoice Processing
Microsoft Office
Written Communication
Verbal Communication
Prioritization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Building Access Control
Badge Requests
Visitor Management
Facilities Maintenance
Property Management
Vendor Coordination
Work Orders
Emergency Preparedness
Recycling
Procurement
Requisitions
Purchase Orders
Invoice Tracking
Event Coordination
Robin
Salesforce
Room Scheduling
A/V Support
Mailroom Operations
Shipping
Office Supplies
Inventory Management
Operational Procedures
Operations Calendars
Microsoft Office
Accounting Principles
Purchasing Principles

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