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Added 5 mins ago
UO
Communications Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…evaluates assigned communications that advance the Faculty of Management’s programs, people, priorities, and relationships. The role translates approved plans and subject-matter information…
Added 5 mins ago
UO
CRC (Tier II) Climate-Resilient Agroecosystems - Assistant Professor (tenure track)
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- Full-time
…successful applicant will be a future leader in understanding and management of how plant-based agroecosystems respond and adapt to environmental and biological stresses and their…
Added 19 mins ago
DU
Student Access Advisor
Dalhousie University
Halifax, NS
- Full-time
Gather information and consult with faculty (including Associate/Assistant Deans, Program Coordinators, School Directors) and others to implement student accessibility plans.
Added 33 mins ago
OT
Assistant Superintendent (Night Shift)
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The Assistant Superintendent supports the General Superintendent or Superintendent in coordinating daily on‑site construction activities, ensuring the project runs safely, efficiently, and…
Added 34 mins ago
FB
Assistant Department Manager - Collingwood
Farm Boy Inc.
Collingwood, ON
- $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 34 mins ago
FB
Assistant Department Manager - GTA East
Farm Boy Inc.
Barrie, ON
- $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 34 mins ago
TU
CRC (Tier II) Climate-Resilient Agroecosystems - Assistant Professor (tenure track)
The University of British Columbia
Kelowna, BC
- Full-time
…successful applicant will be a future leader in understanding and management of how plant-based agroecosystems respond and adapt to environmental and biological stresses and their…
Added 34 mins ago
E
Assistant Director of Care (ADOC) - Full time - Countryside
Extendicare
Sudbury, ON · Axm - Countryside
- Full-time
Reporting to the Director of Care, the Assistant Director of care (ADOC) is a highly skilled leader who contributes to Extendicare’s purpose of Helping People Live Better by supporting and…
Added 51 mins ago
AE
Lead - Full-time
Arc'teryx Equipment
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- $25 to $27.9 CAD / hour
- Full-time
As a key member of the store leadership team, you will be working alongside the Assistant and Store Manager, leading a talented group of Product Guides and facilitating the guest…
Added 51 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Receives and directs telephone calls; obtains and provides the available information or refers caller to the proper authority
Added 51 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 51 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
The Department of Surgery in the Cumming School of Medicine invites applications for a Administrative Assistant,. This Full-time Fixed Term position is for approximately 6 months (based on…
Added 52 mins ago
FG
Laline - Store Manager - Oshawa Centre
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Oshawa, ON
- Full-time
Providing in-store feedback and coaching to staff & Assistant Store Manager (where role is applicable), to build skills and confidence in customer service and product knowledge.
Added 52 mins ago
A
Lead - Full-time
ARC'TERYX
Whistler, BC
- $25 to $27.9 CAD / hour
- Full-time
As a key member of the store leadership team, you will be working alongside the Assistant and Store Manager, leading a talented group of Product Guides and facilitating the guest…
Added 52 mins ago
RS
Senior Agentic Technical Writer
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ON
- $100,000 to $120,000 CAD / year
This is a senior individual contributor role. You own a program, not a document set: the documentation pipeline and the content for a product area. You choose the approach on new work,…
Added 52 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
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Mississauga, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 52 mins ago
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Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
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Greet customer promptly and gather prescription information according to Standards
Added 53 mins ago
R|
Research Assistant - Public Engagement
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- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 53 mins ago
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Executive Assistant
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- Full-time
…support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research…
Added 53 mins ago
UH
Administrative Assistant II - CIPP
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 53 mins ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 53 mins ago
TH
Clinic Clerical Assistant - (Temporary Part Time) Q Medical Clinic
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ON · ON, Canada
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The Department Clinic Clerical Assistant (CCA) for Outpatient Medicine provides clerical support for reception; new referrals processing and information management; patient administrative…
Added 53 mins ago
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Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
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Greet customer promptly and gather prescription information according to Standards
Added 53 mins ago
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Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 53 mins ago
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Receptionist/Administrative Assistant and Conference Floor Concierge (TNO)
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ON · Toronto, Ontario
- Full-time
…addition, KPMG offers a comprehensive and competitive Total Rewards…

University Health Network

Administrative Assistant I

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
New or Replacement Position: Replacement
Number of vacancies: 1
Site: Toronto Western Hospital
Department: Krembil Brain Institute - Neurology OP
Reports to: Manager
Salary: $23.66 to $29.57 per hour
Hours: 37.5 hours per week
Shifts: Mon-Fri 0900-17:00
Status: Permanent Full-Time
Closing Date: November 19, 2026

Position Summary

The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Duties

Performing reception responsibilities
Providing clerical support
Triaging referrals (as required)
Organizing and maintaining patient charts, electronic and paper information filing systems
Performing patient administration functions including scheduling and coordinating appointments/meetings/events
Maintaining written and/or electronic calendar/schedules, etc
Coordinating unit administrative functions
Ensuring the efficient operation of the unit, within the scope of authority
Maintaining billing records
Performing other duties consistent with the job classification, as required

Qualifications

Completion of Grade XII
Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred
Two (2) year related clerical experience required
Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment
Experience working in a health care environment
General knowledge of office practices, processes and procedures
Knowledge of medical terminology
Knowledge of Emergency Assistance Codes
Excellent organizational, time management and prioritization skills
Very good interpersonal and customer service skills
Good data entry/keyboarding skills
Good verbal and written communication skills
Good problem solving skills
Ability to produce high quality work in accordance with Hospital standards
Ability to work effectively and safely when dealing with stressful situations

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Krembil Brain Institute

Compensation: CAD 23.66 - CAD 29.57 - hourly

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides secretarial and clerical support, including managing schedules, billing, and patient records. They also perform reception duties and ensure the efficient operation of the unit.

Requirements

Candidates must have a Grade XII diploma and a recognized post-secondary office administration certificate. At least two years of related clerical experience and proficiency in Microsoft Office are required.

Skills

Medical terminology
Word processing
Spreadsheet management
Reception
Scheduling
Billing procedures
Data entry
Keyboarding
Time management
Prioritization
Customer service
Interpersonal skills
Problem solving
Office administration
Filing systems

Benefits

Healthcare of Ontario Pension Plan
Transit access
UHN shuttle service
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Medical Terminology
Krembil Brain Institute
Neurology
Patient Administration
Microsoft Office
Clerical Support
Billing
Scheduling
Data Entry
Healthcare
Hospital
Reception
Filing Systems
Office Practices
Emergency Assistance Codes
Time Management
Customer Service
Word Processing
Spreadsheets

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