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Added 3 hours ago
C
Technical Supervisor, Appraisal - Property Building
Co-operators
Calgary, AB · Moncton, NB · Burlington, ON · Guelph, ON · Mississauga, ON · Toronto, ON · Montreal, QC · Regina, SK
- Full-time
The Technical Supervisor, Claims Property Building Appraiser is accountable for the day-to-day leadership, technical expertise, coaching, development, training, human resource and…
Added 4 hours ago
C
Project Coordinator, BORN Ontario Temporary Full-Time (1.0) (until November 2027)
CHEO
Ottawa, ON
- Full-time
To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.
Added 7 hours ago
IH
Senior Strategic Business Advisor
Interior Health Authority
BC · British Columbia, Canada
- Full-time
In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required…
Added 9 hours ago
CI
Supervisor (Part Time)
Carters Inc.
Winnipeg, MB
- Part-time
As a Part Time Supervisor, you will be the first face of the brand for growing families. You’ll congratulate new parents and grandparents, the first to introduce our new baby essentials,…
Added 9 hours ago
UG
Administrator, Downtown (Permanent, Part-Time)
Union Gospel Mission (Vancouver)
Vancouver, BC
- Part-time
This position supports the Director, Supervisor, and staff of UGM Joanna Home through a wide range of administrative and clerical duties, ensuring that both staff and participants are…
Added 9 hours ago
AC
Hospitality Supervisor
Aramark Canada
AB · Edmonton, AB
- Internship
Under the direction of the Guest Service Manager, the Guest Services Supervisor is responsible for the work that is carried out within the Guest Services Department. Coordinates Guest…
Added 9 hours ago
Health Care Aide (PWLCL)
Connecting Care (2000) Inc.
Cold Lake, AB
…regulatory, community wellness strategy Medication Assistance Program (MAP) practices and applicable Rights of medication…
Added 9 hours ago
Health Care Aide (PWLCL)
Connecting Care (2000) Inc.
Cold Lake, AB
We are hiring for a 0.9 mid-day position (1130am to 1800pm)
Added 9 hours ago
Health Care Aide (PWLCL)
Connecting Care (2000) Inc.
Cold Lake, AB
We are hiring for a 0.5 mid-day position (1130am to 1800pm)
Added 10 hours ago
BR
Customer Care Technician
Brookfield Residential
Calgary, AB
- Full-time
Excellent extended medical, dental and vision benefits beginning day 1.
Added 10 hours ago
TS
Client Care Support (Temp Fixed Term)
The Salvation Army in Canada
AB · Edmonton, AB
- Part-time
Support delivery of program services that support participants’ physical, social, emotional, and spiritual well being as assigned by the Supervisor.
Added 11 hours ago
RA
Prototype Assembler 1P - Afternoon Shift
Rockwell Automation
Cambridge, ON · Canada Cambridge (Dundas)
- Full-time
…more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving…
Added 11 hours ago
NP
Bartender - Carve
Naturally Pacific Resort
Campbell River, BC
- Part-time
Naturally Pacific Resort aims to become a top resort that welcomes everyone and offers exciting experiences every day. We are seeking team members who are passionate about providing…
Added 12 hours ago
CN
Specialist, Accounts Payable
Canadian North
Ottawa, ON
- Full-time
…goods, and support 25 northern communities that rely on us every day. Whether you're on the ground or in the air, working with us means being part of something…
Added 12 hours ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Clarington, ON · Oshawa, ON
Reporting to the Vancouver Island Operations Manager, the hybrid Operations Supervisor/Driver assists in day-to-day operations by managing a team of dedicated Drivers and ensuring the…
Added 13 hours ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Oshawa, ON
Reporting to the Vancouver Island Operations Manager, the hybrid Operations Supervisor/Driver assists in day-to-day operations by managing a team of dedicated Drivers and ensuring the…
Added 13 hours ago
TS
Client Care Support (Temp Fixed Term)
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
Support delivery of program services that support participants’ physical, social, emotional, and spiritual well being as assigned by the Supervisor.
Added 13 hours ago
JC
Journeyman Welder
Johnson Controls
Nisku, AB
- Full-time
Participate and adhere to shop hygiene, housekeeping and 5S Program.
Added 14 hours ago
TE
Field Operations Repairs Supervisor - Vancouver
TK Elevator
Burnaby, BC
- Full-time
Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one.
Added 15 hours ago
MN
Chemistry Technician
Mérieux NutriSciences - North America
Markham, ON
- $19 to $21 CAD / hour
- Full-time
Track status of designated tests as assigned to ensure Client turn around time commitments are met and inform supervisor of non compliance.
Added 15 hours ago
Housekeeping Room Attendant
Northland Properties
Winnipeg, MB
Ensures all lost property items left in guest rooms are recorded on the worksheet and handed in to the Supervisor/Manager at the end of the shift
Added 15 hours ago
Housekeeping Room Attendant
Northland Properties
Prince George, BC
Ensures all lost property items left in guest rooms are recorded on the worksheet and handed in to the Supervisor/Manager at the end of the shift
Added 16 hours ago
F
Client Support Supervisor
Fiserv
Mississauga, ON
- Full-time
…merchants, and consumers to one another millions of times a day – quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the…
Added 16 hours ago
GD
Material Handler (6-Month Temporary)
General Dynamics Mission Systems–Canada
Ottawa, ON
- Contract
If you’re looking for meaningful work that contributes to a safer, more secure world, you’ll find purpose here. Every day, your skills will directly impact programs that matter.
Added 16 hours ago
CI
Supervisor (Part Time)
Carters Inc.
Niagara Falls, ON
- Part-time
As a Part Time Supervisor, you will be the first face of the brand for growing families. You’ll congratulate new parents and grandparents, the first to introduce our new baby essentials,…

Union Gospel Mission (Vancouver)

Administrator, Downtown (Permanent, Part-Time)

Vancouver, BC, V6E 1G2, Canada

Part-time

Apply About employer

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Job details

Job type: Part-time
Working hours: 22.5 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you ready to use your administrative gifts to bring order, clarity, and care to a team that’s changing lives every day?

This position supports the Director, Supervisor, and staff of UGM Joanna Home through a wide range of administrative and clerical duties, ensuring that both staff and participants are well‑served in a timely, proficient, and grace‑filled manner. As part of a recovery home setting, the role may also involve additional administrative and supportive tasks that contribute to the effective day‑to‑day programmatic operations of the home. At times, this position requires a hands‑on approach to support staff and participants as needed. The role further facilitates excellent communication within the Women & Families Program, as well as with other parts of the organization and external agencies.

Due to the nature of the participants, we serve, only female candidates will be considered for this position

This is a permanent , part-time (22.5 hours per week) position. The starting range for this position is $25.01 to $27.33 per hour.

Who We Are

Demonstrating the love of Christ, UGM feeds hope and changes lives through a faith-based continuum of care. We are a proud member of the Canadian Council of Christian Charities and have earned the Best Christian Workplace award again in 2021. We provide competitive salaries, generous vacation and sick leave, an RRSP matching program, as well as the potential for educational assistance and flexible work arrangements. In addition, our extensive benefits plan is fully employer-paid and includes extended dental and medical, as well as $4,500 per year in pooled paramedical expenses. A focus on employee resilience, support for professional development, engagement in meaningful work, and a fun and caring environment are all part of being a member of the UGM team. If you are someone who desires to learn and grow, has a passion to serve and make a difference, and connects with others with both humility and humour, then you will be a great fit at UGM.

Main Duties & Responsibilities

Model Christ in word and deed in all interactions with staff, participants, volunteers, and external partners.
Provide confidential, high‑level administrative support to the Director and Supervisor of Joanna Home, including correspondence, document preparation, reporting, and coordination of priorities.
Support effective communication and coordination within Joanna Home, across the Women & Families Program, and with internal departments and external agencies.
Prepare, edit, and maintain administrative and program materials, including memos, presentations, ministry resources, and client support materials, collaborating with Creative Services as required.
Coordinate meetings, events, and training activities, including scheduling, logistics, IT setup, registration, attendance tracking, and follow‑up documentation.
Manage administrative systems and records, including filing systems, ShareVision data entry and reporting (KPIs and Ministry Monthly Reports), and other program documentation.
Provide financial and payroll administration support, including petty cash and Visa reconciliations, invoice processing, budget support, staff scheduling, and bi‑weekly payroll coordination for approval.
Coordinate staffing logistics for Recovery Care Workers within a 24/7 operation, including shift scheduling, time tracking, and coverage support as needed.
Support human resources processes such as recruitment administration, interview coordination, reference checks, onboarding, and new employee orientation, in collaboration with supervisors.
Provide administrative training and guidance to new and existing staff on systems, processes, and reporting requirements.
Provide leadership and oversight for assigned casual, on‑call staff, including scheduling, coaching, goal‑setting, feedback, and performance reviews when required.
 Contribute to programmatic and operational continuity within a minimally staffed recovery home by providing hands‑on administrative and practical support, including coverage for the Care Team and Morning Motivation, as well as assisting with household and day‑to‑day operational needs (e.g., supplies, groceries, and general upkeep) as required.
Participate in after‑hours on‑call rotation as required and respond professionally to emerging operational needs.
Adhere to all UGM policies, procedures, and health and safety requirements, including Occupational Health and Safety standards.
Perform other related duties as assigned to support the effective operation of Joanna Home and the Women & Families Program.

KSA’s

Mature individual, committed to UGM’s Mission Statement, Core Values, and Statement of Faith
A vibrant and growing relationship with Jesus Christ, our Creator, as Saviour and Lord.

Post-secondary education combined with several years of related experience required.
Consideration may be given to alternate combinations of lived experience and education.
Valid Class 5 drivers’ license is required.
Advanced computer skills (Excel, Word, and Outlook).
Advanced experience in corporate and/or administrative environments.
Demonstrated analytical thinking and organizational skills.
Food Safe Certificate is preferred. Willingness to get it is an asset.
Ability to work as part of a team under the direction of a supervisor.
At least 20 hours of training in one or more of the subjects: counselling; crisis and conflict resolution; psychosocial intervention for substance use disorders; and trauma-informed practice. Considered an asset.
Completion of UGM’s Non-Violent Crisis Intervention training and all other mandatory training, including First Aid training/certification and Naloxone training/certification.
Willing to provide current vaccination information.

Working Conditions

Work Location

Work is generally performed indoors, with up to 10% of the time spent outdoors in all types of weather.

Physical Requirements

Work is generally sedentary in nature, but may require standing, walking or reaching for up to 50% of the time. Employee is required to look at a computer screen and use a keyboard for up to 90% of the time. Must be able to lift up to 35lbs occasionally.

Work Conditions

Working environment is generally favourable. Lighting and temperature are adequate. Work is performed amid normal conditions of dust, odors, fumes, and noises. Occasional environmental exposures to cold, heat, and water. This position is required to work in an environment often dealing with clients in crisis situations brought about by diverse problems. The ability to function independently and frequently under pressure, while managing multiple concurrent tasks including emergency situations is an ongoing expectation of this position.

Hours of Work

This position works a day shift. Some weekend or evening work may be required. Moderate overtime may be required. Working on statutory holidays may be required.

Hazards

Job requires frequent interaction with the public some of whom may be upset, abusive, and/or violent. Job requires working frequently with people in unhealthy conditions and may include exposure to bodily fluids, lice and bedbugs. Employee is required to hear information about participant’s lives which may be troubling or upsetting, and may cause emotional issues including vicarious trauma.

Other

Due to the nature of the job, and our commitment to a safe environment, the candidate is subject to a criminal record check.

Apply About employer

More about this job

Responsibilities

The administrator provides high-level clerical and operational support to the Joanna Home team, including financial administration, payroll, and staff scheduling. They also facilitate communication across departments and provide hands-on assistance to staff and participants within the recovery home setting.

Requirements

Candidates must have post-secondary education combined with several years of related administrative experience and advanced computer skills. A valid Class 5 driver's license is required, and applicants must be female due to the nature of the participants served.

Skills

Administrative support
Clerical duties
Data entry
Financial administration
Payroll coordination
Staff scheduling
Human resources support
Crisis intervention
Communication
Organizational skills
Analytical thinking
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Leadership

Benefits

Extended dental and medical
Paramedical expenses
RRSP matching program
Generous vacation
Sick leave
Educational assistance
Flexible work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Recovery home
Payroll
Financial administration
Staff scheduling
Human resources
ShareVision
KPIs
Non-Violent Crisis Intervention
First Aid
Naloxone
Food Safe
Trauma-informed practice
Data entry
Reporting
Logistics
On-call rotation
Occupational Health and Safety
Microsoft Office

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