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Universities Canada

Payroll and Benefits Specialist

Ottawa, ON, Canada

$68,685 to $85,857 CAD / year · Full-time

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Job details

Pay: $68,685 to $85,857 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Payroll and Benefits Specialist

Universities Canada is the voice of Canadian universities, at home and abroad. We are a membership organization providing universities with a unified voice for higher education, research and innovation. Universities Canada advances the mission of our member institutions to transform lives, strengthen communities and find solutions to the most pressing challenges facing our world.

As the Payroll and Benefits Specialist, you will provide payroll and benefits services to Universities Canada’s employees and more than 28 outside organization payroll clients by resolving payroll, benefits, leave and statistical reports and maintaining accurate information on the payroll management system.

We’re looking for a team player, someone who is analytical and methodical and that can still flex your creative muscles while always being happy to roll up your sleeves and pitch in where help is needed. You will not be in this alone; you will draw on the strengths and expertise of our team as well as others throughout the organization who have contributed to the ongoing success as the voice for Canadian universities.

Some of your responsibilities will include:

Process payroll changes related to new hires, compensation, terminations, group insurance and retirement plan.
Collect, review and maintain complete and accurate payroll documentation.
Investigate and resolve payroll discrepancies, reconcile information and document corrections or escalations.
Prepare and verify payroll remittances and reconciliations.
Manage a portfolio of payroll and benefits client relationships.
Understand, interpret and apply client organizational policies, client-specific requirements, employment terms and payroll legislation to standard and non-standard payroll transactions;
Maintain leave records and balances, review leave reports and correct discrepancies.
Prepare Records of Employment, year-end information, statutory filings, and their supporting documentation.
Manage the high-volume payroll and benefits mailbox and respond to inquiries from employees, managers, and external client contacts, escalating complex or sensitive matters as appropriate.
Provide back-up support to the Manager, Payroll and Benefits during absences.

If you are right for this opportunity, you will possess the education and experience listed below:

Education, experience and knowledge

College degree in a related field and three years of prior relevant experience or the equivalent combination of education and experience.
Payroll compliance practitioner certification (PCP).
Bilingualism is a strong asset, including English writing skills and verbal communication skills in both official languages.
Knowledge of payroll process and employment regulations.
Some understanding of benefit administration processes.
Knowledge of a payroll management system such as Dayforce.
Prior experience working in a not-for-profit organization, an asset.

Abilities

You are a self starter, take initiative and have a ‘can do’ attitude.
You have a high degree of tact and strong interpersonal and customer relations skills.
Strong financial and accounting skills.
Ability to exercise discretion and professionalism in handling sensitive situations and maintaining confidentiality.
Strong administrative, organizational and analytical skills.

The position is based in Ottawa. Universities Canada has adopted a hybrid work model where employees are expected to work in the office a minimum of two days a week.

The hiring rate for this position is $68,685 to $85,857 with the ability to progress to a maximum of $94,443. To ensure fair and equitable pay at Universities Canada, placement on the salary range will be based on years of experience, skills, and qualifications relevant to the position. Candidates who do not meet all of the position requirements may be considered in an underfill capacity, in which case the candidate would be hired at a lower level than the position level.

Universities Canada is a National Capital Region Top Employer. We offer a comprehensive benefit package which includes four weeks of vacation, an attractive pension plan, group insurance, free gym membership and scholarships for children of our employees.

Interested candidates are asked to submit their curriculum vitae and a cover letter to the human resources service, Universities Canada, 1610-350 Albert Street, Ottawa, Ontario K1R 1A4. Email address: careers@univcan.ca. The posting will remain open until the vacancy is filled.

To learn more about us, visit us at www.univcan.ca or find us on social media.

While all responses will be appreciated and handled in strictest confidence, only those being considered for interviews will be acknowledged.

Universities Canada promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Universities Canada provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Pour revoir les responsabilités et exigences du poste, veuillez consulter le site Web d'Universités Canada au https://univcan.ca/fr/career/specialiste-de-la-paie-et-des-avantages-sociaux/.

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More about this job

Responsibilities

Process payroll changes and documentation, resolve discrepancies, prepare remittances and reconciliations, and maintain leave records and balances. Manage payroll and benefits client relationships and inquiries, prepare employment records and statutory filings, and provide backup support to the payroll and benefits manager.

Requirements

Requires a college degree in a related field and three years of relevant experience, or an equivalent combination, as well as Payroll Compliance Practitioner certification. Candidates should know payroll processes and employment regulations, have some benefits administration knowledge, and demonstrate strong financial, interpersonal, organizational, analytical, and confidentiality skills; Dayforce experience and nonprofit experience are assets.

Skills

Payroll Processing
Benefits Administration
Payroll Compliance
Employment Regulations
Payroll Reconciliation
Financial And Accounting Skills
Leave Administration
Records Of Employment
Statutory Filings
Customer Service
Analytical Skills
Organizational Skills
Confidentiality
Dayforce

Benefits

Four Weeks Of Vacation
Pension Plan
Group Insurance
Free Gym Membership
Scholarships For Employees' Children

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Benefits Administration
Payroll Management System
Dayforce
Employment Regulations
Payroll Legislation
Payroll Changes
Payroll Documentation
Payroll Discrepancies
Payroll Remittances
Payroll Reconciliation
Leave Administration
Records Of Employment
Year-End Reporting
Statutory Filings
Group Insurance
Retirement Plans
Financial Skills
Accounting
Confidentiality
Customer Relations
Not-For-Profit Organizations
Employment Terms

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