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Added 10 mins ago
AH
Medical Physicist Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Alberta Health Services is seeking a Medical Physicist Assistant to join the Provincial Diagnostic Imaging program. Reporting to the Director, Diagnostic Imaging Central, this position…
Added 10 mins ago
VA
Child Safety Administrative Assistant
Vancouver Aboriginal Child and Family Services Society
Vancouver, BC
- Full-time
Reporting to the Child Safety Office Manager, the role of the Child Safety Administrative Assistant is to provide a variety of confidential and professional administrative support services…
Added 25 mins ago
C
Pharmacy Assistant
Cencora
Edmonton, AB · CAN > AB > Edmonton > Savaryn
- Full-time
Added 40 mins ago
UO
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Victoria, BC
- Full-time
Experience with inputting and manipulating complex data and handling detailed information with accuracy
Added 40 mins ago
Medical Laboratory Assistant - Laboratory Services
Nova Scotia Health and IWK Health
Digby, NS
Under the direction of Management (or designate), the Medical Laboratory Assistant (MLA) works in collaboration with and supports all members of Pathology and Laboratory Medicine (PLM) by…
Added 40 mins ago
Administrative Assistant III, Department of Pediatrics
Nova Scotia Health and IWK Health
Halifax, NS
The Administrative Assistant III provides comprehensive administrative and operational support to the Division of General Pediatrics and the Division Head. The position requires a high…
Added 1 hour ago
CK
executive assistant
Comfort Keepers
Surrey, BC
- Full-time
Added 3 hours ago
SH
Admissions Clerk 4
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…is responsible for the collection of personal and financial data required for admission, ensuring standards of exceptional customer service, professionalism and accuracy are…
Added 5 hours ago
S
Medical Laboratory Assistant - Lions Gate Hospital
Sanya’k̓ula
North Vancouver, BC
- Part-time
Medical Laboratory Assistant - Lions Gate Hospital Labs
Added 5 hours ago
CA
Nurse
Canadian Addiction Treatment Centers
Longlac, ON
- Up to $29.87 CAD / hour
- Full-time
Wellness: Healthcare Spending Account for you and your family along with Employee Assistant Programs through TELUS Health, discounted GoodLife fitness memberships, paid time off for…
Added 6 hours ago
C&
Finance Associate
C & V Income Tax Services
London, ON
- Internship
Added 6 hours ago
A
Intermediate Software Engineer
AltaML
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Daily, hands-on comfort with an AI coding assistant (Claude Code or equivalent) as a core part of how you work - or you pick one up fast.
Added 6 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Advanced digital literacy and proficiency in Microsoft Office Suite; experience with data analytic tools, Meditech and other hospital information systems is an asset.
Added 7 hours ago
Medical Laboratory Assistant - Westman
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Brandon, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 7 hours ago
Nursing Assistant
Winnipeg Regional Health Authority
Thompson, MB
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 7 hours ago
Nursing Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 7 hours ago
Nursing Assistant - PICU
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 7 hours ago
Admissions Clerk 4
Winnipeg Regional Health Authority
Winnipeg, MB
…is responsible for the collection of personal and financial data required for admission, ensuring standards of exceptional customer service, professionalism and accuracy are…
Added 7 hours ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 7 hours ago
AC
Administrative Assistant
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
This Administrative Assistant position supports a large third-party logistics operation by serving as the primary point of contact for the transportation team. The role focuses on checking…
Added 8 hours ago
CB
Office Assistant (Word Processing-Spanish Speaking) - HELPS PROGRAM*
Credit Bureau Of Vernon County
Spanish, ON
- Full-time
…variety of tasks providing clerical support and acts as an office assistant for a number of administrative or professional staff. Independent action is exercised when routine procedures or…
Added 8 hours ago
CB
Office Assistant (Word Processing) - HELPS PROGRAM*
Credit Bureau Of Vernon County
NB · Chiasson Office, NB
- Full-time
…tasks in providing clerical support and in acting as an office assistant for a number of administrative or professional staff. Independent action is exercised when routine procedures or…
Added 8 hours ago
Director, Water and Wastewater Infrastructure Management
Region of Waterloo
Kitchener, ON
…Planning; Manager of Development Engineering; and Division Assistant. Indirectly supervises unionized and non-unionized…
Added 8 hours ago
C
Clinical Assistant, Genetics Clinic – Temporary Full-Time (1.0) (until August, 2027)
CHEO
Ottawa, ON
- Full-time
The Clinical Assistant is responsible for a variety of activities, all under the supervision of a clinical provider (Clinical Geneticist and/or Genetic Counsellor) and as per existing…
Added 9 hours ago
RA
Administrative Assistant, Water
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
We are seeking an enthusiastic Administrative Assistant with a friendly and pleasant personality to provide ongoing administrative support to a large project team of engineers and design…

University Health Network

Administrative Assistant II

588 University Avenue, Toronto, ON, Canada

Part-time

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Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Oct 19, 2026
Working hours: 30 hours per week
Positions available: 1
Posting language: English
Posted: Oct 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Infection Prevention and Control
Reports to: Post Acute Care IPAC Manager
Salary Range: $25.56 to $31.95 hourly
Hours: 30 hours per week
Status: Permanent Part-Time
Closing Date: October 19, 2026

Position Summary

The successful candidate will support day-to-day departmental operations through effective office administration, communication, document and data management, calendar coordination, meeting support and collaboration with internal and external contacts.

Duties

Provides administrative support to the IPAC department.
Follows established departmental procedures and works within defined deadlines.
Orders office supplies and verifies deliveries.
Coordinates office repairs and service requests.
Maintains departmental filing systems and records.
Answers, screens, and prioritizes telephone calls and emails.
Maintains confidentiality when handling departmental and patient information.
Enters and maintains information in databases and spreadsheets.
Coordinates departmental meetings, including room bookings and meeting logistics.
Prepares and distributes meeting agendas and supporting materials.
Records meeting minutes and follows up on action items.
Coordinates onsite events, including registration, catering and technology requirements.
Independently manages calendars and schedules.
Supports effective day-to-day office operations through strong organizational, communication, and coordination skills.

Qualifications

Community College Diploma in General Office Administration or Medical Office Administration required.
Minimum two years of relevant administrative experience required.
Demonstrated ability to manage multiple priorities with accuracy, attention to detail and sound judgment.
Excellent written and verbal communication skills.
Demonstrated ability to explain and interpret departmental policies and procedures.
Strong organizational, document preparation, calendar management and database maintenance skills.
Proficiency with office software used to prepare correspondence, presentations, handouts, mail merges and departmental records.
Experience with managing payroll functions
Demonstrated discretion in handling confidential departmental or patient information.
Ability to work independently and collaboratively with staff, professional teams and management.
Ability to communicate professionally with members of the public, colleagues and contacts across departments.
Ability to provide guidance and coordinate work activities for junior clerical staff, when required.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Infection CNTRL&ANTIMICROBIAL STWARDSHIP

Compensation: CAD 25.56 - CAD 31.95 - hourly

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More about this job

Responsibilities

The successful candidate will provide comprehensive administrative support to the Infection Prevention and Control department, including document management, calendar coordination, and meeting logistics. They will also manage departmental data, handle office operations, and collaborate with internal and external stakeholders.

Requirements

Candidates must possess a Community College Diploma in General or Medical Office Administration and at least two years of relevant administrative experience. Strong organizational, communication, and software proficiency skills are required to manage departmental priorities effectively.

Skills

Office administration
Document management
Data management
Calendar coordination
Meeting support
Communication
Database maintenance
Payroll functions
Confidentiality
Organizational skills
Attention to detail
Policy interpretation
Correspondence preparation
Presentation preparation
Mail merges

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Infection Prevention and Control
Office Administration
Medical Office Administration
Data Management
Calendar Management
Meeting Minutes
Payroll
Database Maintenance
Healthcare
Hospital
UHN
Document Preparation
Policy Procedures
Clerical Support
Scheduling
Logistics
Confidentiality
Professional Communication

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