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Added 32 mins ago
CO
Facilities Specialist
Christie Ossington Neighborhood Centre
Toronto, ON
- Full-time
Work collaboratively with the Site Operations & Project Coordinator and Finance team on purchasing, vendor documentation, invoice processing, and related project administration.
Added 1 hour ago
LB
Coordonnateur - Centre d'affaires Immobilier
Laurentian Bank
Montreal, QC
- Full-time
…relationships with specialized groups. Laurentian Bank runs operations acrossCanada– primarily in Québec andOntario– as well as inthe United Statesand competes where it sees market…
Added 1 hour ago
G
Student Finance Coordinator - Services
Graham
Calgary, AB
- Temporary
Graham is actively recruiting for a Co-op Student Finance Coordinator supporting the Services division. Reporting to the Job Cost Administrator Manager, the Co-op Student Finance…
Added 1 hour ago
CE
Trades Coordinator
Canadian Energy Insight Inc.
Drayton Valley, AB
- Full-time
Spartan Delta Corp. is seeking an individual to fulfill the responsibilities of a Trades Coordinator in the Field Operations team. This role is responsible for coordinating schedules and…
Added 1 hour ago
JC
Logistics Coordinator
Johnson Controls
Nisku, AB
- Full-time
…contributing to the overall goals of the logistics team to keep operations moving is required to ensure…
Added 1 hour ago
Procurement Coordinator
Amica Senior Lifestyles
Toronto, ON
Reporting to the Manager, Procurement & Contracts, the Procurement Coordinator is responsible for supporting the growing portfolio, aiding in the standardization of the vendor management…
Added 2 hours ago
FG
Glazing Service Coordinator
Flynn Group of Companies
Vancouver, BC
- Full-time
Flynn Group of Companies is currently seeking a Glazing Service Coordinator to join our Vancouver Branch (located at 19175 22 Avenue, Surrey BC). Flynn is the Leading Building Envelope…
Added 2 hours ago
SH
Project Coordinator - Construction (CON)
Scarborough Health Network
Toronto, ON · Consilium Place
- Full-time
Job Number: JR107299
Job Title: Project Coordinator - Construction (CON)
Union:
Union:
Job Category: Professional
Hospital Location: Consilium Place
Job Type:…
Added 2 hours ago
B
Junior Transportation Support Coordinator
Brunel
Kitimat, BC
- $35 to $38 CAD / hour
- Contract
Brunel is seeking a reliable and experienced Junior Transportation Support Coordinator to support a large-scale people transportation network in Kitimat, British Columbia. The successful…
Added 2 hours ago
FG
Glazing Service Coordinator
Flynn Group of Companies
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
Flynn Group of Companies is currently seeking a Glazing Service Coordinator to join our Vancouver Branch (located at 19175 22 Avenue, Surrey BC). Flynn is the Leading Building Envelope…
Added 2 hours ago
ME
Logistics Coordinator
Mark Edwards Apparel
Montreal, QC
- Full-time
Mark Edwards Apparel is looking for a Logistics Coordinator to join our Operations team.
Added 3 hours ago
CB
Program Coordinator
Columbia Basin Trust
Cranbrook, BC
- Full-time
Columbia Basin Trust is seeking a Program Coordinator to join our team. This position is responsible for managing and coordinating the operations of various Delivery of Benefits programs…
Added 3 hours ago
GM
Coordonnateur au recrutement - Hybride | Recruitment Coordinator - Hybrid | 26-0280P
Groupe Montpetit
Montreal, QC
- Full-time
Travailler en équipe avec les conseillers dans leurs opérations quotidiennes ;
Added 3 hours ago
AE
Product Testing Coordinator
Arc'teryx Equipment
North Vancouver, BC
- Full-time
As the Footwear Product Testing Coordinator, you are responsible for supporting & executing the product testing programs and. In this role, you work closely with the footwear product…
Added 3 hours ago
TC
Crushing Service Advisor
Toromont Cat
Concord, ON
- Full-time
…with both the internal and external teams within the service operations, while maintaining good communication with customers throughout the repair cycle as required. The Service Advisor…
Added 3 hours ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
In this important role, you'll be at the heart of our service operations, helping customers get the support they need while coordinating the activities of our field service technicians.…
Added 3 hours ago
IG
Sales Support & Communications Coordinator
Informa Group Plc.
Toronto, ON
- Full-time
…individual to join our team. As the Sales Support and Communications Coordinator, you will be responsible for leading “end-to-end” delivery of sales initiatives that aim to recruit, inform,…
Added 3 hours ago
WC
Service Coordinator
Wiseworth Canada Industries 1996 Ltd. (Air Compressor Sales, Service, Parts, Installations, Rentals)
Surrey, BC
- Full-time
In this important role, you'll be at the heart of our service operations, helping customers get the support they need while coordinating the activities of our field service technicians.…
Added 3 hours ago
AS
Estimator
About Staffing
Calgary, AB
- Full-time
Support the Production Coordinator by providing clarification on project scopes, subcontractor inquiries, and construction-related questions.
Added 3 hours ago
AC
Project Coordinator | Manufacturing
Albarrie Canada Limited
Barrie, ON
- Full-time
Under the direction of the Project Manager, US & Facilities, the Projects Coordinator is responsible for planning, coordinating, and executing minor capital projects, facility improvements,…
Added 3 hours ago
Operations Coordinator
Northern Mat & Bridge
Clairmont, AB
The Operations Coordinator provides administrative and operational support to the Operations Department. This role is responsible for coordinating field documentation, timesheets, ticket…
Added 3 hours ago
CO
Facilities Specialist
Christie Ossington Neighbourhood Centre
Toronto, ON
- Full-time
Work collaboratively with the Site Operations & Project Coordinator and Finance team on purchasing, vendor documentation, invoice processing, and related project administration.
Added 3 hours ago
BB
Business Development Coordinator
Bloomstar Bouquet
ON
- $51,000 to $56,000 CAD / year
- Full-time
The Business Development Coordinator works closely with the Sales, Business Development, Product Development, Marketing, and Operations teams to support cross-functional initiatives and…
Added 4 hours ago
DC
IT and Cybersecurity Services Lead
Durham Community Health Centre
Oshawa, ON
- Full-time
Reporting to the Manager, Infrastructure and Operations within the Corporate Services portfolio, the IT and Cybersecurity Services Coordinator supports the secure, reliable, and efficient…
Added 4 hours ago
D
Site Safety Coordinator
Durwest
Victoria, BC
- Full-time
As the vital link between employees, supervisors, management, and contractors, the Site Safety Coordinator ensures that safety information, training, and initiatives flow seamlessly between…

Universal Realty Group

Construction Administrator

Halifax, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2 years related site experience considered an asset.
Posting language: English
Posted: Oct 7, 2026

Original job description

Build something beautiful!

As a locally owned Halifax company, Universal Realty Group has earned a reputation for building excellence. Evident in our diverse real estate portfolio, encompassing over 2,550 apartments, 1.4 million square feet of office, retail, and warehouse space plus the iconic Lord Nelson Hotel & Suites. Committed to crafting extraordinary experiences, we envision, develop and support unique locations into distinctive environments, showcasing our passion for exceptional living.

We are currently seeking a detail-oriented Construction Administrator | Coordinator to play a vital role in project documentation and coordination ensuring our commitment to excellence in property management.

Join our innovative team and help us reshape the city's landscape through a variety of exciting and transformative projects. Including an architecturally stunning trio of buildings featuring over 400 apartments, street-level retail, and a connecting pedestrian promenade leading to the lively Halifax waterfront; a distinctive residential development in a dynamic community undergoing exhilarating growth in addition to a stylish transformation from iconic downtown office building to urban living at its finest. These are just a glimpse of the exciting projects entering the development phase.

We look forward to welcoming new team members who will play a crucial role in contributing to the continuous enhancement of our unique Atlantic living experience.

Your responsibilities include:

Canadian Construction Documents Committee (CCDC) and Purchase Orders:

Thoroughly prepare all CCDC orders and purchase orders to ensure accurate documentation and seamless project execution.

Order Tracking:

Employ meticulous tracking methods for all orders, ensuring timely and efficient delivery of materials and services.

Packing Slip Management:

Maintain a well-organized system for packing slips, guaranteeing comprehensive recordkeeping for all project-related deliveries.

Management Support:

Assist the management team by efficiently handling paperwork within the system, contributing to a streamlined workflow.

Document Management:

Implement effective document management practices, both within our digital system and through meticulous filing, ensuring accessibility and order.

Meeting Minute Excellence:

Take the lead in documenting all meeting minutes, capturing essential details and action items for effective communication and accountability.

Safety Report Completion:

Execute the completion of all safety reports, ensuring accuracy and compliance, and diligently follow up with necessary paperwork.

Your qualifications include:

Experience:

2 years related site experience considered an asset.

Organizational Proficiency:

Showcase a high level of organizational skills, particularly in preparing CCDC, purchase and tracking orders.

Computer Skills:

Proficiency in using office programs such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other industry software.

Systematic Record-Keeping:

Experience in maintaining packing slips and implementing effective document management practices within a system and filing.

Administrative Support:

Ability to provide valuable administrative support to the management team, ensuring smooth operations.

Meeting Documentation:

Showcase a keen eye for detail in recording comprehensive meeting minutes to facilitate clear communication and accountability.

Safety Compliance:

Experience in completing safety reports with accuracy and diligence in following up with required paperwork.

Universal Realty Group recognizes our employees as essential to our success and value diverse skills. From frontline staff to management, we offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the property management field.

Apply About employer

More about this job

Responsibilities

Prepare and track CCDC orders and purchase orders, organize packing slips, and maintain accessible project records in digital systems and physical files. Support management with administrative paperwork, document meeting minutes and action items, and complete and follow up on safety reports.

Requirements

Two years of related site experience is considered an asset. Candidates should have strong organizational and record-keeping skills, proficiency with Microsoft Office and industry software, and the ability to provide administrative support, document meetings, and complete safety reports accurately.

Skills

Construction Documentation
CCDC Orders
Purchase Order Preparation
Order Tracking
Packing Slip Management
Document Management
Record-Keeping
Administrative Support
Meeting Minutes
Safety Reporting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Organization
Attention to Detail

Benefits

Medical Benefits
Career Growth Opportunities
Other Incentives

Visa sponsorship

Not detected in the job text

Keywords

Construction Administration
Construction Coordination
CCDC
Purchase Orders
Order Tracking
Packing Slips
Project Documentation
Document Management
Digital Systems
Filing
Administrative Support
Meeting Minutes
Action Items
Safety Reports
Safety Compliance
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Industry Software
Site Experience
Real Estate
Property Management

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