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Community Engagement Associate - Full Time Temp (approx. 12 months) - Markham Stouffville Hospital Foundation
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Donations Processing Representative
United Way British Columbia
Burnaby, BC
Up to $30.87 CAD / hour
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Is a member of the Administrative Support team. May provide reception desk relief and perform other administrative duties
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Executive Assistant and Board Secretary
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Full-time
The Executive Assistant and Board Secretary (EA) is responsible for providing administrative support and office management to the President and CEO, the General Counsel and on occasion,…
Executive Assistant and Board Secretary
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The Executive Assistant and Board Secretary (EA) is responsible for providing administrative support and office management to the President and CEO, the General Counsel and on occasion,…

United Way British Columbia

Donations Processing Representative

Burnaby, BC, Canada

Pay: Up to $30.87 CAD / hour
Job type: Part-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Donations Processing Representative handles campaign gift, pledge, and payment processing while maintaining accurate records in Salesforce. They also provide high-level customer service to donors and staff while ensuring operational continuity within the department.

Requirements

Candidates must have a high school diploma and at least two years of experience in office administration, customer service, or accounting. Proficiency in Microsoft Office and experience with CRM systems like Salesforce are required for this role.

Experience

2 to 5 years

Education

high school

Working hours

35 hours per week

Work arrangement

On-site

Skills

Data Entry
Customer Service
Salesforce
Payment Processing
Accounting
Microsoft Office Suite
Attention To Detail
Problem Solving
Communication
Administrative Support
Data Validation
Relationship Building
Office Administration
CRM Systems

Visa sponsorship

Not detected in the job text

Keywords

Donations Processing
Salesforce
CRM
Data Entry
Customer Service
Accounting
Administrative Support
Non-profit
Payment Processing
Microsoft Office Suite
Data Validation
Campaign Management
Constituent Management
Office Administration

Original job description

UNITED WAY BC IS PROUD TO BE RECOGNIZED AS ONE OF CANADA'S TOP 100 EMPLOYERS FOR 2026!

ABOUT US – WHY WE’RE HERE:

Across British Columbia, communities are facing urgent and complex social challenges. United Way BC is committed to delivering lasting, community-driven impact in partnership with diverse populations across the province - including Indigenous communities whose territories we live and work on. From Vancouver Island to the Lower Mainland, and across the Thompson Nicola Cariboo, Southern Interior, Trail and District, and East Kootenay regions, we walk alongside communities to create meaningful and equitable change.

Our mission is to strengthen vital connections that support people in need in our communities. 

Our vision is to create a healthy, caring and inclusive community. 

How do we deliver on our mission and vision – by delivering resources and support for those who need it most, and by living our values of being collaborative, compassionate, strategic, responsive, accountable, and inspiring.

For a more in-depth to look into our work and programs, please visit: www.uwbc.ca.

ABOUT YOU:

As a member of the Donor Services team, the Donations Processing Representative provides campaign gift, pledge, payment and designations handling/processing services. In addition, this position is responsible for effectively communicating with donors and staff and delivering a high level of customer service. It is an important part of delivering a positive donor experience.

ABOUT THIS ROLE:

We are hiring Donations Processing Representatives (DPR) to join our Donor Services team. This role is a great fit if you are looking for a hands-on operational role that builds strong skills in customer service, data processing, and working within modern, system-based donation environments.

Our donation processing work has evolved significantly with most transactions now flow through electronic channels and system integrations, making accuracy, validation, and problem-solving just as important as processing speed.

WORK SCHEDULE/FLEXIBILITY:

This position is regular part-time, with seasonal fluctuations as follows:

Campaign season (approximately Sept – Mar): full time hours (35 hours, 5 days per week) based on operational needs
Non-campaign season (approximately Apr – Aug): (approximately 21 hours, 3 days per week) supporting ongoing processing and operational continuity.

This structure supports both predictable part-time work and flexibility during peak campaign periods.

**This position may be required to attend the office on any day and up to five (5) days per week, based on operational needs.

DUTIES & RESPONSIBILITIES:

Key Responsibilities:

Provide high levels of internal and external customer service 
Process donations and maintain donor records in Salesforce 
Create and maintain constituent records and account updates 
Create, receive, and process electronic imports/exports 
Monitor processing errors and investigate and correct issues 
Respond to written and verbal inquiries using established procedures 
Receive physical and electronic donations 
Adjust gifts, commitments, payments and designations with documentation 
Support efficient processes and assist across the department as required

General:

Validate donation data against supporting documentation 
Identify discrepancies early and escalate or resolve them through established procedures 
May participate on Community Project Team(s)
Is a member of the Administrative Support team. May provide reception desk relief and perform other administrative duties
Performs other duties related to the qualifications and requirements of the job

QUALIFICATIONS & REQUIREMENTS:

High school diploma plus additional coursework or equivalent experience 
Two (2) years of office experience in customer service, donations processing and/or an accounting environment 
Experience with CRM systems (Salesforce preferred) 
Strong attention to detail and ability to follow established procedures 
Proficiency with Microsoft Office 
Ability to exercise tact and discretion 
Strong communication skills 
Ability to adapt and learn new systems quickly

WORKING CONDITIONS:

Some hours outside of business hours to attend meetings and events
Organizational core business hours (Monday – Friday, 8:30-4:30)

CHARACTERISTICS:

For success at UWBC and in this role, certain demonstrable characteristics will be required:

A commitment to building healthy, caring and inclusive communities, internally and externally
Embodying the organization’s core values to be collaborative, compassionate, strategic, responsive, accountable and inspiring
Ability to navigate ambiguity and comfortably operate in it
Drive to succeed as an individual and as a team member

At UWBC, we don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, programs, donors, and the communities we live and work in.  At UWBC, we encourage all applicants regardless of age, sex, gender identity, colour, religion, sexual orientation, or any other basis to apply.

Don’t meet every single requirement? Studies have shown that women, people of colour and indigenous people are less likely to apply to roles unless they meet every qualification. At UWBC, we are dedicated to Justice, Equity, Diversity, and Inclusion, so if you are excited about this role, but your experience and qualifications are not perfectly aligned, we still encourage you to apply. You may be just the right candidate for this, or other roles.

This is a bargaining unit role with CUPE Local 1760. This position is at pay grade 26 which is $30.87 hourly.

Candidates must live within 80 KMs (commuting distance) from our office as this is an in-office position.

Interested candidates are invited to apply by submitting a cover letter and resume to job competition C-2026-29.

We kindly ask for no phone calls, please. Due to the high number of applications UWBC receives, only candidates selected for an interview will be contacted. We thank all applicants for their interest in UWBC.

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