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Added 13 mins ago
C
Team Leader
Co-op
Paddockwood, SK
- Full-time
Build and lead a high-performance team that delivers on budgeted targets by maximizing operational efficiency and providing quality service.
Added 13 mins ago
M
Director, Partnerships Strategy & Corporate Development
Manulife
Toronto, ON
- Full-time
Develop and review financial models to assess business performance, valuation, investment returns, scenarios and sensitivities.
Added 13 mins ago
Lead, Investment Compensation & Taxation
ONEX
Toronto, ON
Reporting to the Managing Director, Taxation, this is a unique opportunity to lead the administration and evolution of complex investment compensation programs for Onex’ Private Equity…
Added 13 mins ago
VS
Senior Environment Artist (Lead)
Velan Studios
Remote, Canada
- Full-time
- Remote
…small team. You will be actively collaborating with the Art Director to match the set style of the game and work with those in house and work coming in from outsourcing. If you are a 3D…
Added 29 mins ago
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Process Innovation Manager
Hexagon
Calgary, AB
- Full-time
…join our team in Calgary, AB or Morton, IL. Reporting to the Director of Business Operations & PMO, this role will lead the design, implementation, and continuous improvement of business…
Added 29 mins ago
EC
QA Tester | Multiplayer FPS
E+E Consulting
Montreal, QC
- Full-time
We’re looking for a highly experienced UI/UX Director to define and lead the player experience as the project moves toward Early Access, launch, and ongoing live operations.
Added 29 mins ago
J
Senior Vice President, Capital Markets Project Finance - DG Solar Company
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- Full-time
Assess risks across development, interconnection, permitting, construction, supply chain, revenue, customer concentration, regulation, financing conditions and operating performance.
Added 29 mins ago
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Regional Manager with Blue sky (Botwood)
Brightisle
Botwood, NL
- Full-time
…and oversight across assigned homes. Reporting to a Regional Director, this role plays a key part in creating safe, stable, and nurturing home environments where children, youth, and staff…
Added 29 mins ago
DF
Executive Director
Dress for Success Central Alberta
Red Deer, AB
- Full-time
The Executive Director is responsible for the overall leadership, strategic direction, operational management, financial sustainability, governance support, and community impact of Dress…
Added 29 mins ago
GL
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goeasy Ltd.
Mississauga, ON
- Full-time
…honours reflect our commitment to fostering an inclusive, high-performance culture where talent thrives and innovation drives us…
Added 29 mins ago
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Manager, Software Development, Geoscience
Seequent
Toronto, ON · Canada Toronto ON
- Full-time
Reporting to the Director, Software Development, Geoscience, this role leads one or more teams delivering scalable, secure, and high-quality software solutions in Geophysics. The role…
Added 29 mins ago
AC
Director, Pricing & Market Access
Arctava Canada Inc
Canada
- Full-time
Role Description The Director, Pricing & Market Access will lead the design and delivery of pricing and market access strategies for our client base. Reporting to the Chief Access Officer,…
Added 29 mins ago
VD
Director of Marketing And Business Development
Van Dyke Marketing
AB · Alberta, Canada
- Full-time
Stringam Law is looking for a Marketing & Business Development Director to shape how the firm shows up in every community it serves. Reporting directly to the CEO, you will lead the firm's…
Added 29 mins ago
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Manager, Corporate Accounting
WildBrain
Toronto, ON
- $110,000 to $120,000 CAD / year
- Full-time
…Compensation may vary within the same role based on experience, performance, specialized expertise, and overall…
Added 29 mins ago
TU
Program Director, Drone Transport Initiative
The University of British Columbia
Vancouver, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
The Program Director provides strategic leadership and oversight to the execution of phase 2. The interdisciplinary research‑to‑implementation program advances safe, equitable, and…
Added 29 mins ago
VS
Senior Environment Artist (Lead)
Velan Studios, Inc.
Toronto, ON
- Full-time
…small team. You will be actively collaborating with the Art Director to match the set style of the game and work with those in house and work coming in from outsourcing. If you are a 3D…
Added 43 mins ago
Category Specialist
WestJet Group
Calgary, AB
Reporting to the Director of Strategic Procurement, the Category Specialist supports sourcing and contracting, with a primary focus on Technical Operations and Fleet . Working closely with…
Added 44 mins ago
KI
Senior Planner/Scheduler, Infrastructure
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Vaughan, ON
- $75,000 to $105,000 CAD / year
- Full-time
…across Ontario. Reporting to the V.P. of Construction and the Director of Project Management, you will play a key role in developing, monitoring, and analyzing schedules for multiple active…
Added 44 mins ago
DF
Executive Director
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Red Deer, AB
- Part-time
The Executive Director is responsible for the overall leadership, strategic direction, operational management, financial sustainability, governance support, and community impact of Dress…
Added 44 mins ago
TO
Process Safety Engineer
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- Full-time
Reporting to the Director, Production Operations, this role will work closely with field Operations, HSER, and Calgary Engineering teams to develop and strengthen Tourmaline’s process…
Added 44 mins ago
O
Lead, Investment Compensation & Taxation
Onex
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- Full-time
Reporting to the Managing Director, Taxation, this is a unique opportunity to lead the administration and evolution of complex investment compensation programs for Onex’ Private Equity…
Added 44 mins ago
KC
Senior Campaign Manager, Social
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The role of the Senior Campaign Manager, Social is responsible for the overall account performance and execution. Their goal is to provide best in class expertise and recommendations that…
Added 44 mins ago
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Director, Paid Media
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- Full-time
The Media Director, Buying will be tasked with high level operations management, fostering client relationships, and overseeing buying strategy and executional excellence. The Director…
Added 44 mins ago
SR
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- $55,000 to $85,000 CAD / year
- Full-time
…company. The new Administrator will report directly into the Director Finance and will work closely with other folks in sales, operations, and finance. The Inventory & Sales Administrator…
Added 44 mins ago
KI
Engineered Wood Product (EWP) Design Manager
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· Perform department administrative duties, and other tasks as requested by the Design Director

Union Gospel Mission (Vancouver)

Administrator, Downtown (Permanent, Part-Time)

Vancouver, BC, V6E 1G2, Canada

Part-time

Apply About employer

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Job details

Job type: Part-time
Working hours: 22.5 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you ready to use your administrative gifts to bring order, clarity, and care to a team that’s changing lives every day?

This position supports the Director, Supervisor, and staff of UGM Joanna Home through a wide range of administrative and clerical duties, ensuring that both staff and participants are well‑served in a timely, proficient, and grace‑filled manner. As part of a recovery home setting, the role may also involve additional administrative and supportive tasks that contribute to the effective day‑to‑day programmatic operations of the home. At times, this position requires a hands‑on approach to support staff and participants as needed. The role further facilitates excellent communication within the Women & Families Program, as well as with other parts of the organization and external agencies.

Due to the nature of the participants, we serve, only female candidates will be considered for this position

This is a permanent , part-time (22.5 hours per week) position. The starting range for this position is $25.01 to $27.33 per hour.

Who We Are

Demonstrating the love of Christ, UGM feeds hope and changes lives through a faith-based continuum of care. We are a proud member of the Canadian Council of Christian Charities and have earned the Best Christian Workplace award again in 2021. We provide competitive salaries, generous vacation and sick leave, an RRSP matching program, as well as the potential for educational assistance and flexible work arrangements. In addition, our extensive benefits plan is fully employer-paid and includes extended dental and medical, as well as $4,500 per year in pooled paramedical expenses. A focus on employee resilience, support for professional development, engagement in meaningful work, and a fun and caring environment are all part of being a member of the UGM team. If you are someone who desires to learn and grow, has a passion to serve and make a difference, and connects with others with both humility and humour, then you will be a great fit at UGM.

Main Duties & Responsibilities

Model Christ in word and deed in all interactions with staff, participants, volunteers, and external partners.
Provide confidential, high‑level administrative support to the Director and Supervisor of Joanna Home, including correspondence, document preparation, reporting, and coordination of priorities.
Support effective communication and coordination within Joanna Home, across the Women & Families Program, and with internal departments and external agencies.
Prepare, edit, and maintain administrative and program materials, including memos, presentations, ministry resources, and client support materials, collaborating with Creative Services as required.
Coordinate meetings, events, and training activities, including scheduling, logistics, IT setup, registration, attendance tracking, and follow‑up documentation.
Manage administrative systems and records, including filing systems, ShareVision data entry and reporting (KPIs and Ministry Monthly Reports), and other program documentation.
Provide financial and payroll administration support, including petty cash and Visa reconciliations, invoice processing, budget support, staff scheduling, and bi‑weekly payroll coordination for approval.
Coordinate staffing logistics for Recovery Care Workers within a 24/7 operation, including shift scheduling, time tracking, and coverage support as needed.
Support human resources processes such as recruitment administration, interview coordination, reference checks, onboarding, and new employee orientation, in collaboration with supervisors.
Provide administrative training and guidance to new and existing staff on systems, processes, and reporting requirements.
Provide leadership and oversight for assigned casual, on‑call staff, including scheduling, coaching, goal‑setting, feedback, and performance reviews when required.
 Contribute to programmatic and operational continuity within a minimally staffed recovery home by providing hands‑on administrative and practical support, including coverage for the Care Team and Morning Motivation, as well as assisting with household and day‑to‑day operational needs (e.g., supplies, groceries, and general upkeep) as required.
Participate in after‑hours on‑call rotation as required and respond professionally to emerging operational needs.
Adhere to all UGM policies, procedures, and health and safety requirements, including Occupational Health and Safety standards.
Perform other related duties as assigned to support the effective operation of Joanna Home and the Women & Families Program.

KSA’s

Mature individual, committed to UGM’s Mission Statement, Core Values, and Statement of Faith
A vibrant and growing relationship with Jesus Christ, our Creator, as Saviour and Lord.

Post-secondary education combined with several years of related experience required.
Consideration may be given to alternate combinations of lived experience and education.
Valid Class 5 drivers’ license is required.
Advanced computer skills (Excel, Word, and Outlook).
Advanced experience in corporate and/or administrative environments.
Demonstrated analytical thinking and organizational skills.
Food Safe Certificate is preferred. Willingness to get it is an asset.
Ability to work as part of a team under the direction of a supervisor.
At least 20 hours of training in one or more of the subjects: counselling; crisis and conflict resolution; psychosocial intervention for substance use disorders; and trauma-informed practice. Considered an asset.
Completion of UGM’s Non-Violent Crisis Intervention training and all other mandatory training, including First Aid training/certification and Naloxone training/certification.
Willing to provide current vaccination information.

Working Conditions

Work Location

Work is generally performed indoors, with up to 10% of the time spent outdoors in all types of weather.

Physical Requirements

Work is generally sedentary in nature, but may require standing, walking or reaching for up to 50% of the time. Employee is required to look at a computer screen and use a keyboard for up to 90% of the time. Must be able to lift up to 35lbs occasionally.

Work Conditions

Working environment is generally favourable. Lighting and temperature are adequate. Work is performed amid normal conditions of dust, odors, fumes, and noises. Occasional environmental exposures to cold, heat, and water. This position is required to work in an environment often dealing with clients in crisis situations brought about by diverse problems. The ability to function independently and frequently under pressure, while managing multiple concurrent tasks including emergency situations is an ongoing expectation of this position.

Hours of Work

This position works a day shift. Some weekend or evening work may be required. Moderate overtime may be required. Working on statutory holidays may be required.

Hazards

Job requires frequent interaction with the public some of whom may be upset, abusive, and/or violent. Job requires working frequently with people in unhealthy conditions and may include exposure to bodily fluids, lice and bedbugs. Employee is required to hear information about participant’s lives which may be troubling or upsetting, and may cause emotional issues including vicarious trauma.

Other

Due to the nature of the job, and our commitment to a safe environment, the candidate is subject to a criminal record check.

Apply About employer

More about this job

Responsibilities

The administrator provides high-level clerical and operational support to the Joanna Home team, including financial administration, payroll, and staff scheduling. They also facilitate communication across departments and provide hands-on assistance to staff and participants within the recovery home setting.

Requirements

Candidates must have post-secondary education combined with several years of related administrative experience and advanced computer skills. A valid Class 5 driver's license is required, and applicants must be female due to the nature of the participants served.

Skills

Administrative support
Clerical duties
Data entry
Financial administration
Payroll coordination
Staff scheduling
Human resources support
Crisis intervention
Communication
Organizational skills
Analytical thinking
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Leadership

Benefits

Extended dental and medical
Paramedical expenses
RRSP matching program
Generous vacation
Sick leave
Educational assistance
Flexible work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Recovery home
Payroll
Financial administration
Staff scheduling
Human resources
ShareVision
KPIs
Non-Violent Crisis Intervention
First Aid
Naloxone
Food Safe
Trauma-informed practice
Data entry
Reporting
Logistics
On-call rotation
Occupational Health and Safety
Microsoft Office

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